USCG Base Portsmouth C5 Trane Chiller Electronic Expansion Valve Replacement

Amendment / Modification

This document contains several contract clauses and provisions, including:

• FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (AUG 2025) (DEVIATION 25-19): Outlines requirements for maintaining active registration in the System for Award Management (SAM), including definitions of CAGE codes and Unique Entity Identifiers (UEI), and procedures for updating this information.
• FAR 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2025) (DEVIATION 25-27): Defines inverted domestic corporations and subsidiaries, and requires contractors to notify the Contracting Officer if they reorganize as such during contract performance.
• FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): Covers various terms including inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, termination for convenience and cause, title, warranty, limitation of liability, compliance with laws, order of precedence, and unauthorized obligations.
• FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014): Provides information on equivalent rates for federal hires, specifically for Air Condition Equipment Mechanics.
• FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (DEVIATION 26-10, REVISION 2): Requires contractors to not engage in racially discriminatory Diversity, Equity, and Inclusion (DEI) activities and to furnish information for compliance.
• FAR 52.223-12 MAINTENANCE, SERVICE, REPAIR, OR DISPOSAL OF REFRIGERATION EQUIPMENT AND AIR CONDITIONERS (OCT 2025) (DEVIATION 26-12): Requires compliance with the Clean Air Act regarding refrigerants.
• FAR 52.223-23 SUSTAINABLE PRODUCTS AND SERVICES (OCT 2025) (DEVIATION 26-12): Defines sustainable products and requires contractors to provide them as identified in the statement of work.
• FAR 52.225-1 BUY AMERICAN – SUPPLIES (OCT 2025) (DEVIATION 26-09): Defines terms related to the Buy American Act and requires delivery of domestic end products.
• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): Lists clauses incorporated by reference and provides a link to access their full text.
• FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020): Indicates the use of authorized deviations in clauses.
• HSAR 3052.228-70 INSURANCE (DEC 2003): Specifies insurance requirements for work on a Government installation.
• FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (AUG 2025) (DEVIATION 25-19): Requires offerors to have an active SAM registration and provides details on identifiers like UEI and CAGE code.
• FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): Outlines submission requirements for offers, including solicitation number, offeror information, UEI, and technical approach.
• FAR 52.12-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21): Details the evaluation factors (Technical Capability and Price) and award process.
• FAR 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022): Requires offerors to certify end products as domestic or foreign.
• FAR 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (AUG 2025) (DEVIATION 25-23): Addresses prohibitions related to covered telecommunications equipment, FASCSA orders, Sudan, and Iran.
• INVOICE INSTRUCTIONS: Provides instructions for submitting invoices through the Invoice Processing Platform (IPP).

This amendment modifies or adds numerous contract clauses and provisions, impacting various aspects of contract performance, submission, and compliance.

Bidders must ensure they comply with all updated clauses and provisions, including SAM registration, Buy American requirements, DEI compliance, and specific submission instructions. The evaluation criteria and award process remain as outlined.

Amendment / Modification

• The small business set-aside for this requirement has been dissolved.

• Revised solicitation is provided to reflect this change.

• FAR 52.222-90 has been incorporated into the solicitation.

• The solicitation submission deadline has been extended to May 27, 2026, at 12:00 PM Eastern Time.

• The solicitation itself has been revised.

• FAR 52.222-90 is now included.

• The proposal submission deadline is extended to 05/27/2026 at 12:00 PM ET.

Amendment / Modification

This document contains several FAR (Federal Acquisition Regulation) clauses that have been updated or are being incorporated by reference. Key updates and inclusions are:

• FAR 52.204-13, System for Award Management Maintenance (AUG 2025) (DEVIATION 25-19): This clause requires contractors to maintain active registration in the System for Award Management (SAM) throughout contract performance and final payment. It also details requirements for updating legal business names, addresses, Unique Entity Identifiers (UEI), and Commercial and Government Entity (CAGE) codes.
• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2025) (DEVIATION 25-27): This clause prohibits contracting with inverted domestic corporations and requires notification to the Contracting Officer if a contractor becomes one during performance.
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): This clause covers various terms and conditions including inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, termination (for convenience and cause), title, warranty, limitation of liability, compliance with laws, and order of precedence.
• FAR 52.219-6, Notice of Total Small Business Set-Aside (OCT 2025) (DEVIATION 26-03): This clause states that offers are solicited only from small business concerns, and any award will be made to a small business concern.
• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014): This clause provides information on wage and fringe benefits for specific employee classes, for informational purposes only.
• FAR 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (OCT 2025) (DEVIATION 26-12): Requires compliance with the Clean Air Act regarding refrigeration equipment.
• FAR 52.223-23, Sustainable Products and Services (OCT 2025) (DEVIATION 26-12): Outlines requirements for providing sustainable products as defined by EPA and USDA standards.
• FAR 52.225-1, Buy American – Supplies (OCT 2025) (DEVIATION 26-09): Establishes a preference for domestic end products and defines terms related to domestic and foreign end products.
• FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998): Lists several FAR clauses incorporated by reference, with a link to access their full text.
• FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020): Explains how authorized deviations in clauses are indicated.
• HSAR 3052.228-70, Insurance (DEC 2003): Specifies insurance requirements for work on a Government installation.
• FAR 52.204-7, System for Award Management (AUG 2025) (DEVIATION 25-19): Requires offerors to have active SAM registration and provides details on obtaining and providing Unique Entity Identifiers (UEI), Taxpayer Identification Numbers (TIN), and Commercial and Government Entity (CAGE) codes.
• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): Details the submission requirements for offers, including solicitation number, offeror information, UEI, technical approach, and representations/certifications.
• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (AUG 2025) (DEVIATION 25-21): Outlines the evaluation factors (Technical Capability and Price) and the award process (lowest price technically acceptable).
• FAR 52.225-2, Buy American Certificate (OCT 2022): Requires offerors to certify that end products are domestic and list any foreign end products.
• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (AUG 2025) (DEVIATION 25-23): Addresses prohibitions related to covered telecommunications equipment, FASCSA orders, Sudan certification, and Iran representation and certifications.

This amendment modifies the contract by incorporating numerous updated and new FAR clauses, as well as specific solicitation provisions. These clauses cover a wide range of contractual requirements, including SAM registration, small business set-asides, Buy American provisions, security requirements, and offer submission instructions.

Offerors must ensure they are registered in SAM and provide accurate UEI, TIN, and CAGE code information. They must also adhere to the submission requirements outlined in FAR 52.212-1, including providing a technical approach and completing all required representations and certifications. The evaluation criteria in FAR 52.212-2 (lowest price technically acceptable) remain the primary method for award. Compliance with the Buy American Act and other security-related provisions is also critical.

Amendment / Modification

This amendment modifies the original solicitation (RFQ260000382 dated 04/23/2026) with the following key changes:

• Removes the requirement for the quoter to be certified and licensed to work on TRANE products.

• Reestablishes the submission deadline to May 18, 2026, at 2:00 PM Eastern Time.

• The original solicitation requirements regarding TRANE product certification and licensing have been removed.

• The proposal submission deadline has been extended to May 18, 2026, at 2:00 PM Eastern Time.

Solicitation / RFP / RFQ

This document contains contract clauses and solicitation provisions relevant to potential bidders. It outlines various Federal Acquisition Regulation (FAR) clauses that will be incorporated into the contract, covering topics such as System for Award Management (SAM) maintenance, prohibitions on contracting with inverted domestic corporations, commercial terms and conditions, small business set-asides, labor standards, sustainable products, Buy American provisions, and security requirements.

• System for Award Management (SAM) Registration: Contractors must maintain active registration in SAM throughout contract performance and update information annually. Unique Entity Identifiers (UEI) and Commercial and Government Entity (CAGE) codes must be maintained and communicated to the Contracting Officer within 30 days of any change.

• Prohibition on Inverted Domestic Corporations: Contractors must notify the Contracting Officer within five business days if they become an inverted domestic corporation or a subsidiary thereof.

• Commercial Terms and Conditions: Includes clauses on inspection/acceptance, assignment, changes, disputes, excusable delays, invoicing, payment, risk of loss, taxes, termination (for convenience and cause), title, warranty, limitation of liability, compliance with laws, and order of precedence.

• Small Business Set-Aside: FAR 52.219-6 indicates that offers are solicited only from small business concerns, and any award will be made to a small business concern.

• Labor Standards: FAR 52.222-42 provides a statement of equivalent rates for federal hires, listing wage and fringe benefits for specific employee classes (e.g., Air Condition Equipment Mechanic).

• Sustainable Products: Contractors must ensure they provide sustainable products as required by the contract, which can include recovered materials, energy-efficient products, biobased products, or safe alternatives to ozone-depleting substances.

• Buy American: FAR 52.225-1 requires a preference for domestic end products, with specific content requirements for iron and steel. Offerors must provide a Buy American Certificate.

• Security Prohibitions: Includes provisions related to covered telecommunications equipment and services, FASCSA orders, Sudan certification, and Iran representation and certifications.

• Payment: Invoices will be submitted through the Invoice Processing Platform (IPP). Payment terms are in accordance with the Prompt Payment Act.

• Offer Submission: Offers must be submitted by the specified deadline and include solicitation number, offeror information, UEI, EFT indicator, technical approach demonstrating ability to meet SOW requirements, documentation of certification for specific products (e.g., TRANE), and responses to required provisions and certifications.

• Evaluation Criteria: Quotations will be evaluated based on Technical Capability and Price. Award will be made to the lowest priced technically acceptable quote.

• Small Business Set-Aside: The solicitation is set aside for small business concerns only.

• Incorporation by Reference: Many FAR clauses are incorporated by reference and are available at https://www.acquisition.gov/far/.

• SAM Registration: Active SAM registration is required for submitting an offer and for award.

Statement of Work (SOW)

To replace the Electronic Expansion Valve (EEV) on circuit one of a Trane Chiller Model # RTAC-1704-UR0N-UAFN-N1TY1DDN, Serial# U09L05904, located at 4000 Coast Guard Blvd, Portsmouth, VA 23703.

• Task 1: Valve Removal: Isolate the chiller unit electrically using Lockout/Tagout (LOTO), recover the refrigerant charge from the affected circuit, and remove the faulty EEV and its controller.

• Task 2: Valve Installation: Furnish and install a new manufacturer-specified EEV and controller as a matched set. Evacuate the circuit to a minimum of 500 microns, perform a decay test, recharge the circuit with recovered refrigerant (topping off if needed), remove LOTO, re-energize the unit, and perform a leak check.

• Evacuate circuit to a minimum of 500 microns.

• Perform a decay test to ensure the system is leak-free.

• Document total recovered refrigerant weight and total refrigerant added.

• Perform a thorough electronic leak check.

• Period of Performance: Not to exceed 30 working days after contract award.

• Place of Performance: 4000 Coast Guard Blvd, Portsmouth, VA 23703. Custom manufacturing at contractor's facility; installation at USCG Base Portsmouth.

• Personnel: Project Manager available via telephone Mon-Fri, 0700-1530 EST, with 24-hour response for technical issues. Employees require Base Access and must comply with Government regulations, policies, and procedures.

• Site Visit: Recommended for field verification; arrangements must be made with the QAE Representative at least 3 days in advance.

• Security: Contractors without Real ID must present specific forms of identification (e.g., U.S. Department of Defense ID, RAPIDGate Credential, HSPD-12 PIV card, U.S. passport). All vehicles require a valid state license plate and safety inspection sticker.

• Hours of Operation: Generally 0700-1530 EST, Mon-Fri, but may require work outside these hours, including weekends/holidays, with prior written request and approval.

• Travel: Not a separate line item; included in overall cost for delivery and installation.

• Reporting: All written reports must be in electronic format compatible with DHS workstations.

• Property: Contractor furnishes all necessary facilities, materials, equipment, and services.

• Acceptance: QAE will inspect work and has the right to reject deficiencies. Contractor may have an opportunity to correct rejected work.

• Safety: Abide by OSHA regulations (29 CFR 1910 & 1926). Written safety programs reviewed by Base Safety Officer. Written notification required for activities potentially causing fire/explosion or impacting fire suppression systems. Lock Out/Tag Out requires coordination with facilities; not conducted by contractor. Right to stop unsafe work.

• Environmental Protection: Abide by EPA regulations (40 CFR). Written environmental management and pollution prevention programs reviewed by Environmental Protection Specialist. Written notification required for activities potentially causing permit violations. MSDS, permits, and notices of intent required. Hazardous materials disposal per federal, state, and local guidelines.

• Permits: Contractor obtains all necessary appointments, licenses, and permits.

• Workmanship: All work to be accomplished with best standard practices by experienced personnel.

• Oral Modification: No oral statements modify contract terms.

Form / Attachment / Pricing Sheet

This document is the "Employee Rights on Government Contracts" poster, which is required to be displayed by contractors performing work subject to the Service Contract Act (SCA) or the Public Contracts Act (PCA).

• Service Contract Act (SCA) & Public Contracts Act (PCA): Indicates which act applies to the establishment.
• Minimum Wages: States that rates must be no less than the federal minimum wage, and a higher rate may be required by an SCA wage determination.
• Fringe Benefits: Notes that SCA wage determinations may require fringe benefits, while PCA contracts do not.
• Overtime Pay: Requires payment of 1.5 times the basic rate for hours worked over 40 in a week, with some exceptions.
• Child Labor: Prohibits employing persons under 16 years of age on a PCA contract.
• Safety & Health: Mandates that work must be performed under sanitary, and not hazardous or dangerous, conditions.
• Enforcement: Provides contact information for the Wage and Hour Division (WHD) and the Occupational Safety and Health Administration (OSHA) for complaints or information.

Bidders should be aware of these employee rights requirements as they may impact labor costs and compliance obligations for contracts subject to the SCA or PCA. This poster outlines the minimum standards for wages, overtime, child labor, and safety that must be adhered to.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4341, Revision No. 32) for the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations in North Carolina and Virginia, specifically for counties of Currituck and Gates in North Carolina, and Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and York in Virginia.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act within the specified geographic areas. It details the minimum wage rates and required fringe benefits that must be paid to employees performing services under such a contract. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It also outlines specific notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and provides guidance on the conformance process for unlisted classifications.