Vehicle Maintenance Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Juba, Department of State, is soliciting proposals for Vehicle Maintenance Services in Juba, South Sudan. This opportunity seeks to establish multiple Firm Fixed-Price Blanket Purchase Agreements (BPAs) for comprehensive maintenance and repair of U.S. Government vehicles. Proposals are due Wednesday, February 18, 2026, at 5:00 p.m. CAT.
Scope of Work
This contract aims to provide efficient and effective vehicle maintenance and repair services for a varied fleet, including Toyota Land Cruisers, Mercedes Benz vans, Isuzu, Mitsubishi, and Hino utility trucks. Services encompass:
- Routine vehicle maintenance and repairs (including body work and AC maintenance).
- Emergency field services, such as towing in case of breakdowns.
- Supply of genuine spare parts and a price list.
- Auto electrics and autotronics services.
- Tracking vehicle maintenance history and providing required reports. The successful vendor must supply only genuine and standard auto parts and maintain accurate vehicle maintenance records.
Vendor Requirements
Interested vendors must demonstrate the capacity to carry out maintenance, repairs, and emergency services, including towing, and supply required vehicle parts within specified timelines. Key requirements include:
- Operating a workshop in Juba, South Sudan, equipped with diagnostic tools.
- The workshop must be secured by a wall fence and CCTV.
- The vendor must have been in business for over two years.
- Ability to source genuine spare parts and experience with both armored and non-armored vehicles.
- Personnel must be professional auto technicians.
Contract Details
- Contract Type: Firm Fixed-Price Blanket Purchase Agreement (BPA) with multiple vendors.
- Period of Performance: One (1) base year with four (4) optional renewal periods.
- Set-Aside: No specific set-aside is mentioned.
- Product/Service Code: J023 - Maintenance, Repair And Rebuilding Of Equipment: Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles.
Submission & Evaluation
Proposals must be submitted electronically to JubaProcurement@state.gov in Adobe Acrobat (pdf) format, not exceeding 45MB. The email subject line must be "Solicitation Number 19SS3026Q0003". Offerors must be registered in the System for Award Management (SAM) prior to submission and complete SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3. Evaluation will be based on the lowest price and technically acceptable approach, considering delivery time and warranty. Technical acceptability will assess past performance, experience, and technical information. Responsibility will be determined by financial resources, ability to comply with performance periods, integrity, organization, experience, skills, equipment, facilities, and eligibility.
Key Dates
- Questions Deadline: Wednesday, February 4, 2026.
- Questions Response Date: Friday, February 6, 2026.
- Proposal Submission Deadline: Wednesday, February 18, 2026, at 5:00 p.m. CAT.
Contact Information
- Primary Contact: Leslie C. Petersen (PetersenLC2@state.gov)
- Secondary Contact: Samuel Jansuk Sula (SulaSJ@state.gov)