VDC Maintenance

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial services, identified by solicitation number FA500426Q0002. The North American Industry Classification System (NAICS) code is 811310, with a Small Business Size Standard of $12.5M. The solicitation incorporates provisions and clauses effective through FAC 2025-06, DFARS Change 10/01/2025, and DAFFARS DAFAC 2023-0707.

The solicitation outlines requirements for various maintenance and service call tasks related to hangar operations. Specific line items include:

• Hangar Inspection/Maintenance (excluding parts & materials)
• Routine Service Call Travel
• Routine Service Call On-Site Labor Rate
• Emergency Service Call Travel
• Emergency Service Call On-Site Labor Rate
• Management of EAFB stock replacement parts inventory (approx. $15,000.00), utilizing government-provided materials (GPM) and restocking GPM at Cost Plus 15%.

Periods of Performance are detailed for multiple years, starting from March 1, 2026, through February 28, 2030.

The contract includes an option for continued performance under FAR 52.217-8, with a maximum extension of 6 months. The contract also includes an option to extend the term under FAR 52.217-9.

Quotes must be submitted via email to A1C Jedidiah Lee (Jedidiah.lee@us.af.mil) and SSgt Nicholas Johnson (nicholas.johnson.83@us.af.mil) no later than 4:30 PM AKST on January 21, 2026. Questions must be submitted no later than 4:00 PM AKST on January 15, 2026.

Basis for Award is best value to the Government, considering Cost/Price and Technical Capability. Mandatory registration in the System for Award Management (SAM) is required for award eligibility.

This procurement is a set-aside for Small Businesses using NAICS 811310. Only quotes submitted by Small Businesses will be accepted.

Attachments include: Attachment 01 – VDC Service PWS, Attachment 02 – Wage Determination, and Attachment 03 – Questions and Answers.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding RFQ FA500426Q0002.

• Incumbent Contractor: INDEN SOLUTIONS GROUP INC is the current incumbent.
• Previous Awards: The incumbent contract has a base year plus 4 option years, awarded for $421,504.00.
• Contract Type: This is a re-acquisition. The previous contract number is VDC Maintenance - FA500420C0016.

This Q&A clarifies the incumbent contractor, previous award details, and the contract's history, which may inform bidder proposals and understanding of the opportunity.

Amendment / Modification

This document is Amendment 1 to Solicitation FA500426Q0002. It serves as a Request for Quotation (RFQ) for commercial services.

• The solicitation number is FA500426Q0002.

• The North American Industry Classification System (NAICS) code is 811310, with a Small Business Size Standard of $12.5M.

• The RFQ is due by 4:30 PM AKST on January 20, 2026.

• Questions must be submitted by 4:00 PM AKST on January 15, 2026.

• Vendors must submit quotes via email to A1C Jedidiah Lee (Jedidiah.lee@us.af.mil) and SSgt Nicholas Johnson (nicholas.johnson.83@us.af.mil).

• Failure to quote on the CLINs will render the quote unacceptable.

• The solicitation is a set-aside for Small Businesses. Only quotes submitted by Small Businesses will be accepted.

• Award will be made on a best-value basis, considering Cost/Price and Technical Capability.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5683, Revision No. 25) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in Alaska, specifically the Alaska Borough of Fairbanks North area.

• Lists occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes footnotes for specific occupations that may have additional requirements or clarifications.

This wage determination is crucial for bidders to understand the labor costs associated with the opportunity. It dictates the minimum wages and benefits that must be paid to employees performing work under the contract, directly impacting the cost proposal. Bidders must ensure their proposed wages meet or exceed these requirements to be compliant.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial services related to VDC Maintenance. The North American Industry Classification System (NAICS) code is 811310, with a Small Business Size Standard of $12.5M. The solicitation is issued in accordance with FAR Subpart 12.6 and incorporates provisions and clauses effective through the Federal Acquisition Regulation (FAR) FAC Number 2025-06, Defense Federal Acquisition Regulation Supplement (DFARS) DFARS Change 10/01/2025, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) DAFAC 2023-0707.

The solicitation outlines specific line items for services, including:

• Hangar Inspection/Maintenance (excludes parts & materials)

• Routine Service Call Travel

• Routine Service Call On-Site Labor Rate

• Emergency Service Call Travel

• Emergency Service Call On-Site Labor Rate

• EAFB stock replacement parts inventory (KTR will restock GPM at Cost Plus 15%)

• The period of performance for the listed items spans from 01 Mar 2026 to 28 Feb 2030, with specific annual breakdowns.

• The contract includes an option to extend services under FAR 52.217-8, for up to 6 months.

• Payment terms are Net 30.

• Quotes must be emailed to A1C Jedidiah Lee and SSgt Nicholas Johnson.

• Submission deadline: 4:30 PM AKST, 20 January 2026.

• Questions deadline: 4:00 PM AKST, 15 January 2026.

• Basis for Award: Best value to the Government, considering Cost/Price and Technical Capability.

• This is a set-aside for Small Businesses using NAICS 811310. Only quotes submitted by Small Businesses will be accepted.

• Mandatory registration in the System for Award Management (SAM) is required for award eligibility.

• Attachments include: Attachment 01 – VDC Service PWS and Attachment 02 – Wage Determination.

• Offerors must be familiar with applicable FAR/DFARS provisions and clauses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing non-personal services to perform preventative maintenance, inspection, and service of 270/480 Volts Direct Current (VDC) Power Units and associated service pits at Eielson AFB, Alaska. The goal is to ensure dependable and safe operation of the identified equipment.

• Preventative Maintenance: Perform quarterly and annual inspections and servicing of VDC Units according to manufacturer's recommendations and O&M manuals. This includes providing quarterly reports detailing equipment status and recommendations for repairs.

• Repair Service Calls: Respond to routine and emergency service calls within specified timeframes (48 hours for routine, 24 hours for emergency). A written Letter of Recommendation Repairs (LLR) detailing costs and proposed work is required for all service calls.

• Solid Waste Collection and Disposal: Use contractor-supplied containers for waste disposal and adhere to base recycling programs and EPA/DEC regulations.

• Hazardous Waste Training: Contractors must complete annual hazardous waste training.

• Performance will be evaluated based on COR assessment, tenant satisfaction, and customer complaints.

• Response times for service calls are critical.

• Preventive maintenance must be performed within the specified time 100% of the time.

• All cost proposals for repairs must be received within 24 hours.

• Period of Performance (PoP): One (1) Base Year (March 1, 2026 – February 28, 2027) with three (3) 12-month option years.

• Place of Performance: Eielson AFB, Alaska.

• Security: Contractor personnel require base passes, identification, and potentially special clearances. Vehicles also require identification.

• Personnel: Contractor personnel must present a neat appearance and wear distinctive clothing identifying the company. The government can restrict employment of individuals posing a security threat.

• Safety: Adhere to OSHA requirements, cordon off maintenance areas, and ensure no Foreign Object Debris (FOD) is spread.

• Warranty: A one-year warranty on contractor-installed parts and workmanship is required.

• Emergency Medical Service: The government provides emergency medical treatment and transportation, with the contractor responsible for reimbursement.

• Base Closures: Work not accomplished due to base closure must be completed upon reopening.

• Contractor Responsibilities: Comply with base traffic laws, are prohibited from possessing weapons, and must report security threats. Safeguard government property.