TW-26 Flood Lights Towers Combined Synopsis Solicitation *Subject to Availability of Funds*

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial services to provide lease or rental of equipment: lighting fixtures and lamps for TRADEWINDS-26, located in Antigua and Barbuda. The services are non-personal. The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-06.

• Lease or rental of self-generated flood light towers with specific technical requirements:

  • Minimum 6000 Generator Rated Watts
  • Minimum 6000 Surge Watts
  • Minimum of four (4) lights per tower
  • Minimum 110,000 lumens
  • 230VAC Generator Voltage
  • 1000W Lamp Watts

• Defense Base Act (DBA) Insurance is required after award and must be secured from an approved source. DBA insurance costs are fully reimbursable and treated as a Not-to-Exceed Line Item (CLIN), not considered in the evaluated price.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format and CLIN structure.

• Period of Performance: Varies by CLIN, with specific dates ranging from June 1st to June 20th, 2026.

• Estimated Value: Not explicitly stated, but the associated NAICS code (532490) has a size standard of $40.0M.

• Proposal Submission Deadline: 1500 CST, April 20, 2026.

• Submission Method: Electronically via email to SSG Edgardo Malave at edgardo.malave.mil@army.mil.

• Offer Acceptance Period: Offers must be held firm for 30 calendar days from the specified receipt date.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, based on "Best Value" which considers technical capability and price as equally important factors. Technical acceptance will be based on PWS requirements.

• Key Deadlines:

  • Question Due Date: April 15, 2026
  • Response Due Date: April 20, 2026

• Set Aside: N/A

• Eligibility: Offerors must be registered in the System for Award Management (SAM). Vendors must secure DBA insurance after award.

• Attachment 1 details the CLIN structure, locations, equipment specifications, quantity, duration, and dates for the flood light towers.

• FAR and DFARS provisions and clauses are incorporated by reference.

• Payment requests and receiving reports must be submitted through the Wide Area WorkFlow (WAWF) system.

• AMC Level Protest procedures are outlined, with initial resolution encouraged with the contracting officer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure the Lease or Rental of Equipment: Lighting Fixtures and Lamps for TRADEWINDS-26, located in Antigua and Barbuda. The government is seeking non-personal services for this equipment rental.

• Lease or Rental of Self-generated Flood Light Towers with specific technical requirements:

  • Minimum 6000 Generator Rated Watts
  • Minimum 6000 Surge Watts
  • Minimum of four (4) Lights per tower
  • Minimum 110,000 lumens
  • 230VAC Generator Voltage
  • 1000W Lamp Watts

• Specific quantities and rental periods are detailed for various locations within Camp Crabbs and Camp Blizzard.

• Defense Base Act (DBA) Insurance is required for all services outside the U.S. and must be secured after contract award.

• Solicitation Number: W912CL26Q9999

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) with a size standard of $40.0M.

• Contract type is not explicitly stated, but it is a Request for Quotation (RFQ).

• Period of Performance: The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Regulation (FAR) 2025-06, dated 10/01/2025. Specific CLIN dates range from June 1, 2026, to June 18, 2026.

• Estimated Value: Not explicitly stated, but the NAICS code has a size standard of $40.0M.

• Proposal or quote submission instructions: Electronic submission to SSG Edgardo Malave at edgardo.malave.mil@army.mil.

• Key deadlines or milestones:

  • Question Due Date: April 15, 2026
  • Response Date: April 20, 2026, 1500 CST

• Evaluation criteria: Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors (Best Value). Technical capability and price are of equal importance.

• Set Aside: N/A

• All offerors must be registered in the System for Award Management (SAM).

• This announcement constitutes the solicitation; a written solicitation will not be issued.

• Vendors must submit a DBA quote to be considered for award.

• Payment will be processed through the Wide Area WorkFlow (WAWF) system.

• The offeror agrees to hold prices firm for 30 calendar days from the response receipt date.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide rental of self-generated Flood Light Towers for the United States Army South (ARSOUTH) in support of Exercise Tradewinds 2026 (ExTW-26) in Antigua and Barbuda (ATG).

• Provide twenty (20) self-generated Flood Light Towers.

• Equipment must meet specific technical requirements: minimum 6000 Generator Rated Watts, 6000 Surge Watts, four (4) lights, 110,000 lumens, 230VAC generator voltage, and 1000W lamp watts.

• Deliver, set-up, maintain, and remove all equipment.

• Provide fuel for refueling operations and ensure all equipment is delivered with a full tank of fuel.

• Ensure all products and facilities are fully functional and operating at maximum capability 24/7, unless otherwise specified.

• Provide backup flood light towers in case of primary failure, with replacement within four (4) hours of notification.

• Contractor must be reachable 24/7 for maintenance and repairs, responding within four (4) hours of a service call.

• Period of Performance: June 1, 2026 – June 18, 2026.

• Locations: Specified in Attachment 3 of the PWS.

• Contract type: Firm-fixed price.

• Insurance: Defense Base Act (DBA) Workers' Compensation Insurance is required.

• Security: Compliance with all applicable security policies, background checks, and access procedures is mandatory.

• Personnel: Contractor employees must be identified as such and avoid representing themselves as Government employees. Employment eligibility verification (E-Verify) is required.

• Reporting: Contractor must notify the Contracting Officer (KO) and Contracting Officer's Representative (COR) within 24 hours of any criminal activity by contractor employees.

• Applicable Publications: Contractor must abide by all listed regulations, publications, and manuals.