US Mission Fiji Local Guard Services

Sources Sought Notice/Request for Information

This notice is for market research purposes to identify vendors capable of providing local guard services for the U.S. Mission Fiji. The Department of State is assessing market capabilities, particularly among small businesses, for these services. This is NOT a Request for Proposals or Quotes.

The primary mission of the local guard service is to protect personnel, facilities, and equipment. Vendors must demonstrate capabilities in:

• Compliance with host country laws (licenses, labor, taxes)
• Providing necessary insurance coverage
• Operating and maintaining communication equipment (radio network)
• Familiarity with security equipment (GEMS, CAMS, CCTV, x-ray)
• Furnishing guard force equipment (uniforms, vehicles)
• Overcoming language barriers and providing English language training
• Maintaining 24/7 guard staff with immediate backfill capability
• Managing labor relations (strikes, unrest)
• Handling contractor-furnished equipment through customs and understanding import/export regulations, including AECA and ITAR.
• Managing contract transitions within 90 days.
• Tracking Government-Furnished Property.
• Screening personnel for suitability.
• Instant, situational decision-making.
• Organized billing and invoicing, including use of the myLGP database.

Vendors must submit capabilities via email to Berel Dorfman (DorfmanBB@state.gov) and Kenneth P. Bailey (baileykp@state.gov) by 13:00 EST, January 29, 2026.

• Draft Section C PWS and DRAFT Section H Special Contract Requirements: Available after signing the Vendor Restricted Access Form.

• Contractor Information Form and Questionnaire: Must be completed and submitted with the RFI response.

• Vendor Restricted Access Form: Required to download the DRAFT PWS and Special Contract Requirements.

• Responses are voluntary and do not guarantee future contract awards.

• The government will not reimburse for preparation costs.

• The NAICS code for these services is 561612.

Form / Attachment / Pricing Sheet

This document is a Contractor/Vendor Information Sheet that requires potential bidders to provide detailed information about their business. It must be completed and returned to the specified points of contact by January 29, 2026, at 1 p.m. EST.

• Legal Business Name & UEID No.
• Mailing Address & Contact Information (including phone, fax, email, website)
• Country of Origin (U.S. Firm or Foreign Vendor)
• Size of Business (Large or Small)
• Corporate Status (Corporation, S-Corporation, Sole Proprietorship, Partnership, Other)
• Type of Ownership (Woman, Veteran-owned, Minority, None of the Above, Other)
• Socio-Economic Status (8(a), HUBZone, Disadvantaged, None of the Above, Other)
• Questionnaire Responses: Detailed questions covering:
  • Ability to perform without subcontracting.
  • Experience in local guard services in Fiji (NAICS 561612), including contract details.
  • Experience assuming performance of security services in Fiji.
  • Possession of active licenses/permits in Fiji.
  • Ability to obtain security licenses in Fiji.
  • Risks identified in the DRAFT Performance Work Statement (PWS) and Special Contract Requirements.
  • Comments/feedback on the DRAFT PWS and Special Contract Requirements.
  • Challenges with obtaining/renewing licenses and permits.
  • Anticipated challenges in recruiting personnel with English language skills.
  • Current number of private security professionals employed.
  • SAM.gov registration status and need for guidance.
  • Quality control practices and familiarity with Quality Assurance and Compliance Reports (QACR).
  • Familiarity with solicitation timelines and contract solicitation sections.
  • Past experience with U.S. government service contracts.
  • Methods for pricing and presenting security services.
  • Understanding of U.S. government invoicing procedures (e.g., myLGP) and cash flow implications.
  • Wages, salaries, and benefits provided to employees.
  • Typical shift lengths.
  • Drug testing policy.
  • Guard training (initial and refresher).
  • Use of hand-held radios or repeaters.
  • Compliance with NDAA Section 889 regarding prohibited equipment.
  • Familiarity with employee vetting and nomination processes.
  • Knowledge of where to monitor contract opportunities.
  • Methods for establishing pay parity within the guard force.

This form is critical for bidders to complete to demonstrate their qualifications, experience, and capacity to perform the contract requirements. Responses to the questionnaire will likely inform the government's assessment of bidder suitability and may influence the finalization of the PWS and contract terms. Failure to provide complete and accurate information may impact a bidder's ability to be considered for award.

Form / Attachment / Pricing Sheet

This document is a "RESTRICTED ACCESS REQUEST" form for the "LOCAL GUARD PROGRAM U.S. MISSION FIJI". It is required for any firm wishing to view restricted access documents related to this opportunity. Bidders must complete and sign this form to have their request for information approved by the government.

• Requester Information: Requires Company Name, Address, UEID No., Point of Contact, Telephone No., and E-mail Address.
• Interest Type: Bidders must indicate if their interest is as a Prime Contractor, Joint Venture Participant, or Other.
• Distribution Restriction Agreement: A mandatory agreement to safeguard the information, stating it is for legitimate bidders only and contains technical or operational information. It prohibits duplication and secondary distribution. Data must be secured when not in use and destroyed upon termination of use.
• Signature: Requires printed name and signature of the requester.
• Submission Instructions: The completed form may be e-mailed to Berel Dorfman at DorfmanBB@state.gov and Kenneth P. Bailey at BaileyKP@state.gov.

This form is a prerequisite for any bidder seeking to access restricted documents associated with the "LOCAL GUARD PROGRAM U.S. MISSION FIJI" opportunity. Failure to complete this form accurately will render the request invalid. It outlines the strict conditions under which sensitive information will be shared and must be handled by potential bidders.