V119--Altoona VAMC Wheelchair Van Transportation Service
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 4, is soliciting proposals for non-emergent wheelchair van transportation services for the Altoona VA Medical Center (VAMC) and its associated Community-Based Outpatient Clinics (CBOCs). This is a Total Small Business Set-Aside with a maximum contract value of $22.5 million. Proposals are due Monday, June 1, 2026, at 10:00 AM EST.
Scope of Work
The contractor will provide all necessary vehicles, personnel, management, supplies, and equipment for 24/7 non-emergent wheelchair transportation. This includes transporting patients, their luggage, and medical records. Key requirements include ensuring vehicles meet federal, state, and local safety standards, employing courteous and professional personnel trained in first aid and capable of administering patient-supplied oxygen, and utilizing the VetRide Vendor Portal or VA-approved transportation software for trip requests and claims. Contractors must also maintain a Quality Control Plan (QCP), adhere to Tuberculosis (TB) exposure control policies, and comply with HIPAA and other privacy/security regulations. Multi-loading is permitted with prior VA approval, with charges based on the furthest loaded trip.
Contract Details
- Contract Type: Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ)
- Period of Performance: Anticipated July 20, 2026, through July 19, 2031
- Estimated Value: Minimum Guarantee: $5,000.00; Maximum Contract Value: $22,500,000.00
- Set-Aside: Total Small Business Set-Aside (FAR 19.5). Tiered evaluations prioritize SDVOSBs, VOSBs, HUBZone, 8(a), WOSB, then other small businesses. Offerors must be certified in the SBA database.
- NAICS Code: 485991 (Special Needs Transportation) with a $19 Million size standard.
- Pricing: All CLINs (0001-0006) are subject to an annual fuel price adjustment (15.00% of price per mile). Each leg of a round trip is considered a one-way trip, with base rates varying by the county of origin.
- Clauses: FAR 52.222-90 (Addressing DEI Discrimination by Federal Contractors) has been added. The Service Contract Labor Standards Act applies, with specific wage determinations provided for various Pennsylvania counties. VAAR 852.219-75 (Limitations on Subcontracting) also applies.
Submission & Evaluation
- Offer Due Date: Monday, June 1, 2026, at 10:00 AM EST
- Submission Method: Electronically via email to Cynthia.Laemmerhirt@va.gov
- Questions Due: Tuesday, May 26, 2026
- Evaluation Factors: Past Performance (significantly more important) and Price. Award will be based on a Best Value determination using a Performance Price Tradeoff methodology.
- Compliance: Offerors requiring access to VA information systems must comply with VA Information Security Rules of Behavior.
Additional Notes
The requirement for EMT/Paramedic qualifications referenced in PWS 6.2.2 Task 14.4 has been disregarded.