USDA-ARS-CCRU Facility - Janitorial Services

Form / Attachment / Pricing Sheet

This document is a floor plan of a facility, likely for a cleaning services opportunity. It details various rooms and areas within the building, along with their approximate square footage and designations.

• Room numbers and names (e.g., "vestibule," "lobby," "research lab," "conference room," "greenhouse")
• Square footage for many rooms and areas.
• Labels for "fire pull alarm" and "fire extinguisher."

This floor plan is crucial for bidders to understand the physical layout and scope of the area requiring cleaning services. It allows for accurate estimation of cleaning effort, time, and resources needed for each designated space. Bidders should use this plan to assess the volume of work and to develop a comprehensive cleaning strategy.

Questions & Answers / Clarifications

This document provides vendor responses to questions regarding the CCRU Janitorial Services solicitation.

• Contract Type: The contract is not brand new; the current Purchase Order is 12505B24P0101.
• Facility Size: Approximately 7,500 sq ft of the 35,000 sq ft facility requires servicing.
• Floor Plans: Floor plans will be included with an upcoming Amendment 0002.
• Prevailing Wage: Refer to Attachment 2 - SCA_WD_2015-4897_Rev31.
• Service Frequency: Services are scheduled for Monday, Wednesday, and Friday, unless a federal holiday falls on one of these days.
• Labor Hours: Shift duration is expected to be as long as necessary to complete all daily tasks outlined in the SOW.
• Consumables Delivery: Materials will be provided incrementally due to limited storage space.
• GFE Floor Scrubber: The Government will maintain the provided floor scrubber and order consumables for it.
• Scope Changes: This new contract will not include servicing labs, and the cleaning scope is more in-depth than the prior contract.
• Service Hours: Services are to be performed after normal duty hours (after 5:00 PM) to avoid disturbing staff.
• Brand Names: "Equal/similar" products are acceptable for consumables, provided they meet specifications.

This Q&A clarifies several aspects of the solicitation, including the incumbent status, facility details, service schedule, and scope of work. An upcoming amendment will include floor plans. Vendors should note that periodic floor maintenance like stripping and waxing, and steam cleaning of carpets, are excluded from this contract. Services are to be performed after duty hours.

Amendment / Modification

This amendment (0002) to Solicitation 1232SA26Q0580 modifies the original solicitation by:

• Revising the language in the "Price" section of the terms and conditions.

• Incorporating Attachment 3 (Floor Plan).

• Incorporating Attachment 4 (Vendor Questions and Answers).

• "Price" section of the terms and conditions.

• Attachment 3 (Floor Plan) - Added.

• Attachment 4 (Vendor Questions and Answers) - Added.

• All other terms and conditions remain the same.

• The period of performance is now 06/10/2026 to 06/09/2027.

• Bidders should ensure their proposals reflect these changes, particularly regarding pricing and any new attachments.

Amendment / Modification

This document is Amendment 0001 to Solicitation 1232SA26Q0580. The primary change is to revise the Site Visit language within the Terms and Conditions.

• Site Visit language in the Terms and Conditions.

• The period of performance is listed as 06/10/2026 to 06/09/2027.

• The Agricultural Research Service (ARS) is a tax-exempt agency.

• All other terms and conditions remain the same.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for on-site custodial services at the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Cereal Crops Research Unit (CCRU) in Madison, WI.

• Provide trained personnel for custodial services on Mondays, Wednesdays, and Fridays, excluding federal holidays.

• Services include dusting, vacuuming, sweeping/mopping floors, and emptying trash/recycling bins in various areas.

• Specific tasks are detailed for:

  • Lobby Reception Area
  • Restrooms (3)
  • Break Room
  • Offices (15)
  • Library and Conference Room
  • Hallways

• Laboratories are excluded from cleaning, with trash receptacles to be placed outside for emptying.

• Tasks are to be performed weekly on specified days.

• Consumables such as paper towels, toilet paper, trash bags, facial tissue, foaming hand wash, and hand sanitizing wipes are to be supplied by the vendor based on estimated usage.

• Place of Performance: Within the confines of the CCRU facility in Madison, WI.

• Period of Performance: Estimated to be Base Year (June 10, 2026 - June 9, 2027) plus four Option Years (through June 9, 2031).

• Contractor is responsible for personnel supervision and coordination.

• Incoming personnel must notify the building administrator/manager of arrival and departure, especially if working at night.

• Government-furnished equipment includes a floor scrubber.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Cereal Crops Research Unit (CCRU) in Madison, WI. The contractor will be responsible for supplying personnel, supervision, and coordination for on-site janitorial cleaning services.

• Janitorial Services (Product/Service Code: S201)

• Services include housekeeping and custodial janitorial tasks.

• A mandatory site visit is scheduled for May 14, 2026, at 10:00 am local time (CST). Coordination for the site visit is required by May 13, 2026.

• Anticipated Award Type: Single firm-fixed price purchase order.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods.

• Total contract duration not to exceed five (5) years and six (6) months.

• Base Year Period of Performance: 06/10/2026 to 06/09/2027.

• Option Year One: 06/10/2027 to 06/09/2028.

• Option Year Two: 06/10/2028 to 06/09/2029.

• Option Year Three: 06/10/2029 to 06/09/2030.

• Option Year Four: 06/10/2030 to 06/09/2031.

• Optional Six Month Extension: 06/10/2031 to 12/10/2031.

• Offer Due Date: May 20, 2026, at 1500 ET.

• Questions Due Date: May 15, 2026, at 2:00 PM Eastern Time, submitted via email to jacob.toft@usda.gov.

• Offerors must hold prices firm for 90 calendar days from the offer due date.

• Evaluation Criteria: Lowest price technically acceptable. Award will be made to the offeror representing the best value to the Government.

• Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance: Evaluated using a rating system (Acceptable, Neutral, Unacceptable).

• Pricing: Must include pricing for the base period and all option periods as requested in the "Price Document Solicitation 1232SA26Q0580" spreadsheet.

• NAICS Code: 561720 (Janitorial Services).

• Size Standard: $22 Million.

• Set Aside: 100.00% for Small Business.

• The solicitation incorporates FAR clauses and provisions by reference. Full text is available upon request or electronically.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

• The USDA is a tax-exempt agency.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4897, Revision 31) for the Service Contract Act, applicable to Wisconsin Counties of Columbia, Dane, Green, and Iowa. It outlines the minimum wage rates and fringe benefits required for various occupations when performing contract work in these locations.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, Mechanics, Protective Service, etc.).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), and details applicable health and welfare benefits, vacation, and holiday provisions.
• Provides information on the conformance process for unlisted classifications.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all service employees who will perform work under the contract in the specified counties. Failure to comply can result in violations of the Service Contract Act.