Vertical Transportation Equipment (VTE) Maintenance, Repair, and Alteration Services, Naval Complex Newport, Newport Rhode Island

Solicitation / RFP / RFQ

This is a pre-solicitation synopsis notifying potential offerors of a Firm Fixed Price (FFP)/Indefinite Delivery/Indefinite Quantity (IDIQ) Performance-Based contract for Vertical Transportation Equipment (VTE) Maintenance, Repair, and Alteration Services at the Naval Complex Newport, Rhode Island. The intent is to procure recurring and non-recurring services.

• Perform Vertical Transportation Equipment (VTE) Maintenance, Repair, and Alteration Services.

• Services include Emergency, Urgent, and Routine work.

• Includes Preventative Maintenance, Inspection, Testing, and Certification.

• Includes Fire Suppression Systems Inspections.

• Offerors must have provided similar services as described in the Performance Work Statement (PWS).

• Offerors must have experience responding simultaneously to requirements for several customers or installations.

• Contract type: Firm Fixed Price (FFP)/Indefinite Delivery/Indefinite Quantity (IDIQ), Performance-Based.

• Period of Performance: Base period with 4 (four) twelve-month option periods, not to exceed sixty months cumulatively. The initial term may be less than one year.

• Estimated Value: A contract with a yearly value of at least $200,000.00 for recurring services. The size standard for NAICS 238290 is $22.0 million.

• This contract will replace the current contract N4008521D0063, which expires August 01, 2026.

• Source Selection Procedure: Lowest Price Technically Acceptable (LPTA) Method.

• Proposals will be screened for price first, then non-price factors of the lowest priced proposal will be evaluated.

• Evaluation Factors: Factor 1 – Technical Approach/Management, Factor 2 – Corporate Experience, Factor 3 – Safety, and Factor 4 – Past Performance. Offerors MUST be evaluated as technically ACCEPTABLE under Factors 1, 2, 3, and 4 to be considered technically acceptable overall.

• For Factor 2 and Factor 4, offerors shall submit projects similar in size, scope, and complexity.

• The RFP will be posted on SAM.gov around May 07, 2026.

• Estimated proposal due date: At least 30 days after RFP posting.

• Technical inquiries due 10 days prior to RFP due date, submitted in writing to Melinda Robinson.

• Procurement Method: "Full and Open/Unrestricted" Competitive procurement.

• Delivery Method: NAVFAC Mid-Atlantic Electronic Contract with online ordering using FedMall.

• Payment: Acceptance of Government Purchase Credit Cards is required.

• Full and Open/Unrestricted procurement.

• All prospective contractors are required to register in the System for Award Management (SAM) database. Ineligible for award if SAM registration is not active at time of proposal submission.

• The RFP will be made available in electronic format only (Adobe Acrobat .pdf).

• Notifications of updates or amendments will be posted on SAM.gov. Offerors are responsible for continually viewing the website for changes.

• Current contract expires August 01, 2026.

Sources Sought Notice

This notice is a market research tool to determine the availability and capability of small business sources for Vertical Transportation Equipment (VTE) Maintenance, Repair, and Alteration Services at the Naval Complex Newport, Rhode Island. It is not a request for proposal, and no contract will be awarded from this notice.

A Firm-Fixed Price (FFP) / Indefinite Delivery Indefinite Quantity (IDIQ) contract with recurring and non-recurring services is anticipated. The total contract term, including options, shall not exceed 60 months.

The contractor will be responsible for furnishing all labor, supervision, management, tools, materials, equipment, transportation, and incidental engineering for VTE Maintenance, Repair, and Alteration Services. This includes Emergency/Urgent/Routine (EUR) work orders, Preventative Maintenance (PM) Program, Inspection, Testing, and Certification Program, and Fire Suppression Systems Inspections.

Small Business, Small Disadvantaged Business, Women Owned Small Business, Service-Disabled Veteran-Owned Small Business, certified HUBZone Small Business, and certified 8(a) Businesses are encouraged to respond.

NAICS Code: 238290, Size Standard: $22.0 million.

Interested parties are requested to submit a brief capabilities package (not to exceed 5 pages) addressing:

• Examples of similar projects within the last five years (size, scope, complexity).

• Knowledge of state regulations within the Area of Responsibility (AOR).

• Whether the firm worked as a prime or subcontractor, contract value, brief description of how the contract relates to the described work, and a Government/Agency point of contact.

• Company profile (offices, employees, annual receipts, office location(s), bonding capacity, UEI number, CAGE Code).

• Indicate small business status.

• Identify the geographic area of operation.

• A contract with a yearly value of at least $200,000.00 for recurring services is anticipated.

• Electronic submission is accepted.

• Responses must be received no later than 2:00 PM Eastern Standard Time on March 16, 2026.

• Email submissions to: melinda.l.robinson12.civ@us.navy.mil

• Questions regarding this notice may be emailed to the same address.

• The Government will not pay for any information solicited.

• Respondents will not be notified of the results of the evaluation.

• Submission of a capabilities package is not a prerequisite to any potential future offerings.

Sources Sought Notice

This is a market research tool to determine the availability and capability of small business sources for Vertical Transportation Equipment (VTE) Maintenance, Repair, and Alteration Services at the Naval Complex Newport, Rhode Island. The government is not requesting proposals at this time and will not award a contract from this notice.

• Contract Type: Facility Support, Firm-Fixed Price (FFP)/Indefinite Delivery Indefinite Quantity (IDIQ)

• Total Contract Term: Not to exceed 60 months (including options)

• NAICS Code: 238290, Size Standard: $22.0 million

• Furnish all labor, supervision, management, tools, materials, equipment, transportation, and incidental engineering for VTE Maintenance, Repair, and Alteration Services.

• Includes Emergency/Urgent/Routine (EUR) work orders, Preventative Maintenance (PM) Program, Inspection, Testing, and Certification Program, and Fire Suppression Systems Inspections.

• Small Business

• Small Disadvantaged Business

• Women Owned Small Business

• Service-Disabled Veteran-Owned Small Business

• Certified HUBZone Small Business

• Certified 8(a) Businesses

• Brief package, not to exceed 5 pages.

• Address similar projects within the last five years (similar size, scope, complexity).

• Indicate prime or subcontractor role, contract value, description of relevance, and Government/Agency point of contact.

• Must have experience with contracts of at least $200,000 annually for recurring services.

• Must have experience responding simultaneously to requirements for several customers or installations.

• Include company profile (offices, employees, annual receipts, office location, bonding capacity, UEI, CAGE Code).

• Indicate small business status.

• Identify geographic area of operation.

• Responses must be received no later than 2:00 PM Eastern Standard Time on March 9, 2026.

• Email submissions to: melinda.l.robinson12.civ@us.navy.mil

• The government will not pay for any information solicited.

• Respondents will not be notified of the results of the evaluation.

• Participation in this sources sought notice will assist the Navy in tailoring requirements.