V212--New Wheelchair Solicitation FY26 (VA-26-00001159)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 245-NETWORK CONTRACT OFFICE 5 (36C245), is soliciting proposals for Non-Emergent Wheelchair Transportation Services for the Baltimore VAMC and its associated Community-Based Outpatient Clinics (CBOCs) and affiliated healthcare clinics. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contract is a Multiple Award Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) with a maximum ceiling of $50,000,000.00. Proposals are due May 1, 2026, at 15:00 Eastern Time (ET).
Scope of Work
The contractor shall provide comprehensive non-emergent wheelchair transportation services 24 hours a day, seven days a week, including weekends and holidays. This includes furnishing all vehicles, personnel, management, supplies, equipment, and necessary reporting. Services cover patient transport, including luggage, medical records, and comfort items, across variable locations within Maryland, Virginia, West Virginia, and Washington D.C., encompassing VA facilities, CBOCs, other medical facilities, and veteran residences. Key requirements include:
- Qualified personnel with valid driver's licenses, first aid certification, and professional conduct.
- Vehicles must be safe, comfortable, and meet all federal, state, and local regulations.
- Implementation of a Tuberculosis (TB) exposure control policy and adherence to COVID-19 protocols.
- Mandatory use of the VetRide Vendor Portal or VA-approved transportation software for all requests and invoicing.
- Compliance with HIPAA, Blood Borne Pathogens regulations, and annual VHA training.
- Personnel are subject to low-risk background investigations.
Contract Details
- Contract Type: Multiple Award Firm Fixed Price IDIQ with shared capacity.
- Period of Performance: Anticipated 5 years, from July 1, 2026, to June 30, 2031.
- Minimum Guaranteed Amount: $1,000.00.
- Maximum Contract Ceiling: $50,000,000.00.
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). NAICS Code: 485991 (Special Needs Transportation) with a $19 Million size standard. SDVOSBs must be listed in the SBA database at the time of offer and prior to award.
- Applicable Wage Determinations: Service Contract Act wage determinations for various counties in MD, VA, WV, DE, NJ apply.
Submission & Evaluation
- Proposals Due: May 1, 2026, at 15:00 Eastern Time (ET).
- Evaluation: Lowest Price Technically Acceptable (LPTA). The VA intends to award up to three contractors.
- Submission Requirements: Proposals must be submitted in two volumes: Technical (Non-price) and Price. Offerors should review the revised Performance Work Statement (PWS), Section E.6 (Evaluation Criteria), and Section E.8 (Supplemental Instructions to Offerors) for detailed instructions.
- Registration: Contractors must be registered in SAM.gov prior to contract award and with CPARS if the award exceeds $1,000,000.
Contact Information
For inquiries, contact Dan Feng Lu, Contract Specialist, at DanFeng.Lu@va.gov.