UPS and Battery System PMCS (302d Sites) Base + 3 Option Years

Questions & Answers / Clarifications

This document provides a clarification regarding the scope of work for the opportunity.

• APC Symetra Systems: The APC Symetra systems located at Ft. Detrick (site 1b) and Camp Roberts (site 4) were included in the ROM (Rough Order of Magnitude) pricing and are intended to be part of this action.
• Eaton 9315 System Exclusion: Bidders are instructed not to include the Eaton 9315 system. This system is at End-of-Service-Life (EOSL) and cannot be taken offline for maintenance without mitigating actions that fall outside the current scope.

This clarification directly impacts the scope of work and pricing considerations for potential bidders. Bidders should ensure their proposals accurately reflect the inclusion of the specified APC Symetra systems and the exclusion of the Eaton 9315 system.

Amendment / Modification

This amendment (P00001) to solicitation W91RUS26QA027 provides:

• Serial numbers and copies of requested reports, as requested during the question and answer period.

• All other terms and conditions remain unchanged.

• The "List of Contract Documents, Exhibits, or Attachments" section has been updated to include numerous reports, primarily "Drawings" related to battery and UPS performance.

• No changes to proposal deadlines, requirements, or evaluation factors are indicated. The amendment's primary purpose is to provide requested documentation.

Other / Unclassified

This document is a field activity report for Preventive Maintenance performed on UPS 2 (Customer Unit ID: ED244CBB05) for the US Army at Fort Bragg. The report details the inspection date (6/26/2024), the service performed by Ju Lee from Eaton, and contact information for Tina Clarks at Chesapeake EMC.

This report confirms that preventive maintenance was completed on a UPS unit. It includes details on the inspection results, equipment readings (input, bypass, DC link, inverter, output), and battery details. The service note indicates that safety checks, mechanical and electrical verifications, and diagnostics were performed, and the unit is operating normally after a filter replacement. This document serves as a record of maintenance performed on critical equipment for the US Army at Fort Bragg.

Other / Unclassified

This document is a "Field activity report" detailing a Preventive Maintenance service performed on a UPS (Uninterruptible Power Supply) unit for the US Army at Fort Bragg. The report includes details of the service performed, inspection results, equipment readings, battery details, and materials and labor consumed.

This report provides a record of maintenance performed on a specific UPS unit (Serial #: ED244CBB08, Customer Unit ID: UPS 1). It details the condition of the unit, including mechanical and electrical verifications, battery inspections, and component readings. The service was performed by Ju Lee from Eaton on 6/26/2024. This information may be relevant to bidders if the opportunity involves maintenance, repair, or replacement of similar UPS systems at Fort Bragg, as it provides insight into the equipment's operational status and maintenance history.

Other / Unclassified

This document is a technical report detailing the performance of Battery String 3 (UPS 3) located at Fort Bragg. It includes readings taken on February 26, 2003, for individual cells within the string, specifically measuring Voltage, Internal Resistance, and Intercell voltage.

This report provides detailed performance data for a specific battery string. Bidders interested in opportunities related to battery maintenance, replacement, or monitoring at Fort Bragg may find this data useful for understanding the current state and historical performance of existing infrastructure. It highlights key metrics such as average, high, and low values for voltage and resistance across the cells, which could inform technical proposals or site assessments.

Other / Unclassified

This document is a "String 2" report detailing battery performance measurements for "Battery Name: UPS 2", "String Name: String 2", and "Model Number: 16 HX800". The report includes readings for Cell/Jar voltage, Internal Resistance, and Intercell voltage, taken on 02/26/2003. It also provides summary statistics (High, Avg, Low) for these measurements and includes graphical representations of the voltage, internal resistance, and intercell voltage across the 30 cells. The report was generated on 03/06/2026.

This report provides specific technical data on battery performance metrics (voltage, internal resistance, intercell voltage) for a particular battery string. Bidders interested in opportunities related to battery maintenance, replacement, or performance monitoring at Fort Bragg may find this data useful for understanding baseline performance, identifying potential issues, or assessing the condition of existing equipment. The "Install Date" is listed as 03/03/2026, which appears to be a future date relative to the "Readings taken on" date, suggesting this might be a projected or test installation date.

Other / Unclassified

This document is a "String 1" report detailing battery performance for "UPS 1 Batt1" at "Fort Bragg," installed on 02/02/2026. It includes readings taken on 02/25/2003 for 30 cells, showing Voltage, Internal Resistance (in u-Ohms), and Intercell voltage (in u-Ohms).

This report provides specific technical data on battery string performance, including individual cell voltages and resistances, as well as summary statistics (High, Avg, Low) for these metrics. This information is relevant for bidders to understand the current or past state of the battery system, which may be pertinent to maintenance, replacement, or upgrade opportunities related to the UPS system at Fort Bragg.

Other / Unclassified

This document is a field activity report detailing a modification/upgrade performed on the FORT BELVOIR UPS-1 system (Unit/Model: +CP+ 9395-550 ISBM, 2 UPMs 480V 10", Serial #: EH412BAA10). The report includes a visit summary, equipment details, battery details, and materials and labor consumed.

This report indicates that the UPS and battery systems are operating correctly and do not require replacement. However, it highlights the need for an IMMEDIATE battery charger replacement for the Battery Switchgear Control Voltage rack and the IMMEDIATE replacement of obsolete Data Collection Modules (DCMs) to ensure accurate system monitoring and prevent battery degradation. The report also notes that the Cellwatch system is outdated and delivering inaccurate data. Bidders may find this information useful for understanding the current state and maintenance history of the UPS system, and for identifying potential future service or upgrade needs.

Solicitation / RFP / RFQ

This solicitation is for the "UPS and Battery System PMCS (302d Sites) Base + 3 Option Years." The government intends to award a Firm Fixed-Price contract on a lowest-priced technically acceptable basis.

• Annual Preventive Maintenance Checks and Services (PMCS) on Uninterruptible Power Supply (UPS) and associated Battery System/bank.

• Services are required for multiple sites, including USASA Bragg, USASA Belvoir, USASA Detrick, and USASA Roberts.

• Specific UPS models and serial numbers are listed for reference.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self), Level 2 (Self), Level 2 (C3PAO), or Level 3 (DIBCAC) is required for all information systems processing, storing, or transmitting Federal Contract Information (FCI) or Controlled Unclassified Information (CUI).

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base Year (05/01/2026 - 04/30/2027) plus three Option Years (05/01/2027 - 04/30/2030).

• Estimated Value: Not explicitly stated, but the solicitation is for commercial products and services.

• Proposals must be submitted electronically to adam.j.gomez13.civ@army.mil by 10:00 AM Local AZ time on April 22, 2026.

• Evaluation will be based on lowest-priced technically acceptable factors.

• Offerors must provide detailed descriptions of their offered solutions, not just copy line item information.

• Key clauses to be completed include FAR 52.212-3, FAR 52.204-26, and FAR 52.204-24.

• This acquisition is set aside for Small Business.

• NAICS Code: 335999 (All Other Miscellaneous Electrical Equipment and Component Manufacturing).

• Size Standard: 600 employees.

• Questions regarding the solicitation must be submitted via email to adam.j.gomez13.civ@army.mil by April 20, 2026, 12:00 PM Local AZ time.

• Vendor invoicing is not to be submitted prior to proof of delivery.

• Support Renewals: No third parties will be accepted.

Other / Unclassified

This document is a battery maintenance inspection report for two Uninterruptible Power Supply (UPS) units (UPS #1 and UPS #2) located in Bldg #2310, Rm #134 at Fort Belvoir, VA. The inspection was performed on June 19 & 20, 2024. The report details the findings for each battery cabinet (Cab #1 through Cab #4) within both UPS units, including voltage, AC ripple, DC/AC current, ambient temperature, and negative post temperature.

This report provides detailed technical data on the condition of UPS batteries. While not a solicitation or SOW, it may be relevant for bidders interested in maintenance, repair, or replacement services for UPS systems and batteries at this facility. It outlines the specific equipment (Eaton 9395 UPS units with Enersys DataSafe batteries), their current operational status, and any minor recommendations for monitoring specific batteries (Batt #38 and Batt #27 in Cab #3 and Cab #4 of UPS #1, respectively). All connections were re-torqued to manufacturer specifications.

Other / Unclassified

This document is a Field Activity Report for Preventive Maintenance performed on a 100 KW Redundant UPS (Model: 93PM_UPS_100 KW REDUNDANT 3 UPM80 kVA480). The report details the inspection date (July 29, 2024), work order number (00095859), serial number (EP181UXX03), and customer unit ID (UPS B).

It includes a visit summary, noting the location as "1650 Porter electric room" and the service type as "Preventive Maintenance." The UPS was found to be operating normally with no active alarms upon arrival and completion. A history log, meter screen, and configuration report were downloaded. The unit's caps were checked within tolerance, and all boards were clean.

This report is relevant to bidders as it provides a detailed record of maintenance performed on critical infrastructure. It highlights the operational status of the UPS, including specific readings for bypass, DC, inverter, and input voltages, as well as frequency and load. A key finding is that "Batteries need to be replaced due to age," which may indicate a future requirement for battery replacement services or equipment. The report also lists the technician who performed the service and the duration of the visit.

Other / Unclassified

This document is a Field Activity Report for Preventive Maintenance performed on a 93PM_UPS_100 KW REDUNDANT 3 UPM80 kVA480 unit. It details the inspection date, work order number, serial number, and customer unit ID. The report includes a visit summary, service notes, equipment details with inspection results and readings, battery details, and materials and labor consumed.

This report provides a record of maintenance performed on a specific UPS unit. For bidders, it may indicate the type of maintenance expected for similar equipment, the vendor performing the service (Eaton), and the general condition of the equipment at the time of inspection. The "Notes and recommendations" section highlights that batteries should be replaced due to age, which could be a relevant factor for future maintenance or replacement opportunities.

Other / Unclassified

This document is a maintenance inspection report for two strings of UPS batteries (UPS-A and UPS-B) located in Building #1650 at Fort Detrick. The inspection was performed on July 29, 2024. It details the equipment, manufacturer, model, serial numbers, load status, alarms, battery details (manufacturer, model, date code, number of units), and various electrical readings including overall voltage, AC ripple, positive and negative ground voltages, DC and AC current, ambient temperature, negative post temperature, disconnect status, and cable size.

The report indicates that for both UPS-A and UPS-B strings, the majority of batteries showed slightly low voltages, although all other readings were within tolerance. The recommendation for both strings is to continue monitoring the batteries for any significant changes. This information is relevant for potential bidders by highlighting the current condition and recommended maintenance for critical UPS battery systems, which may inform their understanding of ongoing support or replacement needs for such equipment.

Other / Unclassified

This document is a field activity report for preventive maintenance performed on a UPS (Uninterruptible Power Supply) unit for the US Army at Fort Bragg. It details the inspection date, work order number, serial number, and customer unit ID.

This report confirms that preventive maintenance was performed on UPS unit S/N: ED244CBB10. The service included safety checks, mechanical and electrical verifications, self-diagnostics, visual and electrical inspections of batteries, inspection of fans and capacitors, and replacement of the air filter. The unit was found to be operating normally with no visible signs of abnormal wear and tear. This document serves as a record of completed maintenance and may be relevant for understanding the current operational status and maintenance history of the equipment associated with the opportunity.

Amendment / Modification

This addendum provides instructions to offerors for commercial products and services related to a Small Business Set-Aside.

Key instructions include:

• Offerors must fill in specific blocks on the SF 1449 Solicitation form, including all pricing and applicable taxes for all Contract Line Item Numbers (CLINs).
• Quotes must show an overall FINAL Price and include all shipping charges FOB Destination.
• Quotes must include the delivery lead-time.
• Offerors must provide a detailed breakdown or narrative of what is being provided to meet the requirement, avoiding simple copy-pasting from the RFQ.
• Quotes must contain sufficient detail for the Government to evaluate the Offeror's capability.
• The requirement is a renewal of support for existing command-owned and operated Eaton equipment.
• Sellers must provide Eaton End User License Agreements if software is included.
• Sellers must certify they are an Eaton Authorized Channel Partner/Seller.
• Sellers must warrant that products are new and sourced directly from Eaton or authorized channels.
• Offerors must complete specific FAR and DFARS provisions, including 52.212-3, 52.204-24, and 52.204-26, if not already completed in their SAM profile.
• Payment will be processed using Wide Area Work Flow (WAWF).
• Contractors must be able to deliver to the stated destination and provide support within 30 days of award, including 24x7 access to support websites, software updates, hardware repair, and advanced hardware replacement. Remote diagnostics are authorized only for .mil addresses.
• Support renewals cannot be handled by third parties.
• Vendor invoicing is not permitted prior to proof of delivery and notification of support activation/renewal.

This addendum modifies the instructions for offerors, including submission requirements, content of quotes, and required certifications.

• Questions regarding the solicitation must be submitted electronically via email before 1200 PM Arizona Standard Time on April 20th, 2026.
• Quotes/Proposals must be received electronically via email no later than 1000 AM Arizona Standard Time on April 22nd, 2026.

Form / Attachment / Pricing Sheet

This document is FAR Clause 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020)". It requires offerors to represent whether they will provide, or currently use, covered telecommunications equipment or services. This is a mandatory representation for certain solicitations.

• Prohibition: Details the restrictions under Section 889(a)(1)(A) and (a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibit the procurement or use of certain telecommunications equipment and services.
• Definitions: Provides definitions for terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representations: Requires offerors to check boxes indicating whether they "will" or "will not" provide covered telecommunications equipment or services, and whether they "do" or "do not" use such equipment or services.
• Disclosures: Outlines the specific information offerors must disclose if they represent that they "will" provide or "do" use covered telecommunications equipment or services. This includes details about the producing entity, equipment/service descriptions, and explanations of proposed use.

Bidders must carefully review this provision and accurately complete the required representations and disclosures. Failure to do so may impact their ability to be considered for award. The specific details required in the disclosures are critical for the Government to assess compliance with federal regulations regarding telecommunications and video surveillance equipment.

Form / Attachment / Pricing Sheet

This document is a representation form related to FAR 52.204-26, "Covered Telecommunications Equipment or Services-Representation." It requires offerors to represent whether they provide or use covered telecommunications equipment or services.

• Definitions: Refers to FAR clause 52.204-25 for definitions of "covered telecommunications equipment or services" and "reasonable inquiry."
• Procedures: Instructs offerors to review the System for Award Management (SAM) for excluded parties.
• Representation: Offerors must indicate by checking a box whether they:
  • Do not provide covered telecommunications equipment or services as part of their offered products or services to the Government.
  • After a reasonable inquiry, do not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.
• Signature Block: Includes fields for NAME, Date, and Signature.

Bidders must complete and submit this form to represent their compliance with regulations regarding covered telecommunications equipment and services. Failure to complete this accurately may impact their ability to be awarded a contract.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for performing annual Preventive Maintenance Checks and Services (PMCS) on Uninterruptible Power Supply (UPS) and associated Battery Systems/banks across various sites.

• Preventive Maintenance: Perform annual PMCS following Original Equipment Manufacturer (OEM) recommended procedures, tailored to installed UPS models. This includes inspection, testing, and servicing of core UPS elements (battery strings, capacitors, cooling fans, wiring, bypass switches, monitoring systems) and identification of component degradation.

• Emergency Services: Provide 24x7 emergency support, including callback within 30 minutes and on-site response within 24 hours for urgent failures or critical alarms.

• Reporting: Submit detailed reports after each PMCS, documenting observed conditions, technical recommendations, and any degradation trends. Severity-based reporting is required for hazardous or mission-critical findings.

• Battery Maintenance: Covers preventive and condition-based evaluation of batteries, including visual inspection, electrical testing, and BMS confirmation. Includes procedures for individual battery/jar replacement and full battery system replacement, requiring Government approval.

• Component Replacement: Evaluate UPS components for age-based degradation and recommend replacement based on OEM recommendations, diagnostics, and physical condition.

• UPS systems must maintain operational continuity with at least one unit fully operational during maintenance.

• Emergency response callback within 30 minutes and on-site response within 24 hours.

• Reports must detail findings, observations, and technical recommendations using OEM terminology.

Not explicitly stated in this document, but implies multiple sites as detailed in Appendix A.

• All PMCS must follow OEM procedures and applicable technical standards.
• Only OEM-approved diagnostics, tools, and software are permitted.
• Replacements must be in-kind or OEM-approved equivalents.
• Written Government approval is required for full battery system replacements.
• Components identified for replacement require a Replacement Recommendation Report and Government review/approval.

Solicitation / RFP / RFQ

This solicitation is for the procurement of UPS and Battery System Preventive Maintenance Checks and Services (PMCS) for Uninterruptible Power Supply (UPS) and associated battery systems across multiple sites (302d Sites). The contract will be a Firm Fixed-Price award.

• Annual Preventive Maintenance Checks and Services (PMCS) for Uninterruptible Power Supply (UPS) and associated battery systems.

• Services are required for multiple locations, including USASA Det, Bel, Bragg, and Roberts.

• The North American Industry Classification System (NAICS) code is 335999 with a size standard of 600.

• Contract Type: Firm Fixed-Price.

• Period of Performance: Base year (05/01/2026 - 04/30/2027) plus three option years (05/01/2027 - 04/30/2028, 05/01/2028 - 04/30/2029, 05/01/2029 - 04/30/2030).

• The total duration of the contract, including options, shall not exceed 48 months.

• Proposals are due by 10:00 AM Local AZ time on April 22, 2026.

• Quotes must be submitted electronically to adam.j.gomez13.civ@army.mil.

• Award will be made on a lowest-priced technically acceptable basis.

• Offerors must provide a detailed breakdown or narrative of their proposed solution; direct copy-pasting of line item information may result in disqualification.

• Questions regarding the solicitation are due by April 20, 2026, 12:00 PM Local AZ time, via email to adam.j.gomez13.civ@army.mil.

• This acquisition is set aside for Small Business.

• Offerors must complete specific FAR clauses: 52.212-3, 52.204-26, and 52.204-24.

• Cybersecurity Maturity Model Certification (CMMC) Level 1 (Self) or higher is required prior to award for systems processing, storing, or transmitting Federal Contract Information (FCI) or Controlled Unclassified Information (CUI).

• Vendor invoicing must not be submitted prior to proof of delivery.

• Support Renewals: NO THIRD PARTIES WILL BE ACCEPTED.