USDA-Forest Service- Janitorial Services_Sam Houston Ranger District on the Sam Houston National Forest- TX

Solicitation / RFP / RFQ

This document is a solicitation for Janitorial Services for the Sam Houston National Forest, specifically for the Ranger District Office and the Fire Shop. The services are to be provided in New Waverly, Texas.

• Janitorial services for two locations: Sam Houston Ranger District Office and Sam Houston Fire Shop.

• The services are required for a period of one year.

• Period of Performance: October 1, 2026, to September 30, 2027.

• The contract type is not explicitly stated, but it is for commercial items.

• Offer Due Date: June 19, 2026, at 10:00 AM Eastern Time.

• Bidders are instructed to review all solicitation documents and attachments for critical requirements.

• The solicitation is marked as "UNRESTRICTED" and does not indicate a specific set-aside.

• The North American Industry Classification Standard (NAICS) code is 561720 with a size standard of $22 million.

• The solicitation number is 12444026Q0095.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for Janitorial Services for the Sam Houston Ranger District on the Sam Houston National Forest. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is for commercial items prepared in accordance with FAR Part 12.

• Janitorial services are to be performed during business hours (8:30 AM - 4:30 PM, Mon-Fri, excluding federal holidays).

• Vacuuming services must be performed during one of two one-hour time frames (8:00 AM - 9:00 AM or 2:00 PM - 3:00 PM, Mon-Fri) to minimize disruption.

• Specific details regarding the scope of work are provided in Attachment 2, Statement of Work (SOW).

• Contract Type: Fixed-firm-price Purchase Order.

• Period of Performance: October 1, 2026 – September 30, 2027.

• Award: The government intends to make one award.

• Evaluation Criteria: Award will be made to the offeror representing the Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability: Evaluated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance: Evaluated as "Acceptable," "Neutral," or "Unacceptable" based on prior contract performance.

• Pricing: Quotations will be evaluated for fairness and reasonableness per FAR 12.204. The potential exercise of the option under FAR 52.217-8 (six-month extension) will be considered in the evaluation.

• Offerors must provide minimum information including Exhibit A (Previous Experience), a synopsis of Technical Capability, and details on personnel, equipment, and subcontracting plans.

• Offerors must hold prices firm for 90 calendar days from the receipt of offers.

• This acquisition is set-aside for small business concerns (Total Small Business Set-Aside).

• Applicable North American Industry Classification Standard (NAICS) Code: 561720.

• Small business size standard: $22 million.

• All responsible sources may submit a quotation.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Key attachments include WD-TX, SOW, Schedule of Items, and Exhibit A: Performance Relevancy Questionnaire.

• Questions are due no later than June 18, 2026, at 12:00 PM Eastern Time. Submit via email to stacey.phillips@usda.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial services for the Sam Houston Ranger District, encompassing two primary locations: the District Office (DO) and the Fire Shop (FS).

• Service Locations:

  • Location 1: Sam Houston Ranger District Office (DO), 394 FM 1375, New Waverly, TX 77358 (approx. 8,000 sq ft).
  • Location 2: Sam Houston Fire Shop (FS), same address (approx. 1,200 sq ft).

• Service Hours: Monday-Friday, 8:30 AM - 4:30 PM, excluding federal holidays. Vacuuming services are to be performed between 8:00 AM - 9:00 AM or 2:00 PM - 3:00 PM.

• Tasks: The SOW details specific cleaning tasks for each location, categorized by line-items, including:

  • Restroom cleaning and restocking.
  • Surface cleaning and disinfection (reception areas, offices, equipment).
  • Floor maintenance (sweeping, mopping, vacuuming carpets, spot cleaning).
  • Trash removal and liner replacement.
  • Window cleaning (annual service for DO).
  • Carpet shampooing and spot treatment (annual service for DO).
  • Cleaning of kitchen areas and break rooms.

• Frequency: Most services are performed 8 times per month (every 3-5 days), with specific annual services for carpet and window cleaning in October.

• The contractor must maintain a satisfactory facility condition and a clean, neat, and professional appearance.

• Performance thresholds are detailed in Section 2.0, limiting periodic inspection defects and validated customer complaints per month for various service categories (Basic Cleaning, Restroom Cleaning, Lunchroom Cleaning, Periodic Cleaning).

• A Contractor Quality Control Plan (QCP) is required, detailing procedures for identifying, preventing, and correcting defective services.

• Government quality assurance will involve at least two monthly inspections by the COR.

• The SOW specifies the locations as detailed above.

• The period of performance is not explicitly stated in this excerpt but is implied to be ongoing based on the mention of contract modifications and option year renewals.

• Contractor Requirements: Furnish all labor, transportation, permits, insurance, and supervision. Use of bio-based materials is encouraged. Compliance with OSHA standards is mandatory.

• Government-Furnished Property: The government will provide brooms, brushes, vacuums, mops, buckets, paper towels, hand soap, toilet paper, and trash bags.

• Security: The contractor is responsible for building security when in possession of keys. Keys must be returned to the COR prior to final payment.

• Invoicing: Monthly invoices submitted to IPP.gov, including service dates and line-items.

• Emergency Plan: Contractor must develop and submit an Emergency Plan (CEP) and familiarize personnel with the government's Occupant Emergency Plan (OEP).

Forms / Attachments / Pricing Sheets

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists prevailing wage rates and fringe benefits for various occupations in specific geographic areas, as required by the Service Contract Act.

• Geographic Area: Texas Counties of Grimes, Madison, Walker and Washington.
• Occupational Listings: Includes a comprehensive list of job titles, their corresponding occupational codes, and the required hourly wage rate.
• Fringe Benefits: States that "Fringe Benefits Required Follow the Occupational Listing," implying specific benefits are tied to each occupation, though not detailed in this excerpt.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining specific requirements and benefits for federal contractors.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for any bidder responding to a federal contract that falls under the Service Contract Act within the specified Texas counties. It establishes the minimum wage and benefit rates that must be paid to employees performing work on the contract, directly impacting labor costs and proposal pricing. Bidders must ensure their proposed wages meet or exceed these determined rates.

Solicitation / RFP / RFQ

This document outlines a solicitation for Janitorial Services at the Sam Houston Ranger District on the Sam Houston National Forest. The services are required for two distinct locations: the Sam Houston District Office (DO) and the Sam Houston Fire Shop (FS).

Services are broken down by location and line item, with specific tasks detailed for each.

Location 1: Sam Houston District Office (DO)

• Approximately 8,000 Square Feet.
• Line-Items 0001-0004 (8 Services per month each): Includes cleaning and disinfecting restrooms (sinks, countertops, toilets, mirrors, partitions), restocking supplies, cleaning reception areas, dusting blinds and high areas, disinfecting high-contact surfaces, spot cleaning, cleaning drinking fountains, maintaining floors (tile, linoleum, carpet vacuuming), and trash removal.
• Line-Item 0005 (1 Service per year, October): Includes cleaning all windows, carpet vacuuming, spot treating, shampooing/steam cleaning carpets, and applying a soil repellant. Requires contractor notification to COR two weeks prior to scheduling.

Location 2: Sam Houston Fire Shop (FS)

• Approximately 1,200 Square Feet.

• Line-Items 0006-0008 (8 Services per month each): Includes cleaning and disinfecting restrooms (sinks, countertops, toilets, mirrors, showers), restocking supplies, cleaning gym areas (equipment, surfaces), maintaining floors (tile, linoleum, carpet vacuuming), and trash removal.

• Line-Item 0009 (1 Service per year, October): Includes cleaning all windows.

• The document details line items and quantities but does not explicitly state contract type, period of performance, or estimated value.

• This document appears to be a pricing sheet or a detailed breakdown of services rather than a full solicitation with submission instructions or evaluation criteria.

• No specific eligibility or set-aside information is provided in this document.

• The document includes placeholders for unit prices and total prices for each line item and location, indicating it serves as a basis for pricing proposals.

Form / Attachment / Pricing Sheet

This document is Exhibit A, a Performance Relevancy Questionnaire. It is designed to gather information from potential offerors regarding their past and current projects, contractual commitments, and specialized experience to assess their capability and relevancy to the solicitation.

• Contractor Information: Requires the contractor's name, address, and telephone number.
• Past/Current Projects: A section to list up to five projects completed within the last three years that are similar in scope to the solicitation. Information required includes Contract Amount, Type of Project, Date Completed, and Contact Person for Project Information.
• Concurrent Contractual Commitments: A section to list ongoing contractual commitments, including Contract Number, Dollar Amount of Project, Name/Address/Phone of Business/Govt. Agency, Awarded Units, Percentage Completed, and Date Contract Completed.
• Performance History: Questions regarding failure to complete work and work completed under a performance bond, with a request for location and reason if applicable.
• Specialized Experience: Instructions to address specific elements of work performed, subcontractors used, technical areas relevant to the solicitation, and points of contact for previous projects on a separate sheet.
• Certification: A statement to be signed by an official, certifying the accuracy of the provided information.

Bidders must complete this questionnaire to demonstrate their experience and capability relevant to the solicitation. The information provided will be used by the government to evaluate the offeror's past performance and technical qualifications. Failure to provide complete and accurate information may impact the evaluation of the proposal.