W065--Combined Synopsis/Solicitation GI scope Lease and Service Brand Name or Equal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Edward Hines, Jr. VA Hospital, is seeking a Brand Name or Equal lease of GI scopes and related services. This combined synopsis/solicitation (36C25226Q0203) requires a base lease with four one-year option periods, with equipment to be operational by March 23, 2026. Offers are due by February 11, 2026, at 4:00 PM Central Time.
Scope of Work
This opportunity covers the lease of GI scopes and associated services, including specific Fujifilm and ELUXEO endoscopic video imaging systems, processors, monitors, and accessories. Key requirements include:
- Lease of Brand Name or Equal GI Scopes meeting detailed salient characteristics.
- Maintenance of equipment in optimal working condition, with regular service and prompt repair/replacement.
- Training for VA staff on scope operation.
- Software compatibility with PROVATION, ORACLE (Cerner), CPRS, and WINDOWS 10 or newer.
- An "All Inclusive Service Contract Monthly" is also required.
Contract & Timeline
- Contract Type: Lease Agreement (Combined Synopsis/Solicitation)
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing)
- Period of Performance: Base lease from March 23, 2026, to September 30, 2026, followed by four one-year option periods.
- Published Date: January 26, 2026
- Response Due: February 11, 2026, 4:00 PM Central Time
Eligibility & Set-Aside
This solicitation does not explicitly state a set-aside. Bidders must be registered in SAM.gov and must be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller for the proposed equipment.
Submission & Evaluation
Offers must be submitted via email to Ryan Nugent (Ryan.Nugent@va.gov). Required documentation includes a quotation, OEM authorization letter (if applicable), a Certificate of Compliance (VAAR 852.219-78), and a statement of agreement with solicitation terms. Evaluation will be based on Technical Capability, Cost/Price Evaluation, and Past Performance, with the award going to the most advantageous offeror. Telephonic inquiries will not be accepted.
Contact Information
- Primary Contact: Ryan Nugent, Contract Specialist
- Email: Ryan.Nugent@va.gov
- Phone: 414-844-4800