VA Atlanta Healthcare System-Medical Gases and Cylinder Rental
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the VA Atlanta Healthcare System, is soliciting proposals for Medical Gases and Cylinder Rental. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity, seeking a firm-fixed price contract for essential medical supplies and associated services. Quotes are due by March 12, 2026, at 11:00 AM Eastern Time.
Scope of Work
The awarded contractor will be responsible for the provision, filling, transportation, handling, servicing, maintenance, delivery, pickup, and storage of various medical gases and cylinders. Required gases include, but are not limited to, Carbon Dioxide, Helium, Nitrogen, Oxygen, Liquid Nitrogen, Nitrous Oxide, Argon, Propane, and Methane. All gases must meet or exceed United States Pharmacopoeia/National Formulary (USP) standards. Cylinders must comply with all applicable FDA, CGA, DOT, and other federal, state, and local regulations. The contractor must provide and maintain their own cylinders and equipment, and also manage and refill Government-owned property (GFE) medical gas cylinders. Specific requirements for E-sized oxygen cylinders with fixed regulator systems are detailed. Reporting on usage, maintenance, delivery, and incidents is also required.
Contract Details
- Contract Type: Firm-Fixed Price
- Period of Performance: A base year (April 1, 2026 - March 31, 2027) with two subsequent one-year option periods, extending through March 31, 2029.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
Submission & Evaluation
- Response Date/Time: March 12, 2026, 11:00 AM Eastern Time.
- Questions Due: February 23, 2026, 11:00 AM EST.
- Submission Method: Quotes must be submitted electronically via email to Leonard.Robinson@va.gov.
- Evaluation Factors: Proposals will be evaluated based on Technical Acceptability (Quality/Purity, Supplier Qualification, Cylinder Maintenance/Safety, Service/Support) and Price. Award will be made to the lowest price technically acceptable offer.
Key Compliance Requirements
- SDVOSB Eligibility: Offerors must be certified SDVOSBs listed in the SBA certification database and registered in SAM.
- Subcontracting Limitations: Offerors must complete and submit VAAR 852.219-76, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS." This certification requires offerors to affirm that they will pay no more than 50% of the contract amount to non-SDVOSB/VOSB firms (excluding material costs). For nonmanufacturers, products must be from a domestic small business manufacturer/processor. Failure to provide this signed certification will render the offer ineligible for award.
- Other Requirements: The solicitation outlines specific requirements for licensing, liability insurance ($1,000,000 per occurrence), and electronic invoicing.