V225--554 | Wheelchair Transport Services | Base 4

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation Number 36C25926Q0190 for Wheelchair Transport Services at the Rocky Mountain Regional VAMC.

• Annual Trip Volumes:
  • 2023: Approx. 8,900 trips
  • 2024: 9,622 trips
  • 2025: 10,200 trips
  • Total over 3 years: 28,722 trips
• Monthly Volume Breakdown:
  • Jan-Apr: Average 26 trips/week
  • May-Aug: Average 29 trips/week
  • Sept-Dec: Average 32 trips/week
• Peak Demand: Mondays, Wednesdays, and Fridays between 7:00 am and 3:00 pm (primarily for Dialysis Patients).
• Scheduled vs. Same-Day Requests: Approximately 3% of transports are same-day requests; most are pre-scheduled.
• Bariatric Transports: Anticipated to be 20-25% of the patient population.
• Performance Reporting: Initial weekly meetings with CO/COR, potentially moving to monthly meetings to review performance.
• Trip Volume Data:
  • Gross: 989 trips/month
  • Completed: 825 trips/month
• Trip Type: Solicitation is specifically for wheelchair transport; it does not include stretcher, BLS, or ALS.
• Unique Members: Around 51 unique patients transported monthly.
• Average Trip Distance: 25 miles each way.
• Scheduling: Done via the VetRide website.

These clarifications provide specific data on trip volumes, patient demographics, operational peaks, and reporting cadences, which are crucial for bidders to accurately estimate resources and develop their proposals. The response date remains 02-11-2026, 4 pm Eastern Time.

Other / Unclassified

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Wage Determination No. 2015-5415, Revision No. 29, with the last revision date of December 3, 2025. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required for contracts in Colorado, specifically in Boulder County.

This document is crucial for potential bidders on federal contracts in the specified geographic area. It outlines the minimum wage and benefit standards that must be paid to service employees performing work under such contracts. Bidders must review this document to understand the labor costs associated with the opportunity and ensure their proposals comply with these requirements. It details rates for a wide range of occupations, from administrative support to technical and health occupations, and includes information on paid sick leave, vacation, and holidays as mandated by Executive Orders 13706 and 13658.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Wheelchair Transportation Services for the Rocky Mountain Regional VAMC. The government intends to award a firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. This solicitation is a 100% set-aside for Small Business vendors.

• Wheelchair transportation services including base rate (first 20 miles), mileage beyond the base rate, and waiting time.

• Services are required for five ordering periods, each with a one-year Period of Performance (POP) from March 1, 2026, to February 28, 2031.

• Delivery and acceptance are to be F.O.B. Destination at the Rocky Mountain Regional VA Medical Center, Aurora, CO.

• No remanufactured or gray market items will be acceptable; offerors must be an OEM, authorized dealer, distributor, or reseller, verified by the OEM.

• Contract Type: Firm-Fixed-Price IDIQ

• Period of Performance: March 1, 2026, through February 28, 2031 (5 years).

• Estimated Value: Not explicitly stated, but the contract shall not exceed $8,000,000.00 over the life of the contract. Guaranteed minimum is $5,000.00.

• Quotes must be submitted via email to Christopher.Hollingsworth2@va.gov by 2:00 PM MST on February 11, 2026. Email size limit is 4MB.

• Questions deadline: 2:00 PM MST, January 30, 2026. All questions must be submitted in writing.

• Evaluation Factors: Technical capability, Price, and Past Performance.

• Award will be made on an All or Nothing Basis.

• Offerors must submit three volumes: Technical capability (20 pages max), Price, and Past Performance (max three references).

• 100% Small Business Set-Aside.

• NAICS Code: 485991 with a small business size standard of $19.0 Million.

• If applicable for SDVOSBs/VOSBs, VIP verification is required at the time of quote submission and award.

• The solicitation number is 36C25926Q0190.

• Performance Work Statement (PWS) and Department of Labor Wage Determinations are attached.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Colorado counties of Eagle, Garfield, Lake, Moffat, Pitkin, Rio Blanco, and Routt. It is relevant for contractors performing services on federal contracts in these areas.

This document lists specific occupational codes and their corresponding minimum hourly wage rates. It also mandates that fringe benefits, as listed, must be provided to employees. The document details specific requirements for paid sick leave, vacation, and holidays for federal contractors.

This is a wage determination, not a solicitation with a specific contract type, period of performance, or estimated value. It sets the minimum labor standards for covered contracts.

Not applicable, as this is a wage determination, not a solicitation requiring proposal submission.

Not applicable. This document sets wage standards for all covered contracts, regardless of set-aside status.

• Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage) requirements are noted and apply to covered contracts.
• Specific provisions for computer employees, air traffic controllers, weather observers, and hazardous pay differentials are included.
• A process for requesting additional classifications and wage rates (Standard Form 1444) is outlined.

Other / Unclassified

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It specifies the minimum wage rates and fringe benefits required for various occupations in Colorado, specifically for the counties of Alamosa, Baca, Bent, Conejos, Costilla, Crowley, Custer, Huerfano, Kiowa, Las Animas, Mineral, Otero, Prowers, Rio Grande, and Saguache. The document lists numerous occupational codes and titles with their corresponding minimum hourly rates.

This document is crucial for any bidder responding to a government contract that falls under the Service Contract Act in the specified Colorado counties. It provides the legally mandated minimum wage and benefit rates that must be paid to employees performing work under such contracts. Bidders must ensure their proposals account for these wage and benefit requirements to be compliant. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances, all of which impact labor costs and contract compliance.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, establishing minimum wage rates and fringe benefits for various occupations in Colorado County of Pueblo. It serves as a baseline for contractors to ensure fair compensation for employees working on federal contracts in this area.

This document does not outline specific deliverables or technical requirements for a particular service. Instead, it mandates the minimum wage rates and fringe benefits that must be paid to employees performing work under federal service contracts in the specified geographic area.

• Wage Determination Number: 2015-5427
• Revision Number: 29
• Date of Last Revision: 12/03/2025
• Area: Colorado County of Pueblo

This document is not a solicitation requiring proposal submissions. It is a determination of required wages and benefits that must be adhered to by contractors awarded contracts subject to the Service Contract Act in the specified area.

This document does not contain information regarding eligibility or set-aside requirements. It focuses solely on wage and benefit determinations.

• Executive Order 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.
• Executive Order 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after Jan 30, 2022). For 2025, covered workers must be paid at least $13.30 per hour or the applicable wage rate on this determination, whichever is higher.
• Health & Welfare Benefits: A minimum of $5.55 per hour is required, or $5.09 per hour under EO 13706.
• Vacation: 2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years of service.
• Holidays: A minimum of eleven paid holidays per year.
• Hazardous Pay Differential: An 8% differential for high-hazard work (ordnance, explosives) and a 4% differential for low-hazard work involving these materials.
• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for costs, including cleaning/maintenance ($3.35/week or $0.67/day), unless "wash and wear" materials are used and no special treatment is needed.
• Conformance Process: Procedures are outlined for classifying and determining wages for occupations not listed in this determination.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Wage Determination No. 2015-5421, Revision No. 32, with the last revision date of 12/03/2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in Larimer County, Colorado. This is relevant for contractors bidding on opportunities that fall under the Service Contract Act in this geographic area.

The document lists numerous occupational codes and their corresponding minimum hourly wage rates and required fringe benefits. These include a wide range of categories such as:

• Administrative Support and Clerical Occupations
• Automotive Service Occupations
• Health Occupations
• Information and Arts Occupations
• Information Technology Occupations
• Instructional Occupations
• Laundry, Dry-Cleaning, Pressing and Related Occupations
• Mechanics and Maintenance and Repair Occupations
• Personal Needs Occupations
• Plant and System Operations Occupations
• Protective Service Occupations
• Recreation Occupations
• Stevedoring/Longshoremen Occupational Services
• Technical Occupations
• Transportation/Mobile Equipment Operation Occupations
• Miscellaneous Occupations

This document does not specify contract type, period of performance, or estimated value, as it is a wage determination applicable to multiple potential contracts.

This document does not contain proposal submission instructions or evaluation criteria. It serves as a baseline for wage and benefit requirements for covered contracts.

This document does not specify eligibility or set-aside requirements. However, it notes that Executive Order (EO) 13706 (Establishing Paid Sick Leave for Federal Contractors) and EO 13658 (Minimum Wage for Federal Contractors) apply to contracts subject to the Service Contract Act. Specific details on paid sick leave and minimum wage rates under these EOs are provided.

• The document outlines the process for requesting authorization of additional classifications and wage rates (Standard Form 1444) if a required classification is not listed.
• It specifies vacation and holiday benefits applicable to contractors.
• It details hazardous pay differentials and uniform allowance requirements.
• The Service Contract Act Directory of Occupations is referenced for job duties.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations in Colorado, specifically for the counties of Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, and Park. This information is crucial for contractors to understand their labor cost obligations when bidding on federal service contracts in this geographic area.

• Occupational Codes and Titles: A comprehensive list of job titles with corresponding codes.
• Minimum Wage Rates: The legally mandated minimum hourly wage for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, including rates and weekly/monthly amounts.
• Executive Order (EO) 13706 (Paid Sick Leave): Details requirements for paid sick leave for federal contractors.
• Executive Order 13658 (Minimum Wage): Outlines the minimum wage requirements for federal contracts awarded on or after January 1, 2015.
• Vacation and Holidays: Specifies paid vacation accrual rates and a list of eleven paid holidays.
• Hazardous Pay Differential: Details 8% and 4% differentials for work involving ordnance and explosives.
• Uniform Allowance: Requirements for providing or reimbursing uniform costs and maintenance.
• Conformance Process: Instructions for requesting additional classifications and wage rates if an occupation is not listed.

This wage determination directly impacts a bidder's cost proposal. Bidders must use these rates to accurately calculate labor costs for all covered employees. Failure to comply with these wage and benefit requirements can lead to contract violations. The document also provides information on paid sick leave, vacation, holidays, and hazardous pay, which are essential components of total compensation and contractor obligations.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Wage Determination No. 2015-5417, Revision No. 31, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work in El Paso and Teller Counties, Colorado.

This document lists specific occupational codes and their corresponding minimum hourly wage rates and required fringe benefits. It covers a wide range of job categories, including administrative support, automotive service, health occupations, information technology, and protective services.

This is a wage determination, not a solicitation with a contract type, period of performance, or estimated value. It serves as a baseline for wages on covered contracts.

Not applicable to this document type.

Not applicable to this document type.

• Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (minimum wage) requirements are detailed, including specific provisions for paid sick leave and minimum hourly rates for contracts awarded on or after certain dates.
• Vacation and holiday pay provisions are outlined, specifying accrual rates and a list of minimum paid holidays.
• Hazardous pay differentials (8% and 4%) are described for work involving ordnance, explosives, and incendiary materials.
• A uniform allowance provision details requirements for furnishing and maintaining uniforms, including reimbursement rates.
• The document references the "Service Contract Act Directory of Occupations" for job duty descriptions.
• A process for requesting authorization of additional classifications and wage rates (Standard Form 1444) is outlined for occupations not listed in this determination.

Other / Unclassified

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in the specified geographic area (Colorado Counties of Grand, Jackson, Summit) for contracts subject to the Service Contract Act. The document lists numerous job titles with corresponding hourly wage rates and indicates that fringe benefits are required as listed.

This wage determination is crucial for potential bidders on federal contracts in the specified area that are subject to the Service Contract Act. It outlines the minimum labor costs that must be factored into proposals. Bidders must ensure their proposed wages and benefits meet or exceed these established rates to comply with federal regulations. The document also details requirements for paid sick leave (Executive Order 13706) and minimum wage adjustments (Executive Order 13658), as well as vacation and holiday provisions. It includes a process for requesting additional classifications and wage rates if a required occupation is not listed.

• Geographic Area: Colorado Counties of Grand, Jackson, Summit
• Applicable Law: Service Contract Act
• Key Provisions: Minimum wage rates for numerous occupations, fringe benefits, paid sick leave (EO 13706), minimum wage adjustments (EO 13658), vacation, and holidays.
• Conformance Process: Outlines how to request wage rates for unlisted occupations.

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically for the state of Colorado, covering multiple counties. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work within these areas. This is a revision (Revision No. 29) of Wage Determination No. 2015-5435, with the last revision date of December 3, 2025.

The document lists numerous occupational codes and their corresponding minimum hourly wage rates. It also indicates that fringe benefits are required, as detailed in the occupational listing. Specific occupations are subject to footnotes that may provide additional details or requirements.

This document does not specify a contract type, period of performance, or estimated value, as it is a wage determination that applies to covered contracts.

This document does not contain information on proposal or quote submission instructions or evaluation criteria. It is a wage determination that must be adhered to by contractors.

This document does not specify any eligibility or set-aside requirements. It applies to all contractors performing covered work in the specified area.

• The document applies to the Service Contract Act and Executive Order 13706 (Establishing Paid Sick Leave for Federal Contractors).
• It outlines vacation and holiday policies that contractors must adhere to.
• It details hazardous pay differentials (8% for high hazard, 4% for low hazard).
• It specifies requirements for uniform allowances and cleaning/maintenance.
• It references the "Service Contract Act Directory of Occupations" for job duty descriptions.
• It includes a process for requesting authorization of additional classifications and wage rates (Standard Form 1444).

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Revision No. 30 for the area of Colorado Counties of Logan, Morgan, Phillips, Sedgwick, Washington, Yuma. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in this area.

This document lists specific occupational codes and titles, along with their corresponding minimum hourly wage rates. It also mandates that "Fringe Benefits Required Follow the Occupational Listing." The document details specific benefits such as Health & Welfare, and Health & Welfare EO 13706, along with vacation and holiday provisions.

This is a wage determination, not a solicitation with a specific contract type, period of performance, or estimated value. It serves as a baseline for wage and benefit requirements for contracts awarded under the Service Contract Act.

This document does not contain proposal submission instructions or evaluation criteria. It is a pre-award determination of labor costs.

This document does not specify eligibility or set-aside requirements. However, it does note the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate for federal contractors).

• The document includes specific footnotes for certain occupations (e.g., COMPUTER EMPLOYEES, AIR TRAFFIC CONTROLLERS AND WEATHER OBSERVERS) that provide additional details on applicability and requirements.
• It outlines a conformance process for additional classifications and wage rates not listed in the determination.
• A "Service Contract Act Directory of Occupations" is referenced for job duty descriptions.

Wage Determination

This document is a Wage Determination (No. 2015-5429, Revision No. 31) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in the specified geographic area.

• Geographic Area: Colorado Counties of Cheyenne, Kit Carson, Lincoln.
• Applicability: Applies to contracts subject to the Service Contract Act.
• Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational groups (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Fringe Benefits: All listed occupations receive specific fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week) and Health & Welfare EO 13706 ($5.09 per hour or $203.60 per week).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).
• Vacation and Holidays: Outlines paid vacation (2-4 weeks based on service length) and 11 paid holidays per year.
• Hazardous Pay: Details applicable differentials for positions involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Specifies requirements for furnishing and maintaining uniforms.
• Conformance Process: Describes the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is not a solicitation, but it provides the mandatory wage and benefit rates that must be included in any contract awarded for services in the specified area that are subject to the Service Contract Act. Bidders must ensure their proposals account for these labor costs.

Other / Unclassified

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically for the area of Colorado County of Weld. It lists various occupational codes, their corresponding titles, and the minimum hourly wage rates and fringe benefits required for those occupations. The document is a revision (Revision No. 30) with a last revision date of December 3, 2025.

This wage determination is crucial for any bidder responding to a solicitation that requires services in Colorado County of Weld and is subject to the Service Contract Act. It outlines the minimum labor costs that must be factored into proposals, including specific wage rates for a wide range of occupations from administrative support to technical and maintenance roles. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant. The document also details applicable fringe benefits, paid sick leave provisions (EO 13706 and EO 13658), and vacation/holiday policies that must be incorporated into labor cost calculations.

Performance Work Statement (PWS)

To procure non-emergency wheelchair transportation services for Veterans served by the Rocky Mountain Regional VA Medical Center (RMRVAMC) and its Community-Based Outpatient Clinics (CBOCs). The contractor will provide all necessary vehicles, personnel, and management to ensure timely and safe transport.

• Provide non-emergency wheelchair transportation services on an as-needed basis.

• Transport patient luggage, medical records, and medication alongside the patient.

• Ensure contractor personnel are courteous, professional, and meet all specified qualifications and certifications.

• Utilize VA-provided VetRide or VA-approved transportation software for all trip requests, responses, and claims submission.

• Maintain vehicles to meet all federal, state, and local regulations and safety standards.

• Provide qualified personnel identified by company name and employee name on uniforms.

• Ensure patients are secured before transport and during the journey.

• Respond to scheduled transport requests on time and provide a 60-minute response window for unscheduled requests originating from RMRVAMC.

• Allow for escorts (e.g., spouse, relative) to accompany patients at no additional cost.

• Provide services for up to four (4) simultaneous transportation requests, typically ranging from 10-30 transports per weekday.

• Safely store and transport up to three (3) liters of oxygen per patient.

• On-time services: 97% of scheduled patient pick-ups must not deviate more than 15 minutes past the scheduled time.

• Incident Reporting: 97% of accidents/safety problems must be reported via telephone within 1 hour and in writing by the next business day.

• Utilize VetRide or VA-Approved Transportation Software for all operations, including real-time updates.

• Invoices must be submitted within 30 calendar days of the date of service.

• Ordering period: Date of Award through Base + 4 Ordering Periods.

• Primary location: Rocky Mountain Regional VA Medical Center (1700 N. Wheeling St. Aurora, CO 80045) and its associated CBOCs across Colorado.

• Services also extend to Veteran residences and local airports.

• Contractor personnel must be at least 18 years old with at least one year of driving experience and a clean driving record.

• Vehicles must meet all applicable regulations, be clean, and well-maintained.

• Contractor must maintain a Quality Control Plan (QCP) and cooperate with the VA's Quality Assurance Surveillance Plan (QASP).

• Adherence to strict COVID-19 and other infectious disease protocols, including providing necessary PPE.

• Compliance with all federal, state, and local regulations, including VA facility no-smoking policies.

• Strict adherence to VA information security, privacy, and records management requirements, including data encryption and secure handling of sensitive information.

• All contractor personnel requiring access to VA information systems must complete mandatory security awareness training and sign the Rules of Behavior.