Various Spare Parts for MH-65E Aircraft

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Schedule of Supplies," provides a detailed breakdown of items required for the contract, organized by CLIN (Contract Line Item Number). It outlines the quantities and specifications for each item across the base period and four option periods. Bidders should use this schedule to understand the specific parts and quantities the government intends to procure.

• Base Period: Lists 9 CLINs with specific part numbers, nomenclature (e.g., RESTRAINT ASSY, BACK CUSH COVER ASY), estimated quantities, and unit of issue (EA - Each).
• Option Periods 1-4: Each option period mirrors the items and quantities listed in the base period, indicating potential for recurring orders.
• Item Details: Includes FSC (Federal Supply Class), NIIN (National Item Identification Number), Part Number, Nomenclature, Flight Critical status (all 'N'), Unit of Issue, Estimated Quantity, Unit Price (all '0.0' in this extract, suggesting pricing is to be determined or provided separately), Minimum Order Quantity, Multi-Buy Quantity, Shelf Life, Manufacturer Code, Delivery ARO (After Receipt of Order), Inspection and Acceptance, and Certificate of Conformance/Analysis (COC/COA).

This schedule is critical for bidders to:

• Identify the specific parts and quantities required for each contract period.
• Understand the scope of the procurement in terms of item types and volumes.
• Prepare accurate pricing proposals based on the listed items and quantities.
• Assess their capability to supply the specified items within the required timeframe and conditions.

Forms / Attachments / Pricing Sheets

This document, "Attachment 2 - Provisions Clauses and Terms and Conditions," contains the full text of various contract clauses and provisions that are applicable to this solicitation. It serves to inform potential bidders of the legal and contractual requirements they will be expected to adhere to if awarded a contract.

• Contract Terms and Conditions: Includes FAR and HSAR clauses and provisions that govern the contract, superseding other terms and conditions.
• Provisions: Details specific instructions for offerors, such as the period for acceptance of offers (120 days) and quotation submission requirements (completion of "Schedule of Supplies/Services" document).
• Evaluation: States that the "Evaluation—Commercial Products and Commercial Services" provision is not applicable due to the sole source nature of the acquisition, with award based on fair and reasonable pricing.
• Certifications and Representations: Requires offerors to certify regarding responsibility matters, including debarment, suspension, and delinquent taxes. It also includes representations regarding felony convictions and specific prohibitions related to foreign entities (Iran, Sudan, China) and sensitive technologies.
• Contract Type: Specifies an Indefinite Delivery Requirements-Type contract.
• Security and Compliance: Outlines requirements related to covered telecommunications equipment, FASCSA orders, and security prohibitions.
• Quality Assurance: Details requirements for products touching USCG aircraft, including immediate notification of issues, contractor quality control manual content, and handling of changes.
• Packaging and Marking: Provides specific instructions for packaging and marking of shipments to the USCG Aviation Logistics Center.
• Shipping Instructions: Specifies the shipping address for contractor shipments.
• Inspection and Acceptance: Outlines procedures for inspection and acceptance of material, including requirements for Certificates of Conformance (COC) and traceability.
• Invoicing Instructions: Details how contractors should submit invoices.

This document is critical for bidders as it defines the contractual framework and compliance obligations. Bidders must carefully review all clauses and provisions to understand their responsibilities, potential risks, and the requirements for proposal submission and contract performance. Failure to comply with these terms can impact eligibility for award or lead to contract non-compliance. Key areas for bidders to focus on include submission requirements, evaluation basis, certifications, and specific prohibitions.

Solicitation / Justification and Approval (J&A)

This document is a Justification and Approval (J&A) for other than full and open competition for the procurement of various spare parts for the USCG MH-65E aircraft. The United States Coast Guard (USCG) Aviation Logistics Center (ALC) intends to award a sole source contract to Oregon Aero, Inc., the Original Equipment Manufacturer (OEM) and only authorized distributor in North America.

• Procurement of various spare parts for the USCG MH-65E aircraft.

• Supplies are needed for fleet readiness and programmed depot maintenance.

• The contract will be a Firm Fixed-Price Indefinite Delivery Requirements type.

• Contract type: Firm Fixed-Price Indefinite Delivery Requirements.

• Period of Performance: One-year Base Period and four (4) one-year Option Periods.

• Funding: Operations and Support funds, Fiscal Year 2026 through 2031.

• Estimated total value is redacted.

• This is a sole source justification, not a solicitation for proposals.

• The contract action will be advertised on SAM.gov as a combined sole source synopsis/solicitation.

• Estimated date of publication is February 2026.

• Sole source acquisition from Oregon Aero, Inc. (OEM and only authorized distributor).

• Responsible sources are limited to the OEM and their authorized distributors.

• The USCG does not own the necessary technical data, which is proprietary to the OEM.

• Reverse engineering or modification by other sources is not feasible due to the need to maintain structural integrity and aircraft safety.

• Market research was conducted, and no other capable sources expressed interest.

• The USCG will continue to attend industry events to foster competition among manufacturers, affiliates, and distributors.