V212--Non-Emergent Medical Transportation Base + 3 OY w/WD - UNFUNDED

Solicitation / RFP / RFQ

This document is a solicitation for Non-Emergent Medical Transportation services for the Department of Veterans Affairs. The contract includes a base period and three option years (OY).

• Provision of non-emergent medical transportation services.

• The solicitation number is 36C26226Q0114.

• The Product Service Code (PSC) is V212.

• The North American Industry Classification System (NAICS) code is 485991.

• Not specified in the provided text.

• This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• The contracting office is located in Phoenix, AZ (ZIP code 85012).

• The point of contact is Diana McInnis, Contract Specialist (diana.mcinnis@va.gov).

• This appears to be an archived notice, as indicated by "ARCHIVE 60 DAYS AFTER THE AWARD DATE".

Amendment / Modification

This amendment (0003) to Solicitation 36C26226Q0114 addresses an additional vendor question regarding quantities for each CLIN. The proposal submission deadline has been extended to January 30, 2026, 1:00 PM PST. Offerors must acknowledge all amendments by completing specific sections of the original solicitation.

• Price/Cost Schedule (Section B.2): Quantities for various CLINs have been updated. Option Year 4 was removed due to funding limitations. Specific adjustments were made to CLINs related to Wheelchair Van, Hired Car, and Gurney Van base rates, per-mile charges, incomplete pickups, and waiting times across base and option periods. The rationale for quantity adjustments includes maintaining awarded amounts for shorter periods and applying percentage increases for option years.

• Solicitation Number: 36C26226Q0114

• Amendment Number: 0003

• Posting Dates: Amendment 0001 was posted on 1/02/2026.

• Proposal Deadline: Extended to January 30, 2026, 1:00 PM PST.

• Acknowledgement: Offerors must acknowledge receipt of this amendment.

Amendment / Modification

This amendment to Solicitation 36C26226Q0114 makes the following changes:

• Posts Q&A: Provides clarifications to vendors regarding the solicitation.

• Updates Quantities: Quantities for the base and option periods have been revised. Option Year 4 (OY4) has been removed.

• Extends Closing Date: The deadline for receipt of offers is extended from January 16, 2026, to January 30, 2026.

• New Offer Due Date: Offers are due no later than 1:00 PM PST on January 30, 2026, and must be submitted to diana.mcinnis@va.gov.

• Price/Cost Schedule (Section B.2): Quantities for various CLINs have been updated. Specific noted changes include adjustments to Gurney Van quantities in option years and clarification on wait time quantities. Option Year 4 has been removed.

• Questions & Answers: A new section provides vendor clarifications.

• The closing date for offer submission has been extended to January 30, 2026, at 1:00 PM PST.

• Contractors must acknowledge all amendments by completing blocks 15A, 15B, and 15C and page 3 of the original solicitation's "Acknowledgment of Amendments."

Amendment / Modification

• Site Visit Requirement: All vendors planning to attend the site visit on January 6, 2026, must bring hard copy photos of all vehicle types (interior and exterior) as specified in the Performance Work Statement (PWS) for patient transportation.

• Offer Due Date: Offers are now due on January 16, 2026, no later than 1:00 PM PST.

• Acknowledgement: Contractors must acknowledge this amendment by completing blocks 15A, 15B, and 15C on page 3 of the original solicitation, titled "Acknowledgement of Amendments."

• The site visit requirement and the offer due date have been modified.

• The deadline for offer submission has been extended to January 16, 2026, 1:00 PM PST.

• Vendors attending the site visit must bring specific photographic documentation.

Solicitation / RFP / RFQ

This solicitation is for Non-Emergent Medical Transportation (NEMT) services for Veteran patients of the Veterans Affairs Long Beach Healthcare System (VALBHS). Services include wheelchair, gurney, and hired car transportation, operating 24/7, including holidays.

• Provide wheelchair, gurney, and hired car transportation services.

• Operate a dispatch center 24/7, with two dispatchers on-site at VALBHS from 6:00 am to 6:00 pm, Monday-Friday.

• Services are required within Southern California, Arizona, and Nevada.

• Vehicles must meet specific specifications including functional HVAC, safety restraints, first aid kits, fire extinguishers, communication devices, and surveillance cameras with audio.

• Drivers must possess current First Aid certification and be licensed to operate the required vehicles.

• Transport of patients with infectious diseases and those requiring constant watch is required.

• Utilize VetRide or VA-Approved Transportation Software for all requests, updates, and invoicing.

• Maintain a Quality Control Plan (QCP) and adhere to performance standards.

• Contract Type: Firm-Fixed-Price, Indefinite Quantity.

• Period of Performance: Base period from April 1, 2026, to September 30, 2027, with four option periods.

• Estimated Value: $19 Million (for the base period).

• Offers are due by January 16, 2026, at 1:00 PM PST.

• Questions are due by January 8, 2026, at 1:00 PM PST.

• Offers must be submitted via email to Diana.McInnis@va.gov.

• Evaluation will be based on Technical Approach, Experience, Required Documents, and Price. LPTA will not be used; best value will be determined.

• Key submission documents include VA Form 10091, W-9, SAM registration, and relevant certifications (e.g., VAAR 852.219-75).

• This acquisition is unrestricted.

• Offerors must be registered in SAM.

• Specific certifications related to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) are referenced (VAAR 852.219-73 and 852.219-75).

• A site visit may be conducted on January 6, 2026; contact Diana McInnis by January 5, 2026, to confirm attendance.

• All offers must submit all documentation under Section E and acknowledge all amendments.

Form / Attachment / Pricing Sheet

This document is a W-9 Form, Request for Taxpayer Identification Number and Certification. It is used by a requester to obtain the correct Taxpayer Identification Number (TIN) from a U.S. person (including a resident alien) for reporting purposes, such as income paid, real estate transactions, mortgage interest paid, etc.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding, and that they are a U.S. person.
• General Instructions: Provide definitions of a U.S. person, special rules for partnerships, and explanations regarding backup withholding and penalties.

Bidders may be required to complete and submit this Form W-9 to the government agency or prime contractor requesting it as part of the contracting process. Providing accurate information on this form is crucial to avoid backup withholding and potential penalties. It helps establish the bidder's identity and tax status for payment processing.

Form / Attachment / Pricing Sheet

This document is a "VENDOR INFORMATION" form used to collect essential details about a vendor. It is likely used for registration, onboarding, or updating vendor profiles within a government system, such as the VA database.

• Requester and Service: Identifies who is requesting the information and the service it pertains to.
• Vendor Name and Address: Collects the vendor's legal and "doing business as" name, along with physical and mailing addresses.
• Tax Identification: Requires either a TIN or SSN.
• Contact Information: Gathers phone, fax, email, and point of contact details.
• Payment Address: Specifies where payments should be sent.
• Existing Contracts: Inquires about current government contracts, including contract number, payment terms, and expiration dates.
• 1099 Indicator: Determines if the vendor is subject to 1099 reporting.
• Business Type (FPDS): Requires classification as Small, Large, Outside VA, or Other Entities.
• Socioeconomic Group: Allows vendors to self-certify in various categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone, etc.).
• Purchase Card Acceptance: Indicates if the vendor accepts government purchase cards.
• DUN and Bradstreet Number: Requires a DUNS number, with instructions for registration if not available.
• Central Contractor Registration (CCR): Asks if the vendor is registered in CCR, with a link for registration.
• Mandatory Checks: Directs users to check the EPLS and Exclusions websites for final verification.

Vendors must accurately complete this form to be considered for opportunities. It collects critical information for vendor eligibility, payment processing, and compliance with government regulations. Failure to provide accurate information or complete mandatory registrations (DUNS, CCR) can result in administrative action or prevent participation.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the VA-FSC Vendor File Request Form. It is used by vendors to establish or update their information in the VA's Financial Management System (FMS) for payment processing. Vendors must complete this form to receive payments via electronic means (Automated Clearing House Payment System).

• VA Facility Information: Details about the specific VA station submitting the form.
• Payee/Vendor Type: Classification of the vendor (e.g., Commercial, Employee, Federal Agency).
• Payee/Vendor Information: Includes registration status in SAM.gov, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN) or Social Security Number (SSN), vendor name, and DBA.
• Miscellaneous Actions: Options for specific actions like Assignment of Claims or Federal Vendor status.
• Contact Information: Authorized representative's name, email, and phone number.
• Address Information: Current and previous addresses.
• EFT/ACH Information: Bank name, routing number, account number, and account type for electronic fund transfers.

Vendors must complete and submit this form to ensure they can receive payments from the VA. It is crucial for any vendor seeking to do business with the VA and receive timely payments. The form requires specific identifying information, including SAM.gov registration and bank details for electronic payments. Failure to provide accurate information may delay or prevent payment.