UTV/Snow Machine Repair

Amendment / Modification

This amendment publishes questions and answers related to the solicitation:

• Q1: Are the four EXPEDITION SPORT 600 UNITS equipped with a 600 e-Tec, 2-stroke engine?
• A1: The two 2022 Expedition Sport 600 units are equipped with a 600 ACE 4-stroke motor. The two 2025 Expedition Sport 600 units are equipped with the Rotax 600 EFI 2-stroke motor.

This amendment clarifies the engine specifications for the Expedition Sport 600 units.

Offerors are instructed to fill out blocks 15a, 15b, and 15c of the Standard Form 30 and provide a copy with their proposal.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5683, Revision No. 25) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in the Alaska Borough of Fairbanks North area.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Outlines required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage).
• Details provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Explains the conformance process for unlisted classifications.

This document is critical for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to service employees working on the contract, directly impacting proposal pricing and overall cost management. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quotation - RFQ) for SERE Equipment Repair (Alaska). The acquisition is a 100% set-aside for Small Business concerns. The North American Industry Classification System (NAICS) code is 811111 General Automotive Repair.

• The solicitation incorporates provisions and clauses by reference, including Federal Acquisition Circular FAC 2026-01 and the Revolutionary FAR Overhaul (RFO).

• Offerors must be registered in the System for Award Management (SAM).

• The government requests quotes for items detailed in Attachment 2 – Pricing Schedule.

• Supplies/Services will be inspected/accepted at Destination by Government.

• The contract will be Firm Fixed Priced.

• The period of performance for orders is from 1 October 2027 through 30 September 2031.

• The contract includes options to extend the term for up to 5 years.

• Questions pertaining to this RFQ are due by 27 April 2026 / 10:00 AM PT.

• Quotes are due by 1 May 2026 / 10:00 AM PT.

• Quotes must be submitted via email to SSgt Alexis Grimes and Sarah O'Neil.

• Electronic versions of mailed or hand-delivered quotes must also be provided.

• Offerors must submit a written plan affirming capabilities and complete the provided Pricing Schedule (Attachment 2).

• The evaluation will be conducted as a Subjective Trade-off, considering Price and SPRS (Supplier Performance Risk System), where SPRS is approximately equal to Price.

• The government reserves the right to award to other than the lowest priced quote.

• This acquisition is a 100% set-aside for Small Business concerns.

• Funds are not presently available for this effort; no award will be made until funds are available.

• The government reserves the right to cancel this solicitation.

• Attachments include: Statement of Work, Pricing Schedule, WD 2015-5683 Rev 25, and Air Force Specific Terms and Conditions.

Statement of Work (SOW)

To ensure the UTV and snowmachine fleet used by the Arctic Survival School at Eielson AFB, AK, is maintained in a high state of operational readiness and safety for arctic survival training.

• Provide recurring service and maintenance inspections for a fleet of eight (8) UTVs and ten (10) snowmachines.

• Work must comply with manufacturer best practices and all applicable regulations.

• Contractor must check for and address any outstanding manufacturer recalls.

• Contractor's service facility must be located within a 50-mile radius of Eielson AFB.

• Specific maintenance tasks are detailed for both UTVs and snowmachines in Appendices 1 and 2.

• Unscheduled repairs require Government POC notification and approval. Repairs under $2,500 may be approved by the Government POC; repairs over $2,500 require Contracting Officer approval.

• Parts reimbursement is cost plus no more than 10% markup.

• Period of Performance: October 1, 2026, to September 30, 2031 (1 Base Year + 4 Option Years).

• Place of Performance: Contractor's facility within a 50-mile radius of Eielson AFB.

• Government will furnish the UTVs and snowmachines for service.

• Contractor is responsible for notifying the Government POC when a vehicle is ready for pickup.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the FY27 SERE Equipment Repair opportunity. It outlines the CLINs (Contract Line Item Numbers), descriptions, quantities, units of issue, and unit prices for services required over a base year and four option years.

• Base Year (Oct 1, 2026 - Sept 30, 2027): Includes annual maintenance for UTVs (8 EA) and Snow Machines (10 EA), as well as unscheduled maintenance and repairs (1 LOT).
• Option Years 1-4 (Oct 1, 2027 - Sept 30, 2031): Repeats the same CLIN structure and quantities as the Base Year.
• Unscheduled Maintenance and Repairs (CLINs 0003, 1003, 2003, 3003, 4003): These are to be negotiated as firm-fixed price on an as-needed basis. Bidders are instructed to refer to the 'Labor Rate Worksheet' tab for details, and this line item does not need to be completed by the offeror as the Not-to-Exceed (NTE) price will be added by the Government.
• Total Proposed Price (TPP): Calculated from specific annual maintenance CLINs.
• Extension (Option): A 6-month extension, calculated as half of the TPP for CLINs 4001-4003.
• Total Evaluated Price (TEP): TPP plus the 6-month extension.
• Labor Rate Worksheet: Provides columns for Labor Category, SCA Wage, Markup %, and Total Hourly Rate for unscheduled maintenance, with instructions for SCA and non-SCA labor.

This pricing schedule is critical for bidders to understand the cost structure of the opportunity. Bidders must complete the unit prices for annual maintenance and refer to the labor rate worksheet for unscheduled maintenance. The quantities and CLIN descriptions provide a clear view of the expected services and their duration across the potential contract period, including option years and a potential extension.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Air Force Specific Terms and Conditions," outlines specific terms and conditions applicable to the "SERE Equipment Repair (Alaska)" solicitation (FA462026QA220). It details the role of an ombudsman and provides specific requirements regarding the elimination of Class I Ozone Depleting Substances (ODS).

• Ombudsman: Provides contact information and clarifies the ombudsman's role in facilitating resolution of concerns from offerors. It emphasizes that concerns should first be addressed to the contracting officer and that the ombudsman does not participate in proposal evaluation or protests.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process. It lists specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide as Class I ODSs.

Bidders must review these terms to understand:

• The process for raising concerns and the role of the ombudsman.
• The strict prohibition on using Class I Ozone Depleting Substances in any aspect of service or product delivery, which may impact material selection and operational procedures. This prohibition does not apply to manufacturing.

Statement of Work (SOW)

To provide recurring service and maintenance inspections for Utility Vehicles (UTVs) and Snow Machines assigned to Detachment 1 of the 66th TRS at Eielson AFB, AK.

• The contractor will perform routine maintenance and preventative maintenance inspections on UTVs and Snow Machines.

• The government will deliver/pick up vehicles to a service facility within 50 miles of Eielson AFB.

• The contractor is responsible for checking for outstanding manufacturer recalls for all vehicles.

• Parts and repairs costing less than $2,500 may be approved by the government POC. Parts and repairs costing more than $2,500 require Contracting Officer approval.

• The contractor must notify the government POC if any UTV or snow machine requires parts and obtain express approval before undertaking repairs.

• The contractor is responsible for notifying the government POC when vehicles are ready for pickup.

• Replace engine oil and filter

• Clean or replace engine air filter

• Inspect gear case and gear case oil

• Inspect belts and clean clutches

• Inspect brake system

• Check wheel bearings (repack or replace as necessary)

• Inspect suspension and drive train

• Inspect axle boots

• Check tire pressure

• Check coolant and brake fluid levels

• Lubricate machine

• Engine Compression test

• Inspect Air Intake screen, clean or replace as needed

• Inspect Clutch alignment and drive belt

• Check driven clutch and drive belt tension, adjust as necessary

• Inspect engine mount bolts

• Inspect recoil handle and rope

• Re-torque head bolts and engine torque link

• Inspect spark plugs (replace as necessary)

• Inspect exhaust system retaining springs

• Inspect cooling system for leaks

• Inspect brake system and hoses for leaks and proper routing

• Check idle RPM and adjust as necessary

• Inspect fuel filter, replace as necessary

• Inspect lights and switches for proper operation

• Inspect suspension mounting bolts

• Inspect and lubricate jackshaft bearing

• Inspect skies and carbide runners

• Inspect and adjust track tension and alignment

• Inspect bogie wheels and slides for wear

Base year with 4 additional option years.

• All work must comply with manufacturer's best practices and all local, state, and federal laws and regulations.
• Services are determined not to be mission essential during a declared crisis.