W041-- Portable Chiller Rental 550 Tons

Amendment / Modification

This amendment (No. 0002) revises the solicitation for Portable Chiller Rental (550 Tons) for the Carl Vinson VA Medical Center.

Key changes include:

• Revised Statement of Work (SOW): The SOW has been entirely replaced to clarify the requirement for a 550-ton portable chiller and emphasize the need for continuous temporary cooling services. The revised SOW is attached.

• Chiller Capacity: Explicitly states the government requires a minimum 550-ton portable chiller. Proposals not meeting this capacity will be considered noncompliant.

• Nature of Requirement: Clarifies the primary purpose is continuous temporary cooling services, with the equipment being incidental.

• Limitations on Subcontracting: Notes that the cost of materials and equipment is excluded from subcontracting calculations per VAAR 852.219-75.

• Closing Date Extension: The solicitation closing date has been extended to April 27, 2026, at 12 PM EST.

• Statement of Work (SOW)

• Solicitation Closing Date

• The proposal deadline has been extended to April 27, 2026, 12 PM EST.

• Offerors must ensure their proposals meet the clarified 550-ton chiller capacity requirement as detailed in the revised SOW.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding Solicitation 36C24726Q0456 for Portable Chiller Rental (550 Tons).

• Electrical Specifications: The government will provide a 480V, 3-phase transformer capable of 1200 amps. The connection point is approximately 75 feet from the proposed chiller placement.
• Chiller Placement: The chiller is tentatively planned for Parking Lot 11, near a loading dock requiring a 300-foot reverse for access.
• Tie-In Location & Distance: Chilled water connection points are in the basement, approximately 200 feet from the chiller placement area.
• Water Quality: Chiller water lines must be free of dirt and debris before connection. The vendor is responsible for any damage to facility lines caused by debris or improper "charging" of the chiller.
• Incumbent Information: This is not a new procurement, but the government will not provide incumbent contract details. Bidders are encouraged to use publicly available resources.

These clarifications provide essential details on electrical capacity, site conditions, connection points, and water quality requirements, which bidders must consider when preparing their proposals. The information regarding the incumbent contract encourages bidders to conduct their own research.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a firm-fixed-price contract to provide portable chiller rental services (550 Tons) for the Carl Vinson VA Medical Center in Dublin, Georgia. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 7, intends to award this contract.

• Provision of one (1) fully operational 550-ton electric-powered, air-cooled portable chiller system.

• The system must include its own breakers and main disconnect; the facility will provide the electrical connection.

• Comprehensive services including emergency calls, service calls, and maintenance to ensure continuous operation.

• Delivery, installation, operation, maintenance, and removal of the chiller and necessary accessories (hoses, cabling, reducers, bolts).

• Equipment must meet all applicable safety, environmental, and industry standards (OSHA, NFPA).

• The vendor must have personnel on-site within 24 hours for equipment issues and provide a replacement within 120 hours if issues cannot be resolved within 72 hours.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 210 calendar days.

• Offers must be submitted electronically as a single PDF document.

• Required submission components: Completed and signed SF1449, Completed Price/Cost Schedule, Technical Capability demonstration, and Past Performance information (minimum two references).

• All questions must be submitted via email by April 20, 2026, 12:00 PM EST.

• Response Date: April 22, 2026, 12:00 PM Eastern Time.

• Award will be made to the lowest priced offeror whose technical capability is rated Acceptable (Lowest Price Technically Acceptable - LPTA basis).

• This acquisition is a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be verified as a certified SDVOSB in the SBA certification database at the time of offer submission and award.

• Offerors must be registered in the System for Award Management (SAM).

• Applicable NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).

• The solicitation incorporates FAR clauses related to commercial products and services, including those related to labor standards, security, and payment.