D--UPDATED SERVER/RECORDER REPLACEMENT

Amendment / Modification

This amendment (0002) to Request for Quotation No. 140A232600119 makes the following changes:

• The Contract Type is changed from "Time and Material (including Labor)" to "Firm Fixed Price Contract". The purchase order will be issued as a Firm Fixed Price Contract.

• The offer due date remains Thursday, May 7, 2026, at 5:00 pm MDT and will not be extended.

• The set-aside remains for Indian Small Business Economic Enterprise (ISBEE).

• Email quotes to Charmaine.williams-james@bie.edu.

• Item 1: Contract Type

• Offer Due Date

• Set-Aside

• Submission Instructions (email address)

• The offer due date and set-aside remain unchanged. Bidders should note the change in contract type and ensure their quotes reflect this. All other terms and conditions remain the same.

Amendment / Modification

This amendment to Solicitation No. 140A232600119 provides responses to vendor questions and extends the offer due date.

Key changes include:

• Inventory Provided: Details on cameras, DVR/NVR, switches, and UPS have been provided.

• Network Configuration: Cameras operate on a local network without internet access. The cabling and switching environment are confirmed to be reliable.

• Technical Support: An IT technician will be available before and during installation.

• System Compatibility: The existing Dell PowerEdge R415 video may not be compatible with the new system. The government will use the AXIS server as the existing server is outdated.

• NTP Server: The government is not using an NTP server but will provide access to the Windows Server 2008 R2 Standard system.

• Offer Due Date Extended: The offer due date has been extended to Thursday, May 7, 2026, at 5:00 pm MDT.

• Submission Instructions: Email quotes to Charmaine.williams-james@bie.edu.

• The offer due date has been modified.

• Responses to vendor questions clarify technical details and requirements.

• The proposal deadline is now May 7, 2026.

• Bidders should consider the provided technical details and clarifications when preparing their proposals.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial items to procure a server replacement for a security camera system. The Bureau of Indian Education (BIE), Division of Acquisitions, anticipates awarding a single Time and Material (including Labor Hour) type purchase order.

• Replacement of an outdated security camera server with a modern NVR/VMS platform.

• Ensure data integrity and minimal downtime during the transition.

• Provide a 5-year warranty for the AXIS S3016 32 TB recorder.

• The system should support up to 16 devices with PoE and have four surveillance-grade hard drives with different RAID levels.

• The recorder must be compatible with AXIS Companion and AXIS Camera Station video management software and mobile app.

• The scope of work includes pre-installation assessment (inventory audit, network check, data backup), installation and configuration (hardware setup, system configuration, camera migration), and testing & integration (verification, remote access, alerting).

• Final deliverables include a project closeout document with serial numbers, network diagrams, and administrative credentials.

• User training on how to search, playback, and export video clips is required.

• Contract Type: Time and Material (including Labor Hour)

• Period of Performance: To Be Determined (TBD)

• Estimated Value: Not explicitly stated, but NAICS Size Standard is $25.0M.

• Quotes are due by May 1, 2026, 10:00 a.m. MDT.

• Quotes must be submitted electronically via email to charmaine.williams-james@bie.edu.

• Evaluation factors include Price, Product Availability, Product Specifications, Delivery Lead Time, and Set-aside.

• The award will be made to the responsible contractor whose quote conforms to requirements, is acceptable, and offers the lowest price.

• This acquisition is set aside 100% for Indian Small Business Economic Enterprises (ISBEE).

• Offerors must complete and submit the DIAR IEE representation (1452.280-4).

• The solicitation includes numerous FAR and DIAR clauses incorporated by reference.

• Service Contract Act wage rates are provided in Attachment 2.

• Background investigations are required for employees with regular contact with or control over Indian children.