70Z03026QCLEV0018 - US COAST GUARD AIR STATION TRAVERSE CITY HVAC PROJECT

Statement of Work (SOW) / Performance Work Statement (PWS)

This Scope of Work (SOW) defines the requirements for replacing the Air Conditioning (AC) Plant for the Supply Building at the U.S. Coast Guard Air Station (AIRSTA) Traverse City, Michigan, to ensure reliable and efficient cooling system operation.

• The Contractor shall provide all labor, materials, equipment, and expertise to remove and replace the existing AC unit and associated equipment (evaporator coils, compressor/condenser).

• The new system must meet or exceed current specifications: Two 3-ton evaporators, one 5-ton compressor/condenser, and a SEER rating of 14.3.

• Key tasks include:

  • Pre-installation site survey (24hr notice required; site visits limited to March 17-18, 2026).
  • Procurement and delivery of new equipment.
  • Decommissioning, refrigerant recovery, and disposal of the old unit in compliance with regulations.
  • Installation of new AC units, including mechanical, electrical, and plumbing connections.
  • Start-up, testing, and balancing of the new system.
  • Provision of documentation (shop drawings, O&M manuals, as-built drawings, warranty).
  • Post-installation cleanup.

• An optional bid item is available for replacing existing furnaces with PVC venting (two 90k BTU furnaces).

• Work must be performed safely, professionally, and in a workmanlike manner, adhering to industry best practices and manufacturer specifications.

• Materials must be fully functional and meet specified performance criteria.

• All environmental regulations for hazardous material handling and disposal must be strictly followed.

• A 1-year warranty on all parts and labor is required.

• Location: U.S. Coast Guard Air Station Traverse City, 1175 Airport Access Road, Traverse City, MI 49686.

• Period of Performance: From contract award until April 30, 2026. A detailed project schedule must be submitted within 14 days of award.

• Contractors must comply with all applicable federal, state, and local laws, regulations, and codes.

• A Supervisor/Project Manager must be designated as the single point of contact.

• Two mandatory meetings (kick-off and close-out) are required, with the Contractor responsible for preparing minutes.

• Mishap/incident reporting procedures must be followed.

• Vendor must provide a copy of liability insurance.

• Submittals required within 14 days of award include: Project Schedule, AC Plant Specifications, Shop Drawings, Safety Plan, and Environmental Compliance Plan.

Statement of Work (SOW)

To define the requirements for the replacement of the Air Conditioning Plant for the Supply Building at the U.S. Coast Guard Air Station (AIRSTA) Traverse City, Michigan, ensuring continued reliable and efficient operation of the facility's cooling system.

• Provide labor, supervision, tools, equipment, materials, and transportation to remove and replace the existing Air Conditioner Unit and associated equipment (new evaporator coil and condensing unit).

• Includes pre-installation site survey, procurement and delivery of new equipment, safe decommissioning and disposal of existing units and refrigerants, installation of new units, and start-up, testing, and balancing.

• Requires provision of O&M manuals, as-built drawings, and warranty information.

• Post-installation cleanup and debris removal.

• An optional bid item is included for the replacement of an existing furnace with PVC venting.

• Location: U.S. Coast Guard Air Station Traverse City, 1175 Airport Access Road, Traverse City, MI 49686.

• Period of Performance: Commences from the close of the bidding period and extends to February 20, 2026.

• Contractor must comply with all applicable federal, state, and local laws, regulations, and codes, including environmental protection and safety standards.

• Minimize disruption to USCG operations.

• Submittals required within 14 calendar days of contract award include: Detailed Project Schedule, AC Plant and equipment specifications, Shop Drawings, Safety Plan, Accident Prevention Plan, and Environmental Compliance Plan.

• Contractor must provide a Supervisor/Project Manager as the single point of contact.

• Two mandatory project meetings (kick-off and close-out) are required.

• Mishap/Incident Reporting procedures must be followed.

• Vendor must provide liability insurance.

• All work must be performed safely, professionally, and in accordance with industry best practices and manufacturer specifications.

Solicitation / RFP / RFQ

This document is a solicitation for the USCG Air Station Traverse City HVAC Project. It outlines the government's requirement for performance of work related to HVAC systems at the specified location.

• The specific work requirements are detailed in the Statement of Work (SOW), which bidders must refer to.

• Bidders must complete Sections B-M of the solicitation.

• The contract performance period is seven (7) calendar days after notice to proceed, with completion within ten (10) calendar days.

• Performance and payment bonds are not required.

• All bid submissions must be emailed to DARRIN.CHETAKIAN@USCG.MIL.

• Offers must be received by a specified date and time (not explicitly stated on this page, but implied by "bid opening").

• Offers must be valid for at least 90 calendar days for Government acceptance.

• Questions pertaining to the solicitation must be submitted in writing using the "Request for Information" form (Section J) no later than two (2) working days prior to the bid opening.

• Not specified on this page.

• The Contracting Specialist is Darrin Chetakian (DARRIN.CHETAKIAN@USCG.MIL), telephone (414) 747-7099.

• The Project Point of Contact for site visits and coordination is Chief Petty Officer Charles Osborne (CHARLES.R.OSBORNE@USCG.MIL), telephone (231) 922-8260.

• Site visits must be coordinated with the Project Point of Contact for site access.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for HVAC repair services at the U.S. Coast Guard Air Station Traverse City. The base quote requires providing all necessary labor, material, equipment, supervision, and transportation for the project.

• Perform all work in accordance with the Statement of Work (Dated January 28, 2026) in Section J.

• All quotes must include taxes; no tax exemption certificate will be issued.

• The contractor shall commence work within seven (7) calendar days and complete the entire contract within ten (10) calendar days after receipt of a Notice to Proceed.

• The Performance Period includes 0 weather days.

• The estimated range of this procurement is less than $25,000.

• Completion date is based on the assumption that the successful offeror will receive the notice to proceed by February 20, 2026.

• Submit one (1) complete copy of the entire solicitation package (SF-1442, Sections B-M, plus the Reference Sheet) via mail to the address in Block 7 of SF-1442.

• Quotes must include UEI, Taxpayer I.D. numbers, and CAGE CODE.

• Awards shall be made to the lowest-priced, responsive, and responsible Offeror whose quotation meets the requirements, including demonstrated satisfactory performance on similar work within the past three (3) years.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors).

• Small business size standard: $19.0M.

• Quotes exceeding $150,000.00 require a Bid Bond.

• Awards exceeding $35,000.00 but not exceeding $150,000.00 require a Payment Bond within TEN days of award.

• Awards exceeding $150,000.00 require Performance and Payment Bonds within TEN calendar days of award.

• All correspondence, submittals, and emails shall be marked with the solicitation number: 70Z03026QCLEV0018.

• Invoices must be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

• Required insurance includes Worker's Compensation, Employer's Liability, General Liability, and Automobile Liability.

• A competent superintendent satisfactory to the Contracting Officer must be on-site and fluent in English.

Form / Attachment / Pricing Sheet

This document is a "Reference Information Form" used to collect information from potential bidders regarding their experience and references for similar work. It is likely an attachment to a solicitation.

• Company Information: Name and address of the bidding company.
• Contact Information: Telephone and facsimile numbers, including work hours.
• Work Experience: Details on the bidder's experience in the type of work required.
• Past Performance: Questions regarding previous job terminations and anticipated difficulties in completing the current job.
• Subcontracting: Percentage of work to be subcontracted.
• Wage Compliance: Confirmation of adherence to the Davis Bacon Wage Act.
• References: Contact information for three previous clients or projects, including company name, contact person, address, telephone number, and project description.

Bidders must complete this form accurately to provide the government with necessary information about their qualifications, past performance, and capacity to undertake the work. The references provided will be used to verify the bidder's experience and reliability.

Form / Attachment / Pricing Sheet

This document is a "Request for Information" form used by the U.S. Coast Guard Base Cleveland. It is designed for internal use to request clarification or information regarding a solicitation, or to propose changes to a solicitation.

• Requestor Section: Captures details about the requestor, including the solicitation number, location of the project, specific information requested (referencing sections, drawings, or pages), attachments, and required response date.
• Technical Expert Response Section: Used by the Contracting Officer or designated personnel to provide a response. It includes options to indicate if the information is a clarification (not changing terms) or a proposed change (requiring an amendment).

While this form is primarily for internal government use, bidders may encounter it if they are asked to provide information or clarification on a solicitation. It outlines the process for requesting information or proposing changes, which could indirectly impact a solicitation's terms or deadlines if changes are proposed and subsequently issued as an amendment.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5955, Revision No. 3) applicable to contracts in Benzie, Grand Traverse, Kalkaska, and Leelanau Counties in Michigan. It lists various occupational classifications with corresponding minimum hourly wage rates and specifies required fringe benefits.

This wage determination is crucial for any bidder responding to a government contract that falls under the Service Contract Act (SCA) and is to be performed in the specified Michigan counties. Bidders must ensure their proposed labor costs and wage rates comply with this determination. Key information includes:

• Occupational Wage Rates: A comprehensive list of job titles and their minimum required hourly wages.
• Fringe Benefits: Details on Health & Welfare benefits ($5.55/hour or $222.00/week), Paid Sick Leave (EO 13706, $5.09/hour or $203.60/week), Vacation (based on years of service), and Holidays (12 paid holidays per year).
• Executive Orders: Applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate of $13.30/hour for 2025, or the rate on this determination if higher).
• Hazardous Pay: Information on 8% and 4% differentials for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Requirements for furnishing and maintaining uniforms.
• Conformance Process: Procedures for classifying and determining wages for occupations not listed in this determination using Standard Form 1444 (SF-1444).