UPS Maintenance

Solicitation

This solicitation is for UPS Maintenance Services. The government is procuring preventative and emergency maintenance for Naval Ocean Processing Facility (NOPF) UPS systems.

• Vertiv Firmware Updates

• EXM UPS Only Full Preventive Maintenance Service

• Battery Monitoring Services (BDS - 40 Battery Diagnostic System)

• Peripherals Maintenance (Bypass Cabinet Module Battery Disconnect, Load Bus Sync, Power Tie, Slim Line Distribution Cabinet)

• Stationary Battery Systems - VRLA (Sealed) Battery Maintenance

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Year (August 31, 2026 - August 30, 2027) with four Option Years extending through August 30, 2031.

• Quotes are due by February 12, 2026, at 02:00 PM.

• Quotes must be submitted electronically.

• Quotes must be held firm for 30 days.

• Evaluation will be based on price and other factors, with a focus on price reasonableness. Past performance may be considered.

• The acquisition is unrestricted.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Other Transportation Equipment) Repair and Maintenance).

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, representations, and certifications.

• Specific requirements for cybersecurity, item unique identification, and contractor personnel access to federal facilities and IT systems are detailed.

Amendment / Modification

This amendment extends the closing date and time for the Request for Quote (RFQ).

• Response Due Time: Extended from 12:00 PM to 02:00 PM.
• Response Due Date: Extended from February 11, 2026, to February 12, 2026.

The deadline for submitting proposals or quotes has been extended to February 12, 2026, at 2:00 PM. All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This document is a justification for a brand name solicitation for Uninterrupted Power Supply (UPS) systems and associated maintenance services for the Theater Undersea Surveillance Command Atlantic (TUSC Atlantic). Competition is precluded because only Vertiv Corporation can furnish the requirements due to proprietary information and specialized technician training required for their Liebert eXM UPS systems.

• Procurement of Vertiv Liebert eXM UPS systems (Models: 51SN200HAA01S50, Units A & B).

• Annual maintenance services for the UPS systems, performed by Vertiv Liebert eXM certified technicians.

• Services include:

  • After Hours (7x24) support with an 8 HR Response Time.
  • Two (2) preventive maintenance visits per year for the UPS.
  • Four (4) quarterly preventive maintenance visits for the sealed VRLA batteries (72 batteries total).

• The period of performance is estimated from August 31, 2026, to August 30, 2031, covering a base year and four option years.

• The document does not explicitly state the contract type or estimated value.

• This document serves as a justification for a sole-source acquisition, indicating that a formal solicitation with full and open competition is not being used.

• This is a brand name justification, precluding full and open competition.

• The UPS system is critical for maintaining facility electrical infrastructure during power loss.

• Unauthorized repair or alteration by a third party will void the UPS system's warranty.

• The document references Source Selection Information per FAR 2.101 and 3.104.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4341, Revision No. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under a Service Contract Act (SCA) covered contract in specific geographic areas of North Carolina and Virginia.

• Geographic Area: North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include Health & Welfare ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706 provisions).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) with specific rates and conditions.
• Vacation and Holidays: Outlines vacation accrual (2 weeks after 1 year, 3 weeks after 8 years, 4 weeks after 15 years) and a minimum of eleven paid holidays.
• Conformance Process: Details the process for contractors to request authorization for additional classifications and wage rates not listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing the contract. It dictates the minimum wages and benefits that must be paid to employees working on the contract, directly impacting proposal pricing and overall cost. Bidders must ensure their proposed wages meet or exceed these requirements.

Solicitation / RFP / RFQ

This solicitation, N0018926QL005, issued by NAVSUP Fleet Logistics Center Norfolk, is for UPS Maintenance Services. The government is procuring preventative and emergency maintenance for UPS systems at the Naval Ocean Processing Facility (NOPF) in Virginia Beach, VA.

The core requirement is to provide preventative and emergency maintenance on UPS systems. This includes:

• Vertiv Firmware Updates
• EXM UPS Only Full Preventive Maintenance Service
• Battery Monitoring Services (BDS - 40 Battery Diagnostic System)
• Peripherals Maintenance (Bypass Cabinet Module Battery Disconnect, Load Bus Sync, Power Tie, Slim Line Distribution Cabinet)
• Stationary Battery Systems - VRLA (Sealed) Battery maintenance

Detailed tasks for each service are outlined in the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Base Year (08/31/2026 - 08/30/2027) with four Option Years (08/31/2027 - 08/30/2031).

• Pricing Arrangement: Firm Fixed Price for all line items.

• Quotes are due by 12:00 PM local time on February 11, 2026.

• Electronic submissions are required via email to valara.r.cheristin.civ@us.navy.mil.

• Quotes must be held firm for 30 days.

• Evaluation will be based on the lowest price quote that conforms to the solicitation. Past performance may be considered if the lowest price quote does not represent the best value.

• Vendors must submit a completed SF 1449, RFQ Section - Schedule of Supplies/Services, and provide detailed labor mix and level of effort to support price reasonableness.

• The acquisition is listed as "UNRESTRICTED."

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Specific clauses related to cybersecurity, telecommunications, and supply chain security are included.

• Detailed information regarding contractor security requirements, including background investigations and IT access, is provided.