V301--Clermont CBOC Movers

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet listing various equipment, categorized by department or function. It appears to be an inventory or asset list, potentially for informational purposes related to the opportunity.

• Sheet 1: Clinical Equipment: Details clinical equipment including computers, printers, monitors, medical carts, televisions, and specialized medical devices such as tonometers, retinal cameras, and defibrillators. Each entry includes a description, reference ID, serial number, model, location, and service/department.
• Sheet 2: OIT Equipment: Lists Information Technology and Operations equipment, primarily desktop computers (HP and Dell models), networking devices (Cisco switches and routers, Wi-Fi servers), printers (barcode label printers, HP LaserJet), and monitors. Entries include descriptions, serial numbers, models, locations, category stock numbers, and purchase/replacement dates.

This document provides a detailed inventory of existing equipment. Bidders may use this information to understand the current technological environment, potential integration needs, or to identify equipment that may be replaced or serviced as part of the opportunity. It can inform proposals related to IT support, equipment maintenance, or technology refresh initiatives.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide specialized moving and relocation services for the Cincinnati VA Medical Center (VAMC) Clermont Clinic, supporting its move to a new facility and potentially relocating excess equipment to an offsite warehouse.

• Relocation of medical and other essential equipment from the current Clermont Clinic (4600 Beechwood Rd, Cincinnati, OH 45244) to the new clinic (4327 Ivy Pointe Blvd, Cincinnati, OH 45245).

• Potential relocation of excess equipment to an offsite warehouse (615 Elsinore Place, Cincinnati, Ohio 45202).

• Services include disassembly and assembly of furniture, disconnecting and reconnecting medical equipment, and disconnecting/reconnecting electricity from workstations.

• Contractor will provide non-personal services, laborers, vehicles, equipment, supplies, transportation, tools, materials, and supervision.

• Contractor shall not connect to or access the VA Network.

• Contractor must provide ALL packing materials (boxes, cartons, packing material, etc.) and equipment.

• Contractor is liable for any damages to government property.

• Contractor must submit a Certificate of Public Convenience and Necessity (CPCN) from the Ohio PUCO 48 hours in advance of any move, including driver identification, licensure, certifications, and VA security documentation if needed.

• Liability insurance must eclipse the anticipated value of equipment being relocated and cover facility damages.

• Contractor must coordinate all moves with the COR, facility management, and technical points of contact.

• A pre-planning meeting with the COR is required within 7 calendar days of award.

• Contractor must provide a Microsoft Word Document or PDF outlining the planned approach within 48 hours after the pre-planning meeting.

• A final walkthrough and inspection with the COR will occur upon completion of each move.

• Functional inspection of IT and Medical equipment will be completed by the COR and site technical POC within 72 hours of the completed move.

• Contractor must remove and properly dispose of extraneous materials and trash.

• Period of Performance: Estimated February 2026 – May 2026. Weekend and after-hour work may be required.

• Place of Performance: From Cincinnati VAMC Clermont Clinic (4600 Beechwood Rd, Cincinnati, OH 45244) to New Cincinnati VAMC Clermont Clinic (4327 Ivy Pointe Blvd, Cincinnati, OH 45245) and the offsite warehouse (615 Elsinore Place, Cincinnati, Ohio 45202).

• Contract Type: Firm-Fixed Price or as recommended by the National Contracting Officer.

• Personnel: Site Supervisor/Manager, Movers/Installers, Truck Drivers.

• Security: Contractor personnel must display company identifiers and conform to VA security and privacy requirements. No access to VA systems or PII/PHI.

• Government Furnished Items: Government will remove confidential documents and devices prior to relocation.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for specialized moving services for the Department of Veterans Affairs (VA) Cincinnati VA Medical Center (VAMC) Clermont Clinic. The services are required to relocate medical and other equipment from the current clinic to a new clinic location and an offsite warehouse. The move is anticipated to occur between February and May 2026.

• Disassembly and assembly of furniture and medical equipment.

• Disconnecting and reconnecting electricity from workstations.

• Relocation of workstations and office furniture.

• Packing of all items using provided materials.

• Loading and unloading of trucks.

• Transportation of equipment and supplies.

• Submission of Certificate of Public Convenience and Necessity (CPCN) from Ohio PUCO.

• Provision of all necessary packing materials, contractor-operated vehicles, equipment, supplies, transportation, tools, materials, and supervision.

• Contractor personnel shall not connect to or have access to the VA Network.

• Contract Type: Firm-Fixed Price (or as recommended by the National Contracting Officer).

• Period of Performance: Estimated February 2026 – May 2026. Weekend and after-hours work may be required.

• Estimated Value: $34 Million (This appears to be an estimated value for the acquisition, not necessarily the contract award amount).

• Method of Solicitation: RFQ.

• Offer Due Date: February 4, 2026, 09:00 AM EST.

• Evaluation factors are not detailed in this section of the document, but typically include technical and past performance in addition to price.

• This acquisition is listed as "UNRESTRICTED" in the SF 1449, but specific set-aside information is not fully detailed in the provided text.

• The current Clermont Clinic is located at 4600 Beechwood Rd, Cincinnati, OH 45244. The new clinic is at 4327 Ivy Pointe Blvd, Cincinnati, OH 45245. The offsite warehouse is at 615 Elsinore Place, Cincinnati, OH 45202.

• FAR clauses 52.212-1, 52.212-4, 52.212-3, and 52.212-5 are incorporated by reference.