Vibration Analysis & Ultrasound Testing
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Bureau of Investigation (FBI) is conducting a Sources Sought / Request for Information (RFI) to identify qualified small businesses capable of providing Vibration Analysis & Ultrasound Testing for HVAC systems at its CJIS Division in Clarksburg, WV. This market research aims to inform an acquisition strategy for a potential five-year contract. Responses are due by January 23, 2026, at 4:00 PM EST.
Scope of Work
The FBI requires a non-personal services contract for semi-annual Vibration Analysis and Ultrasound Analysis. This includes:
- Vibration Analysis: Evaluation of mechanical systems in Buildings 0001, 0002, 0003, 0005, & 0009.
- Ultrasound Analysis: Inspection of pneumatic (compressed air) systems in Buildings 0001A, 0002, 0003, & 0005. The analysis aims to detect anomalies, predict failures, and reduce energy consumption. Bi-annual reports are required, detailing findings, corrective actions, cost estimates, and maintaining a database of equipment performance.
Contract & Timeline
- Type: Sources Sought / Request for Information (Market Research Only)
- NAICS: 541330 Engineering Services (Size Standard: $25.5M)
- Potential Duration: Five (5) calendar years (1 Base Year + 4 Option Years)
- Response Due: January 23, 2026, 4:00 PM EST
- Published: January 9, 2026
Requirements & Information Requested
Interested businesses should provide:
- Company details (name, address, POC, email, UEI).
- Socio-economic classification(s) (e.g., 8(a), HUBZone, SDVOSB, WOSB, Small Business) and average annual revenue for the past three fiscal years.
- General statement of qualifications, capabilities, and ability to perform the described work.
- Demonstrated experience and technical competence with site equipment (pumps, chillers, air handlers, cooling towers, exhaust fans).
- Number of years of experience, metro locations, geographic areas, remote locations, and/or military installations where similar services were performed, including contract numbers, dollar values, and owner points of contact.
- Brief descriptions of at least two similar services provided within the past five years (contract number, value, location, period, description).
Special Requirements (from Draft SOW)
- Requires a Certified Vibration Analysis Technician.
- Adherence to federal, state, local, and FBI safety/environmental regulations.
- Personnel require appropriate security clearance, access approval, background investigations, and potential polygraph examinations.
- Strict IT security requirements, including virus scanning, software compliance, and handling of FBI data/equipment.
- Contractor must maintain an inventory of Government Furnished Equipment (GFE).
Additional Notes
This is solely for market research; proposals are not being requested or accepted at this time. The FBI will use responses to develop an acquisition strategy. Responses are limited to three pages in PDF or Word format.