Vehicle Upfitting, Chequamegon Nicolet NF

Amendment / Modification

This document is Amendment 0001 to Solicitation 12444626Q0009.

• The "Description of Amendment/Modification" section states "See attached QA Jan152026".

• The Period of Performance is listed as 02/06/2026 to 04/06/2026.

• The effective date of the amendment is 01/15/2026.

• The document indicates that offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended. Failure to do so may result in rejection of the offer.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the opportunity, clarifying specific requirements and details.

• Zone A Perimeter Lights: Installation of Zone A perimeter lights in grille guards is no longer a requirement. The government will provide and install the grille guards.
• Vehicle Pickup/Dropoff: There are no designated pickup or dropoff points for vehicles. The government will arrange transportation to and from the vendor.
• Winch Installation: Winches are pre-installed from the factory, and prewiring for them is no longer necessary.
• Radio Prewiring: Vendors should prewire for a Bendix King mobile radio, but the exact model is unknown.
• Vehicle Shifters: The vehicles are equipped with dial shifters, not floor shifters.

These clarifications do not appear to alter any stated requirements, due dates, or submission rules, but provide essential details for understanding the scope of work related to vehicle modifications and installations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure and install traffic warning systems and related equipment in four USDA Forest Service truck units, ensuring safe and functional operation.

• Installation of electronic siren systems, including controllers and speakers.

• Installation of forward and aft zone LED light bars and warning lights.

• Installation of interior cab consoles with controls for lighting and sirens.

• Wiring and power management for all installed components, including radios and winches.

• Installation of a cell phone booster kit.

• Application of specific striping, marking, and door shields according to Region 9 standards.

• Work must be performed in accordance with manufacturer specifications and commercial practices.

• Electrical components must be on a stand-alone system to avoid voiding vehicle manufacturer warranties.

• Wiring must be routed and protected to prevent damage and meet electrical integrity standards.

• All components must have service loops for inspection and maintenance.

• Final testing to ensure no parasitic load on the main battery when the ignition is off.

• Striping and markings must be free of bubbling at inspection.

• Contract completion is 60 days after receipt of order.

• Installation will occur at the contractor's service location.

• "Brand Name or Equal" clause applies to specified equipment.

• Government may perform periodic inspections during installation.

• Contractor is responsible for self-inspection and maintaining work to specified standards.

• Installation manuals must be provided to the Government prior to acceptance.

• Specific equipment models (e.g., Federal Signal™, Havis ChargeGuard, Wilson WeBoost) are listed as examples, with equivalents acceptable if they meet specifications.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This wage determination is relevant for contractors to understand labor costs associated with the opportunity.

• Wage Determination Number: 2015-4945, Revision No. 30, dated 12/03/2025.
• Geographic Area: Minnesota Counties of Anoka, Carver, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, Washington, Wright; and Wisconsin Counties of Pierce, St. Croix.
• Occupational Listings: Includes a comprehensive list of occupations with corresponding wage rates and footnotes.
• Fringe Benefits: States that fringe benefits required follow the occupational listing and provides details on Health & Welfare rates ($5.55 per hour or $222.00 per week/month) and specific rates for EO 13706 ($5.09 per hour or $203.60 per week/month).
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), including specific hourly rates for 2025 ($13.30 or higher).
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays.
• Conformance Process: Details the process for classifying and determining wage rates for occupations not listed in the determination.

This document is critical for bidders to accurately estimate labor costs for proposals. It establishes the minimum wage and fringe benefit requirements for all service employees working on the contract within the specified geographic areas. Bidders must ensure their proposed wages meet or exceed these minimums to be compliant. The document also outlines specific requirements related to paid sick leave, vacation, and holidays, which must be factored into labor cost calculations and contract performance.

Form / Attachment / Pricing Sheet

This document is an "Experience Questionnaire" attachment for bidders to complete and submit with their offer. It is designed to gather information about the offeror's qualifications, experience, and capabilities relevant to the opportunity.

• Offeror Information: Requires name, SAM UEI, email, and point of contact.
• Business Details: Type of business, years of experience in the line of work, and years as a prime/subcontractor.
• Project History: Lists completed projects in the last 3 years and concurrent contractual commitments, including contract details and references.
• Past Performance: Inquiries about failure to complete work or work completed by performance bond.
• Technical/Operational Information: Details on special supply features, probable life of items, warranty, maintenance, delivery terms, and available organization/employees.
• Approach: A narrative description of the anticipated approach to the project.
• Certification: A statement certifying the completeness and correctness of the provided information.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used to assess the offeror's experience, capability, and suitability to perform the work described in the solicitation. Failure to provide complete information may impact the evaluation of the offer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) for the upfitting of two law enforcement vehicles. The acquisition is set aside for small business concerns.

• Upfit 2 law enforcement vehicles in accordance with Attachment A Statement of Work (SOW).

• Contractors must submit pricing for all items listed in the Schedule of Items.

• Anticipated contract type: Firm-fixed price.

• The Government intends to make one award.

• Submission Deadline: 5:00 PM CST, January 29, 2026, via email to shad.stoddard@usda.gov.

• Questions Deadline: 5:00 PM CST, January 20, 2026, to shad.stoddard@usda.gov.

• Evaluation Criteria: Lowest price technically acceptable. Offers will be evaluated for Price (fair and reasonable), Technical Acceptability (based on Attachment B Experience Questionnaire), and Past Performance.

• Responsiveness Requirements: Completed total price for the Schedule of Items, completed Attachment B Experience Questionnaire, and acknowledgement of amendments.

• SAM Registration: Offerors must have an active entity registration in the System for Award Management (SAM).

• Acquisition set-aside for small business concerns.

• Applicable clauses and provisions are incorporated by reference (full text available at www.acquisition.gov).

• Key attachments include: Attachment A Statement of Work (SOW), Attachment B Experience Questionnaire, and Attachment C Wage Determination (WD).

• The USDA Ombudsman Program is available for agency protests.