Two Way Radios Tulsa

Amendment / Modification

This Amendment 0001 to Solicitation Number 36C24W2600055 provides updated information regarding a site visit. The key changes are:

• Site Visit Date & Time: February 19, 2026, at 1:00 PM CST.
• Site Visit Location: James Mountain Inhofe VA Medical Center-Lobby, 440 S. Houston Ave, Tulsa OK, 74127.
• Point of Contact (POC): Josiah Morris, 918-348-0101.
• Special Note: Attendees are required to bring and wear a hard hat and closed-toe shoes for the site visit.

This amendment updates the site visit details, which are typically found in the solicitation's instructions or schedule.

Offerors must acknowledge receipt of this amendment prior to the hour and date specified for receipt of offers. Failure to do so may result in rejection of the offer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure and install a turn-key two-way handheld radio solution for the new James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The system will be used by engineering staff for maintenance, repair, and emergency communications.

• Radio Backbone Equipment: Base radio, repeater, preselector, and other appropriate hardware for UHF frequency range (400-480MHz). Must be compatible as a cohesive system and provide full operational coverage throughout the approximately 300,000 sq ft facility, eliminating dead or weak signal zones.

• Two-Way Radios (40 units): Must meet specific technical requirements including:

  • Frequency: 400-480 MHz UHF
  • Channel spacing: 12.5 / 25.01 kH
  • Channel capacity: 64
  • Battery life: 17 Hours
  • Operating temperature: -22 °F to 140 °F
  • Durability: IP55, Salt fog (MIL-STD 810C/D/E/F/G/H), Humidity (MIL-STD 810C, D, E, F, G, H), Thermal shock (MIL-STD 810C, D, E, F, G, H), Electrostatic discharge (IEC 61000-4-2 Level 4).
  • Features: Clear signal, Transmit Interrupt, compatible accessories within the brand, charger, 120v Nema 5-15, battery, and antenna.

• Device Programming (1 unit)

• Device Installation (1 unit)

• Service Agreement (5 years): Includes technical support, updates, and repair service, with a 5-year warranty on all components.

• Installation and Training: To be provided as part of the procurement.

• System Documentation: Including troubleshooting guides, technical specs, parts lists, and manuals.

• Disposal: Contractor responsible for disposal of all trash and packaging.

• Contract Type: Not explicitly stated, but issued as an RFQ.

• Period of Performance: Delivery and installation to be completed 120 days after receipt of order (ARO).

• Estimated Value: Not stated.

• Proposal Submission Deadline: March 10, 2026, at 4:00 PM CST.

• Questions Deadline: February 25, 2026, at 4:00 PM CST.

• Evaluation: Award will be based on a comparative evaluation of quotes, considering price and other factors, to determine the most advantageous offer.

• Required Documents: Complete 52.225-2 Buy American Certificate, complete quote per line items, acknowledge amendments, complete provision 52.212-3, provide product illustrations, quote on company letterhead, and submit Sustainability Certification.

• This solicitation is set-aside for Small Business.

• NAICS Code: 334220 with a small business size standard of 1250.

• Site visits are welcomed on February 19, 2026, at 1:00 PM CST at the James Mountain Inhofe VA Medical Center Lobby. Attendees should bring a hard hat and wear closed-toe shoes.

• Contractor must provide written OEM certification authorizing them to provide and install the products.

• Contractor must provide a point of contact (POC) within 5 business days of award.

• Safety and Compliance: Adherence to local, state, and federal Occupational Safety and Health guidelines (including OSHA) and Fire and Safety legislation is required.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services to procure and install a turn-key two-way handheld radio solution for the new James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The system will be used by engineering staff for maintenance, repair, and emergency communication. The facility is approximately 300,000 sq ft.

• 40 Handheld Two-Way Radios: Must operate in the UHF frequency range (400-480MHz), have a channel capacity of 64, and a battery life of at least 17 hours. Specific requirements include operation in temperatures from -22°F to 140°F, IP55 dust/water intrusion, and compliance with MIL-STD 810C/D/E/F/G/H for salt fog, humidity, and thermal shock. Radios must deliver a clear signal, support transmit interrupt, use common accessories within their brand, and include a charger, battery, and antenna.

• Backbone Equipment: Includes base radio, repeater, and preselector compatible with the handheld radios to ensure full operational coverage throughout the facility without dead or weak signal zones.

• Device Programming: Programming of all devices to work together on appropriate channels.

• Installation and Training: Full installation and testing of the system, along with staff training.

• Service Agreement: A minimum 5-year service agreement for technical support, updates, and repair, including a 5-year warranty on all components.

• System Documentation: Troubleshooting guides, technical specs, parts lists, and manuals.

• Disposal: Contractor is responsible for disposal of all trash and packaging.

• Contract Type: RFQ (Request for Quotation).

• Period of Performance: Delivery and installation to be completed 120 days after receipt of order (ARO).

• Estimated Value: Not specified.

• Response Date: Quotes are due by March 10, 2026, at 4:00 PM CST.

• Questions Deadline: Questions must be received by February 25, 2026, at 4:00 PM CST.

• Evaluation: Award will be based on a comparative evaluation of quotes, considering price and other factors to determine the most advantageous offer.

• Submission Requirements: Include a complete quote per line item, acknowledge amendments, complete FAR 52.212-3, provide product illustrations, quote on company letterhead, and submit a Sustainability Certification.

• This solicitation is set-aside for Small Business.

• NAICS Code: 334220 with a small business size standard of 1250.

• Site visits are welcomed on February 19, 2026. Contact Josiah Morris at 918-384-0101.

• The contractor must provide OEM authorization certification.

• All services are considered non-personal services.

• The Contracting Officer is the sole authority for contract changes and acceptance of services.