W041-- Portable Chiller Rental 550 Tons
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 7, is soliciting proposals for Portable Chiller Rental services (550 Tons) for the Carl Vinson VA Medical Center in Dublin, Georgia. This is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The purpose of this requirement is to provide a fully operational 550-ton electric-powered, air-cooled portable chiller system, including comprehensive services for its operation and maintenance. Offers are due by April 22, 2026, 12:00 PM EST.
Scope of Work
This firm-fixed-price contract requires the provision of one (1) fully operational 550-ton electric-powered, air-cooled portable chiller system. The vendor is responsible for delivery, installation, operation, maintenance, and removal of the chiller and all necessary accessories (hoses, cabling, reducers, bolts). Services include emergency calls, service calls, and maintenance to ensure continuous operation. Equipment must meet all applicable safety, environmental, and industry standards (OSHA, NFPA). Personnel must be on-site within 24 hours for equipment issues, and a replacement must be provided within 120 hours if issues are not resolved within 72 hours. The period of performance is 210 calendar days.
Key Clarifications & Site Conditions
- Electrical Specifications: The facility will provide a 480V, 3-phase transformer capable of 1200 amps. The connection point is approximately 75 feet from the proposed chiller placement.
- Chiller Placement: Tentatively planned for Parking Lot 11, near a loading dock requiring a 300-foot reverse for access.
- Tie-In Location: Chilled water connection points are in the basement, approximately 200 feet from the chiller placement area.
- Water Quality: Chiller water lines must be free of dirt and debris before connection. The vendor will be responsible for any damage to facility lines caused by debris or improper "charging" of the chiller.
- Incumbent Information: This is not a new procurement, but incumbent contract details will not be provided; bidders are encouraged to use publicly available resources.
Contract Details & Submission
- Contract Type: Firm-Fixed-Price.
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).
- Set-Aside: Total Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified as a certified SDVOSB in the SBA database at the time of offer submission and award, and registered in SAM.
- Submission: Offers must be submitted electronically as a single PDF document, including a completed and signed SF1449, Price/Cost Schedule, Technical Capability demonstration, and Past Performance information (minimum two references).
- Evaluation: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.
- Questions: The question-and-answer period is now closed. All communications must be directed to the Contracting Officer.
- Response Date: April 22, 2026, 12:00 PM EST.
Contact Information
Contracting Officer: Jessica Cummings (Jessica.Cummings3@va.gov, (803) 776-4000 x7801).