USCG Southwest District Temporary Lodging
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Coast Guard (USCG) is soliciting proposals for Temporary Lodging (TL) locator and reservation services for Reserve personnel performing Inactive Duty Training (IDT) within the Southwest District. This Total Small Business Set-Aside opportunity seeks a contractor to provide compliant and secure lodging solutions. Proposals are due January 26, 2026.
Scope of Work
The selected contractor will provide temporary lodging services for individual USCG Reserve members during IDT drills. Key responsibilities include:
- Locating and reserving non-smoking, double-occupancy rooms (two separate beds) that adhere to specific segregation requirements based on officer/enlisted status, gender, and rank.
- Ensuring TL facilities meet stringent performance standards, including compliance with the Hotel and Motel Fire Safety Act of 1990, a minimum three-star Mobile Travel Guide or three AAA diamond rating, 24/7 front desk attendant, and location in areas with crime rates at or below the county/MSA average.
- Managing monthly lodging request manifests, providing confirmations within five business days, and reporting "no shows."
- Operating within GSA Per Diem rates for each unit's zip code.
- Providing multiple 24/7 points of contact for emergent issues. The service area covers the USCG Southwest District, including locations in California, Arizona, Nevada, and Utah, with facilities preferred within ten miles of the unit.
Contract Details
- Contract Type: Firm Fixed Price Solicitation.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels) with a $40,000,000 size standard.
- Period of Performance: A base period from February 1, 2026, to January 31, 2027, with four (4) one-year option periods, extending the potential contract duration through January 31, 2031.
- Maximum Quantity: Up to 1380 lodging units per year, with monthly needs potentially reaching 115 rooms.
Submission & Evaluation
- Proposals Due: January 26, 2026, at 14:00 local time.
- Submission Method: Electronic submission to roderick.c.pagador@uscg.mil and jonny.a.ochoa@uscg.mil.
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical capability and understanding will be rated as Acceptable/Unacceptable, and price will be determined by the total price in the pricing schedule. Offerors must hold prices firm for 60 calendar days.
Additional Notes
Bidders must account for various Service Contract Act Wage Determinations applicable to numerous California counties (e.g., Alameda, San Diego, San Francisco, Ventura, Sacramento areas) within the Southwest District. These documents detail minimum wage rates, fringe benefits (Health & Welfare, Paid Sick Leave, Vacation, Holidays), and Executive Order requirements, which are critical for accurate labor cost estimation. The government is tax-exempt, and individual Coast Guard members are responsible for personal charges.