Z--USGS FLAGPOLE LIGHTING INSTALLATION

Amendment / Modification

This amendment to Solicitation 140G0126R0006, Amendment 0001, provides the following:

• Answers to vendor questions, provided in an attachment labeled "Q&A 140G0126R0006".

• An amendment to Attachment A, labeled "Instructions to Offerors Amend 0001".

• An extension of the proposal submission deadline.

• Attachment A (Instructions to Offerors)

• Proposal submission deadline

Proposal packages are now due via email to lwilliams@usgs.gov no later than 9:00 AM EST on Tuesday, March 17, 2026. All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides answers to questions regarding Solicitation 140G0126R0006 for USGS Flagpole Lighting Installation.

• Circuit Tapping Location: Tapping off the existing circuit outside the LB is correct. The conduit should enter below grade, and the tap should be made in the air intake vault. The penetration must be properly sealed, and a Nema 4 box is required.
• Engineering Requirements: Electricians are expected to confirm that the circuit and power panel are not overloaded. Additional engineering guidance will be provided if needed beyond this assessment.
• Power Shutdown: Power can be turned off during the day to tap off the circuit. The circuit must be shut down prior to any work for safety reasons.

These clarifications provide specific details on installation procedures, electrical assessments, and safety requirements, which may impact how bidders plan and execute the work.

Amendment / Modification

This document, "Attachment A - Instructions to Offerors," is an amendment (Amend 0001) to Solicitation 140G0126R0006 for the USGS Flagpole Lighting Installation.

• The document provides instructions for offerors, including details on the proposal package requirements, site visit information, question submission, and proposal due dates.

• It lists several attachments relevant to the solicitation, including the Statement of Work, Contract Clauses, Nondisclosure Agreement, Price Schedule Certification, Release of Claims, DOL Wage Rate Determination, Site Visit Security Document, Payrolls, Flagpole Lights DID, and Q&A.

• Site Visit: Wednesday, March 11, 2026, at 10:00 am Eastern Time at the USGS National Center in Reston, VA. Confirmation email with specific details (Company Name, Attendees, Names, Security Document, Business License) is required.

• Questions Due: Thursday, March 12, 2026, by 9:00 am EST via email to lwilliams@usgs.gov.

• Proposals Due: Tuesday, March 17, 2026, by 9:00 am EST via email to lwilliams@usgs.gov.

• The solicitation is a Request for Proposal (RFP) set aside for small business concerns.

• Award will be based on Lowest Price Technically Acceptable (LPTA).

• Magnitude of Magnitude is less than $25,000.

• Offerors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

Solicitation / RFP / RFQ

This is a Request for Proposal (RFP) for the installation of exterior flagpole lighting at the USGS National Center in Reston, VA. This procurement is a Total Small Business Set-Aside.

• Installation of exterior flagpole lighting.

• Product/Service Code: Z1AA

• Product/Service Description: MAINTENANCE OF OFFICE BUILDINGS

• Contract Type: Firm-Fixed Price

• Period of Performance: Anticipated to be from 03/23/2026 to 04/22/2026 (30 days after Notice to Proceed).

• Magnitude: Less than $25,000.

• Proposals are due via email to lwilliams@usgs.gov no later than 9:00 AM EST, Monday, March 16, 2026.

• Site Visit: Wednesday, March 11, 2026, at 10:00 AM Eastern Time at the USGS National Center.

• Vendors interested in the site visit must send a confirmation email to lwilliams@usgs.gov.

• Questions are due via email to lwilliams@usgs.gov no later than 9:00 AM EST, Thursday, March 12, 2026.

• Total Small Business Set-Aside.

• Offerors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

• Performance and payment bonds are not required.

• The solicitation includes a Statement of Work, Instructions to Vendors, DOL Wage Determination, Applicable Clauses, and Attachments.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Document Security – Notice to Prospective Bidders/Offerors/Quoters," outlines the security requirements for handling Sensitive But Unclassified (SBU) building information provided as part of this solicitation. It details the procedures and identification required for authorized users to access and disseminate this information.

• Authorized Users: Defines "need-to-know" criteria for dissemination, including individuals or firms necessary for the conduct of business with GSA (e.g., architects, engineers, contractors, subcontractors, suppliers).
• Identification Requirements: Specifies the valid identification needed for non-Government users to receive SBU building information. This includes:
  • A valid business license or equivalent documentation.
  • Verification of a Valid DUNS Number.
  • A valid IRS Tax ID Number.
  • A valid picture state driver's license for individuals picking up documents, with phone verification of authorization.
• Document Handling: Outlines requirements for limiting dissemination, retaining, and destroying SBU documents. Destruction methods include burning, shredding, physical destruction of media, and permanent erasure from electronic storage.
• Agreement: Requires recipients to agree to abide by these security protocols and to make reasonable efforts to destroy or render useless all SBU information received if not awarded the contract.
• Required Information for Return: Bidders must fill out and return this document with a copy of their business license, company name, representative name, signature, title, date, UEI Number, and IRS Tax ID Number.

This attachment is critical for any bidder intending to access or receive SBU building information related to the Storm Water Retention Pond Rehabilitation opportunity. Bidders must understand and comply with these security protocols and provide the specified identification and documentation to be eligible to receive sensitive information. Failure to comply may affect their ability to participate fully in the solicitation process.

Form / Attachment / Pricing Sheet

This document is Attachment B, a "Release of Claims" form. It is required to be furnished by the contractor to the United States prior to final payment after the completion of all work under a contract for Construction Services.

• Fields for Contract Number and Date.
• A statement of release, discharging the United States from all claims related to the contract, except for any specified exceptions.
• Signature block for the contractor, with options for Corporation, Partnership, Joint Venture, or Individual.
• A section to be completed only if the contractor is a corporation, requiring certification from an authorized officer.
• A space for the corporate seal.
• Form number DI-137 (Rev. 8/96).

Bidders should be aware that this form will likely be required as part of the close-out process for any awarded contract. It signifies the contractor's agreement that all claims have been settled upon receipt of final payment.

Solicitation / RFP / RFQ

This document provides instructions to offerors for the USGS Flagpole Lighting Installation, a Discounted Open Market Firm-Fixed Price procurement. The estimated magnitude of the contract is less than $25,000.

Offerors must submit a thorough proposal package demonstrating how they meet all requirements outlined in the Statement of Work. Specific required information includes:

• Breakdown of the total firm-fixed price

• Business Size Classification

• Unique Entity ID (UEI) Number

• Contract Type: Firm-Fixed Price

• Award Basis: Lowest Price Technically Acceptable (LPTA)

• Site Visit: Wednesday, March 11, 2026, at 10:00 AM Eastern Time at the USGS National Center, Reston, VA. Vendors must email Leah Williams (lwilliams@usgs.gov) to confirm attendance, including company name, attendee names, completed security document, and business license copy.

• Questions Deadline: Thursday, March 12, 2026, by 9:00 AM EST via email to lwilliams@usgs.gov, referencing Solicitation number 140G0126R0006.

• Proposal Submission Deadline: Monday, March 16, 2026, by 9:00 AM EST via email to lwilliams@usgs.gov, referencing Solicitation number 140G0126R0006.

• This RFP is set aside for small business concerns. Only quotes from small business concerns will be accepted.

• Vendors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

• The RFP package includes the Statement of Work, Instructions to Offerors, DOL Wage Determination, Applicable Clauses, and Attachments A-H.

• A list of attachments is provided, including Contract Clauses, Nondisclosure Agreement, Price Schedule Certification, Release of Claims, DOL Wage Rate Determination, Site Visit Security Document, Payrolls, Statement of Work, and Flagpole Lights DID.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Contract Clauses," lists numerous clauses that are incorporated by reference into the contract for the USGS Flagpole Lighting Installation. It serves as a comprehensive reference for the legal and regulatory requirements that will govern the contract.

• The document is a compilation of Federal Acquisition Regulation (FAR) clauses and agency-specific clauses.

• Each entry includes the clause number, title, and the date it was last updated or published.

• It provides a link to access the full text of FAR clauses electronically (http://www.acquisition.gov/far/).

• Key clauses cover a wide range of topics including definitions, ethics, labor standards, reporting requirements, small business concerns, equal opportunity, buy American provisions, and insurance.

• Bidders must review these clauses to understand their contractual obligations and responsibilities if awarded the contract.

• Specific attention should be paid to clauses related to labor standards, small business utilization, equal opportunity, and the Buy American Act, as these often have direct implications for how a contractor operates and fulfills contract requirements.

• Understanding these clauses is crucial for accurately estimating costs, developing compliant proposals, and ensuring successful contract performance.

Form / Attachment / Pricing Sheet

This document is a Contractor Employee Non-Disclosure Agreement (Attachment C). It outlines the terms and conditions under which an employee may access and handle sensitive Government procurement information and proprietary business information.

• Defines "procurement sensitive information" and "proprietary business information."
• Requires employees to use such information only for official purposes related to the contract.
• Prohibits disclosure to individuals without a "need to know" or to unauthorized persons.
• States that "inside information" shall not be used for private gain.
• Requires employees to take precautions to prevent unauthorized disclosure.
• Includes signature, printed name, and date fields for acknowledgment.

This form must be completed by individuals who will be working on the contract and will have access to sensitive information. It is a mandatory requirement for personnel involved in the performance of the contract, ensuring compliance with confidentiality and security protocols.

Form / Attachment / Pricing Sheet

This document is a "CERTIFICATION FOR PAYMENT" form that must be submitted with all invoices. It requires the prime contractor to certify certain conditions related to payments made and requested under the contract.

• Certification that requested amounts are for performance in accordance with contract specifications, terms, and conditions.
• Certification that payments to subcontractors and suppliers have been made from previous payments received under the contract, and that timely payments will continue to be made.
• Certification that the current payment request does not include amounts the prime contractor intends to withhold or retain from a subcontractor or supplier.
• Fields for Signature, Name, Title, Company Name, Date, and Purchase Order No.

Bidders responding to opportunities requiring this form must be aware of its content and be prepared to provide the necessary certifications when submitting invoices for payment. This form ensures compliance with payment terms and conditions related to subcontractors and suppliers.

Statement of Work (SOW)

To install exterior LED floodlighting for a 60-foot flagpole at a federal facility.

• Furnish all labor, materials, equipment, and supervision for the installation.

• Install four (4) ground-mounted LED floodlight fixtures (40-60W each, 4000-6000 initial lumens, 3000-4000K, narrow beam).

• Mount fixtures on concrete pads, piers, or approved ground bases, equally spaced around the flagpole base.

• Provide and install underground raceways, conductors, boxes, fittings, and hardware to connect to the existing dusk-to-dawn lighting control system.

• Trench approximately 70 linear feet for underground work, adhering to NEC and coordinating utility locates.

• Restore all disturbed surfaces to their original or better condition.

• Test circuits, verify operation with the existing control system, and perform nighttime aiming adjustments.

• Luminaires must be UL or ETL listed for wet locations, outdoor-rated, and include a minimum 5-year manufacturer's warranty.

• All work must comply with the National Electrical Code (NFPA 70) and applicable federal, state, and local codes.

• Not explicitly stated, but implies a single federal facility location.

• Contractor must field-verify power source, circuit capacity, and control panel location.

• Coordinate all work with the Government's Contracting Officer's Representative (COR).

• Submittals required include product data for fixtures, a layout sketch, and as-built markups.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division Form WH-347, "PAYROLL." It is an optional form for contractors and subcontractors to use for tracking payroll information, particularly for federally financed or assisted construction contracts. It is used to comply with the Copeland Act, which requires weekly statements of wages paid to employees.

• Contractor/Subcontractor Name and Address
• Payroll Number and Week Ending Date
• Worker Identification (Name, SSN last four digits)
• Work Classification
• Hours Worked Daily and Total Hours
• Rate of Pay
• Gross Amount Earned
• Deductions (FICA, Withholding Tax, Other)
• Net Wages Paid
• Statement of Compliance regarding wages paid, deductions, and fringe benefits.

Bidders on federal construction contracts may be required to use this form or a similar format to report payroll information. Understanding this form is crucial for ensuring compliance with wage and hour laws, including Davis-Bacon prevailing wage rates and fringe benefit requirements. It helps bidders understand the reporting obligations associated with such contracts.

Form / Attachment / Pricing Sheet

This document provides site plans and details related to a flag pole and its lighting. It includes a partial site plan showing the location of the flag pole and associated V-lot, and a detailed plan of the flag pole itself with lighting arrangements.

• Partial Site Plan: Illustrates the general area, including the flag pole's position relative to other site features and a "V LOT".
• Flag Pole Plan: Details the flag pole, its dimensions, and the arrangement of its lights.
• Keynotes: Lists specific items such as the 60' flag pole, flag pole lights, and circuits for these lights.
• Scales: Provides scales for both the site plan and the flag pole detail.

This document is crucial for bidders to understand the physical location and specifications of the flag pole and its lighting system. It provides essential visual and descriptive information for any work related to the flag pole, its installation, maintenance, or associated electrical work.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Fairfax County, Virginia. It specifies prevailing wage rates and fringe benefits for various labor categories.

• General Decision Number: VA20260178, effective 01/16/2026.
• Superseded Decision Number: VA20250178.
• Applicability: Building construction projects in Fairfax County, Virginia, excluding single-family homes or apartments up to and including 4 stories.
• Labor Categories & Rates: Lists specific trades (e.g., Asbestos Worker, Firestopper, Boilermaker, Electrician, Plumber, Painter, etc.) with their corresponding hourly wage rates and fringe benefits.
• Paid Holidays: Details the holidays for which paid leave is provided, contingent on the employee working the regular workday before and after the holiday.
• Executive Orders: Includes notes on Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (minimum wage for federal contractors).
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must use this document to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the construction project. This information is crucial for accurate cost estimation and ensuring compliance with federal labor laws when preparing proposals or bids.