Vital Records for IA Probate Strike Team
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Interior, Bureau of Indian Affairs (BIA), is soliciting quotes for Vital Records for the IA Probate Strike Team. This is a Combined Synopsis/Solicitation for commercial services, set aside 100% for Indian Small Business Economic Enterprises (ISBEEs). The requirement is for a Vital Records Suite, specifically the VitalChek brand name, to support identity resolution and probate case streamlining. Quotes are due by February 5, 2026, 1400 Local Time.
Scope of Work
The objective is to acquire vital records for identity resolution to support fiduciary duties in heir identification, trust asset management, and probate case streamlining. The requirement includes:
- Direct Access to the proprietary VitalChek network.
- Capacity to support 6,000 requests.
- Admissibility: Records must be sourced directly from government jurisdictions to ensure legal admissibility in probate court.
- Key Services: State agency certificate fees, UPS Expedited shipping, authentication, setup/onboarding, automated batch ordering, user portal with real-time reporting, "White Glove" customer service, and monthly accounting/billing services.
- All record handling must comply with the Privacy Act of 1974 and DOI departmental privacy policies.
Contract Details
- Type: Firm-Fixed-Price (FFP) Purchase Order.
- Product/Service Code: 7630 (Newspapers And Periodicals).
- NAICS Code: 519290 (1,000 employees size standard).
- Anticipated Delivery Date: September 30, 2026.
Submission & Evaluation
- Submission Deadline: February 5, 2026, 1400 Local Time.
- Submission Method: Email quotes to Adam Lowery, Contract Specialist, at adam.lowery@bia.gov. The subject line must be "Company Name Quote in Response to 140A1626Qxxxx".
- Required Submission Elements: Unique Entity ID, Business Mailing Address, Contact Name/Phone/Email, RFQ Number, Quote Number/Date, Pricing, affirmation that records will be provided by VitalChek per the SOW, and a signed and completed Indian Affairs Indian Economic Enterprise (IEE) Representation Form.
- Evaluation: Award will be based on the Lowest-Priced, Technically Acceptable quote.
Eligibility / Set-Aside
This opportunity is 100% set-aside for Indian Small Business Economic Enterprises (ISBEEs). Offerors must submit a signed IEE Representation Form to certify eligibility under the Buy Indian Act (25 U.S.C. 47) and DIAR Part 1480.
Contact Information
For solicitation inquiries, contact Adam Lowery at Adam.Lowery@bia.gov or 571-560-0622.