UPDATED SERVER/RECORDER REPLACEMENT
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Interior, Bureau of Indian Affairs, Indian Education Acquisition Office is soliciting quotes for an UPDATED SERVER/RECORDER REPLACEMENT for a security camera system. This acquisition is set aside 100% for Indian Small Business Economic Enterprises (ISBEE). The effort involves replacing an outdated server with a modern NVR/VMS platform. Quotes are due by May 1, 2026, 10:00 a.m. MDT.
Scope of Work
This requirement is for the procurement and installation of a server replacement for an existing security camera system. Key tasks include:
- Replacing an outdated security camera server with a modern NVR/VMS platform.
- Ensuring data integrity and minimal downtime during the transition.
- Providing a 5-year warranty for the AXIS S3016 32 TB recorder.
- The system must support up to 16 devices with Power over Ethernet (PoE) and feature four surveillance-grade hard drives with various RAID levels.
- Compatibility with AXIS Companion and AXIS Camera Station video management software and mobile app is essential.
- The scope encompasses pre-installation assessment (inventory audit, network check, data backup), installation and configuration (hardware setup, system configuration, camera migration), and testing & integration (verification, remote access, alerting).
- Final deliverables include a project closeout document with serial numbers, network diagrams, and administrative credentials.
- User training on video clip search, playback, and export is also required.
Contract & Timeline
- Type: Time and Material (including Labor Hour) Purchase Order
- Set-Aside: Indian Small Business Economic Enterprise (ISBEE)
- Response Due: May 1, 2026, 10:00 a.m. MDT
- Published: April 27, 2026
Evaluation & Eligibility
Award will be made to the responsible contractor offering the lowest price among technically acceptable, conforming quotes. Evaluation factors include Price, Product Availability, Product Specifications, Delivery Lead Time, and adherence to the Set-aside. This acquisition is 100% set aside for ISBEEs, and offerors must complete and submit the DIAR IEE representation (1452.280-4).
Additional Notes
The solicitation incorporates numerous FAR and DIAR clauses by reference. Service Contract Act wage rates are provided in Attachment 2. Background investigations are required for employees who will have regular contact with or control over Indian children.