UTVs for Field Training Operations

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying specific requirements and administrative details.

• NAICS Code Change: The NAICS code was changed to 336999 (Manufacturer) as mandated by the Small Business Administration (SBA) per 13 CFR 121.406, which governs the nonmanufacturer rule for supply acquisitions. Wholesale and Retail Trade NAICS codes are not to be used for government supply acquisitions.
• UTV Equipment: UTVs are required to have a windshield and a roof, as confirmed by AFROTC. The Solicitation Offering Record (SOR) has been amended to reflect this.
• Transmission Type: UTVs equipped with a CVT (automatic) transmission that includes high and low range, forward, neutral, and reverse are acceptable. Manual transmissions with a traditional geared system are not desired.
• Seating Capacity: UTVs with a seating capacity of 6 are acceptable, even though the requirement listed a capacity of 4.

This Q&A clarifies key equipment specifications (windshield, roof, transmission, seating capacity) and the rationale behind the NAICS code. Bidders should ensure their proposed UTVs meet these clarified requirements. The amendment regarding the windshield and roof should be reviewed.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) from the Air Force Reserve Officer Training Corps (AFROTC) at Maxwell AFB, AL, for four (4) Utility Task Vehicles (UTVs) to support field training operations. These vehicles are needed for personnel, equipment, and supply transportation across varied and rugged terrain. This is an "Open Market" solicitation; GSA or GWAC quotes will not be considered. All products must be new.

• Four (4) All-Terrain Utility Vehicles (UTVs) as per the attached Statement of Requirement (SOR).

• Vehicles must be new; used or refurbished items will not be accepted.

• Contract Type: Firm Fixed Price.

• Required Delivery Date: May 15, 2026.

• Quotes must be submitted in writing via email to the Contracting Specialist and Contracting Officers listed in the notice.

• All inquiries and responses must be received by Monday, April 20, 2026, at 01:00 PM CDT.

• Award will be made to the lowest priced offeror meeting minimum criteria.

• Evaluation factors include Manufacturer Specifications and Required Delivery Date.

• For evaluation purposes, assume an award date of April 24, 2026. Delivery must be 38 days or less after award to meet the need date of June 1, 2026.

• This requirement is a 100% Small Business Set-Aside.

• Contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at the time of quotation submission.

• Offerors must confirm country of origin and submit DFARS 252.225-7000 certification if applicable.

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Offerors must submit a dated quote with unit and extended prices, manufacturer specifications, a delivery schedule, and representations/certifications.

• Offeror agrees to hold prices firm for 30 calendar days.

• Attachments include Amended SOR, SOR, Clauses and Provisions, and Q&A with Responses.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure four (4) All-Terrain Utility Vehicles (UTVs) to support HQ AFROTC's annual Field Training Course for approximately 2200 cadets. These vehicles will be used for transporting personnel, equipment, and supplies in simulated austere environments.

• Provide four (4) All-Terrain Utility Vehicles (UTVs).

• Vehicles will be used for transport of personnel, equipment, and supplies.

• Engine: 4-stroke, 2-cylinder or similar, 850cc-1000cc displacement.

• Torque: 34.7 lb-ft @ 2500 rpm or greater.

• Transmission: Shifter or electronic shift with high/low range, forward, neutral, reverse; selectable 4-wheel drive with dual-mode rear differential lock or electronic 4WD selector.

• Alternator Output: 23 amp or greater.

• Suspension: Independent front, Straight/Semi-independent/independent rear.

• Steering: Electric power assisted rack-and-pinion (EPS) or similar.

• Brakes: 4-wheel hydraulic drums or disc brakes (front and rear).

• Ground Clearance: 7.1 inches or greater.

• Fuel Capacity: 5 gallons.

• Turning Radius: 20 feet or less.

• Seating Capacity: 4.

• Towing Capacity: 1200 lb or greater.

• Instruments: Must include a street legal kit (blinkers, horn, reverse light).

• Other: Must have a roof and a windshield.

• Not explicitly stated, but implied to be for the annual Field Training Course.

• Vehicles must meet or exceed all listed technical specifications.

• Operation in simulated austere environments on Maxwell AFB and Vigilant Warrior.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying key aspects of the procurement.

• NAICS Code Change: The NAICS code was changed to a manufacturing code (336999) as mandated by the Small Business Administration (SBA) per 13 CFR 121.406. This regulation governs how small businesses qualify for contracts involving manufactured products or supply items, particularly concerning the nonmanufacturer rule. Wholesale and Retail Trade NAICS codes are not to be used for government acquisitions of supplies; the applicable manufacturing NAICS code should be used instead.
• UTV Requirements: The UTVs must include a windshield and a roof, as confirmed by the AFROTC. The Solicitation Offering Record (SOR) has been amended to reflect this requirement.

Vendors should note the clarification on the NAICS code and the specific requirement for windshields and roofs on the UTVs. The SOR has been amended to incorporate the UTV requirement.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for four (4) Utility Task Vehicles (UTVs) required by the Air Force Reserve Officer Training Corps (AFROTC) at Maxwell AFB, AL. These vehicles are needed to support field training operations, specifically for the transportation of personnel, equipment, and supplies across varied and rugged terrain.

• CLIN 0001: Four (4) Utility Terrain Vehicles (UTVs) in accordance with the attached Statement of Requirement (SOR).

• All products must be new; used or refurbished items will not be accepted.

• Delivery required by May 15, 2026.

• Award will be made as a Firm Fixed Price contract.

• NAICS Code: 336999; Size Standard: 1000 Employees.

• Offerors must hold prices firm for 30 calendar days from the date specified for receipt of offers.

• Quotes must be submitted in writing via email to A1C Gabriel Colón Saldaña (gabriel.colon_saldana@us.af.mil) and Jeremy Kersey (jeremy.kersey.1@us.af.mil).

• All inquiries and responses must be received by Friday, April 17, 2026, at 01:00 PM CDT.

• Award will be made to the lowest priced offeror that meets minimum criteria.

• Evaluation criteria include manufacturer specifications (demonstrating capability) and adherence to the required delivery date.

• For evaluation purposes, assume an award date of April 21, 2026. Delivery must be 23 days or less after award to meet the May 15, 2026 need date.

• This requirement is a 100% Small Business Set-Aside.

• Only "Open Market" quotes will be considered; GSA or GWAC quotes will not be accepted.

• Contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at the time of quotation submission.

• This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Offerors must submit manufacturer specifications, a delivery schedule, and Representations and Certifications (including country of origin and Buy American certificate if applicable).

• Interested parties should include discount terms, tax identification number, CAGE code, and DUNS.

• Attachments referenced: Statement of Requirement (SOR), Clauses and Provisions.

Statement of Requirement

HQ AFROTC requires four (4) All-Terrain Utility Vehicles to support field operations during their annual Field Training Course for approximately 2200 cadets. The vehicles will be used to transport personnel, equipment, and supplies in simulated austere environments.

Procurement of four (4) All-Terrain Utility Vehicles meeting specific technical requirements.

• Engine: 4-stroke, 2-cylinder or similar, 850cc-1000cc displacement.
• Transmission: Shifter or electronic shift with high and low range, forward, neutral, and reverse.
• Drive: Shaft, selectable 4-wheel drive with dual-mode rear differential, 2WD/4WD rear differential lock or electronic 4WD selector.
• Alternator Output: 23 amp or greater.
• Suspension: Independent front, Straight, Semi-independent, or independent (preferred) rear.
• Steering: Electric power assisted rack-and-pinion (EPS) or similar.
• Brakes: 4-wheel hydraulic drums or disc brakes (front and rear).
• Ground Clearance: 7.1 inches or greater.
• Fuel Capacity: 5 gallons.
• Turning Radius: 20 feet or less.
• Seating Capacity: 4.
• Towing Capacity: 1200 lb or greater.
• Instruments: Street legal kit including blinkers, horn, and reverse light.

Not specified in this document, but for HQ AFROTC's annual Field Training Course.

Vehicles must be suitable for simulated austere environments.

Forms / Attachments / Pricing Sheets

This document lists clauses that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract. The document also includes the full text of one clause (252.204-7017) for clarity.

• A table listing various FAR and DFARS clauses with their clause number, alternate/deviation number, year/modification, and section.
• Full text of FAR clause 252.204-7017, "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."
• Full text of FAR clause 252.232-7006, "Wide Area WorkFlow Payment Instructions."
• Full text of FAR clause 52.225-4, "Buy American-Free Trade Agreements-Israeli Trade Act Certificate."

Bidders must review these clauses to understand their obligations and requirements. Specifically, the full text clauses provided highlight areas such as:

• Representation requirements regarding covered defense telecommunications equipment or services.
• Instructions for electronic invoicing and payment through Wide Area WorkFlow (WAWF).
• Certification requirements related to the Buy American Act and Free Trade Agreements.

Understanding and complying with these clauses is crucial for preparing a compliant offer and for fulfilling contract requirements if awarded.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for four (4) Utility Task Vehicles (UTVs) for the Air Force Reserve Officer Training Corps (AFROTC) at Maxwell AFB, AL. These vehicles are needed to support field training operations, including the transportation of personnel, equipment, and supplies across varied and rugged terrain. This announcement is the sole solicitation; no written solicitation will be issued.

• Quantity: 4 UTVs

• Condition: Must be new (no used or refurbished items accepted).

• Compliance: Must meet requirements outlined in the attached Statement of Requirement (SOR).

• Delivery: Required by May 15, 2026, to 1487 Alabama 6, Montgomery, AL 36108.

• Contract Type: Firm Fixed Price.

• Award Date Assumption: For evaluation purposes, an award date of April 21, 2026, is assumed. Delivery must be within 23 days of award to meet the May 15, 2026, deadline.

• Submission Method: Written quotes via email to A1C Gabriel Colón Saldaña (gabriel.colon_saldana@us.af.mil) and Jeremy Kersey (jeremy.kersey.1@us.af.mil).

• Deadline: Friday, April 17, 2026, at 1:00 PM CDT.

• Evaluation Criteria: Award will be made to the lowest-priced offeror meeting minimum criteria. Quotes will be rated Acceptable or Unacceptable.

• Key Evaluation Factors:

  • Manufacturer Specifications: Must demonstrate capability to meet SOR requirements.
  • Delivery Date: Must meet the required delivery date of May 15, 2026 (within 23 days of assumed award).

• Price Reasonableness: Will be evaluated per FAR 12.204(a).

• Set-Aside: 100% Small Business Set-Aside.

• Registration: Contractors MUST be registered and ACTIVE in the DoD Systems for Award Management (SAM) database at the time of quotation submission. Unregistered contractors will not be evaluated.

• Open Market Only: General Services Administration (GSA) or other GWAC quotes will NOT be considered.

• Offerors must hold prices firm for 30 calendar days from the receipt date.

• Manufacturer specifications and a delivery schedule are required in the quote package.

• Representations and Certifications (e.g., DFARS 252.225-7000) may be required if offering non-domestic end products.

• Interested parties should include discount terms, tax ID, CAGE code, and DUNS.

• Attachments referenced: Statement of Requirement (SOR), Clauses and Provisions.