UNITED STATES HOLOCAUST MEMORIAL MUSEUM ANNUAL PREVENTIVE MAINTENANCE, TESTING, AND REPAIR SERVICES ON EMERGENCY GENERATORS

Amendment / Modification

This amendment modifies Solicitation 95476726Q0420. The changes are:

• The proposal due date has been extended to May 11, 2026, at 5:00 PM.

• The following FAR clauses are incorporated by reference:

  • 52.217-8 Option to Extend Services
  • 52.217-9 Option to Extend Term of Contract
  • 52.222-5 Davis-Bacon Act Secondary Work Site
  • 52.222-6 Davis-Bacon Act

• Proposal due date

• Contract clauses

• The deadline for proposal submission has been extended.

Form / Attachment / Pricing Sheet

This document is a bid schedule for compactors and balers, detailing pricing for maintenance services over several option periods.

• Description: Lists "Quarterly Generator maintenance (USHMM/RAC)" and "Quarterly Generator maintenance (SCCRC)".
• Period of Performance: Covers a base year (Date of Award - September 30, 2026) and four option periods, each one year in duration, extending up to May 2030.
• Pricing Structure: Includes columns for Quantity (QTY), Unit, Unit Price, and Amount for each service item across the base year and option periods.
• Total Cost: A section to sum up the total costs.
• Service Details: Notes that pricing is for after-hours service, with annual service including 3 visits in year 1 and 4 visits thereafter. Each service includes an annual oil and filter change and a 2-hour load bank test.
• Reimbursable Services: Sections for "Cost per hour for service during normal business hours," "Cost per hour for service after normal business hours," and "Reimbursable parts cost" are included for potential additional charges.

This document is critical for bidders to understand the pricing structure and expected costs for generator maintenance services over the potential contract period. It requires bidders to input their unit prices and calculate total amounts for each period, directly impacting their proposal submission and the overall contract value.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual preventive maintenance, inspections, testing, and repair services for three (3) emergency generators located at the United States Holocaust Memorial Museum (USHMM) facilities in Washington D.C. and Bowie, Maryland.

• Perform all labor and tools required for preventive maintenance, inspections, testing, and repairs.

• Services must adhere to the latest edition of NFPA 110, Emergency and Standby Power Systems, and manufacturer's recommended standards.

• Submit a checklist for preventive maintenance service to the Contracting Officer's Representative (COR) for review.

• Submit test and inspection reports to the COR within three days of completing work.

• Immediately report any condition discovered that could result in equipment failure to the COR.

• USHMM staff have service manuals for all generators.

• Contractor personnel must wear and use safety protection.

• Provide Safety Data Sheets (SDS) for all HAZMAT materials to the COR for approval.

• Provide calibration certificates for all off-site calibrated components.

• Base performance period: Date of Award to September 30, 2026.

• Includes four option periods, with the potential for five (5) additional consecutive option periods.

• Generators are located at 100 Raoul Wallenberg Place, SW, Washington DC and 4800 Marconi Drive, Bowie, Maryland.

• Quarterly Maintenance: Generators to be inspected and serviced four times a year (Oct-Dec; Jan-Mar; Apr-Jun; Jul-Sept).

• Annual Load Testing: To be performed in October of each contract year.

• Reporting: Verbal confirmation with COR before and after service. Written report within 24 hours for emergency calls. COR or designated representative must approve and sign all reports.

• Emergency Repairs: 24/7/365 availability with a four-hour response time.

• Regular Service Calls: 24-hour response time.

• Corrective Actions: Repairs must be approved and scheduled by the COR. Generators must be run for a minimum of 45 minutes after repairs and verified by the COR before returning to service.

• Equipment: Specific details provided for three generators: Museum Generator (Katolight 800 KW), Ross Administrative Center Generator (Kohler 150 KW), and Shapell Collections Generator (On site Energy 800 KW).

• Qualifications: Provide names and resumes of project manager and lead technician(s). Provide proof of technician's training in advance. A lead technician must be present for all service calls unless approved otherwise by COR. Non-lead technicians may respond to emergency calls if a lead is unavailable and has provided proof of training.

• Tools & Equipment: Contractor shall provide all necessary tools and equipment.

• Safety: Adhere to OSHA's "lockout/tagout" requirements and NFPA 70E, Standard for Electrical Safety in the Workplace. Provide personal protective equipment (PPE).

• Waste Disposal: Remove and properly dispose of hazardous waste.

• Parts: Use only new parts and supplies per manufacturer's specifications unless authorized by COR.

• Site Visit: A mandatory site visit to each generator location is recommended but not required.

• Restrictions: Generators CANNOT be run between 6:00 a.m. and 6:30 p.m. any day of the week.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria for an unspecified solicitation, detailing how proposals will be assessed to determine the best value to the government (USHMM).

• Technical Approach: A description of the offeror's approach to a successful testing and maintenance plan.
• Experience and Past Performance: Submission of 3 to 5 references for contracts of similar size and nature within the last ten years, including contract and contact information. Failure to provide this will result in a non-responsive proposal.
• Financial Proposal: Pricing for quarterly maintenance and load testing per generator, including an hourly rate for normal and after-hours repair work, and a percentage markup over cost for repair components not supplied by the Government. Documentation of equipment costs for all equipment provided under the contract is required. The government reserves the right to provide equipment or parts.

Not specified in this document.

• Proposals are to be submitted as best offers, as the USHMM reserves the right to award without discussions.
• Evaluation Criteria:
  • Technical Approach
  • Past Performance: Adequacy and relevance of experience in providing comparable services within the past ten years.
  • Price: To be determined fair and reasonable.

Not specified in this document.

• The award will be made to a single, responsible Offeror.
• The document emphasizes that failure to provide past performance information will result in a non-responsive proposal.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for annual preventive maintenance, testing, and repair services for emergency generators at the United States Holocaust Memorial Museum.

• Annual preventive maintenance, testing, and repair services for emergency generators.

• Contract Terms and Conditions are attached.

• Statement of Work (SOW) and Evaluation Criteria are attached on SAM.GOV.

• The specific contract type, period of performance, and estimated value are not detailed in this document but are expected to be in the attached SOW and Terms & Conditions.

• Mandatory Site Visit: April 28, 2026, 10:00 AM

• Clarification Questions Due: May 1, 2026, 5:00 PM

• Proposals Due: May 7, 2026, 5:00 PM

• Evaluation criteria are attached on SAM.GOV.

• The solicitation is issued under Solicitation Number 95476726Q0420.

• The document does not explicitly state set-aside information, but Block 10 indicates potential small business categories.

• Invoices must reference the valid USHMM Contract number/purchase order. Failure to do so may cause payment delays.