W065--Combined Synopsis/Solicitation GI scope Lease and Service Brand Name or Equal

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for a lease of GI scope equipment and full service/maintenance for the Edward Hines, Jr. VA Hospital in Hines, IL. The requirement is for a base lease period with four one-year option periods. The base year begins March 22, 2026, and ends September 30, 2026.

• Lease of various GI Flexible endoscopes and bronchoscopes, including specific models listed (e.g., Fujifilm video colonoscopes, gastroscopes, duodenoscopes, ultrasound scopes).

• Provision of all tools, labor, materials, parts, supervision, and transportation for continuous lease and full service/maintenance.

• Equipment must be new and in good working condition.

• Contractor must maintain adequate insurance coverage.

• Equipment must be operable and available 95% of normal operating hours (8:00 am - 5:00 pm, Mon-Fri, excluding holidays).

• Unscheduled maintenance (emergency repair service) required within specified response times (phone and on-site).

• Contractor must provide all necessary parts, including unique and high-mortality replacement parts.

• Contractor must provide operational and technical documentation (manuals, schematics, parts lists).

• Contractor personnel must undergo VA orientation (fire/safety, infection control, disaster procedures).

• Contractor personnel must wear visible identification and adhere to VA regulations.

• Software compatibility required with PROVATION, ORACLE (Cerner), CPRS, and WINDOWS 10 or newer.

• Base lease period: March 22, 2026 - September 30, 2026.

• Four one-year option periods.

• Firm-fixed price contract.

• Response Date/Time: February 13, 2026, 4:00 PM Central Time.

• Submission Method: Email to Ryan Nugent at Ryan.Nugent@va.gov.

• Evaluation Factors: Technical Capability, Cost/Price Evaluation, and Past Performance.

• Offerors must be OEM, authorized dealer, distributor, or reseller, verified by an authorization letter.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).

• Prospective contractors must be registered in SAM.gov.

• This is a "Brand Name or Equal" solicitation.

• The original equipment in-place date has been changed to March 22, 2026.

• The response deadline is February 13, 2026.

• A list of specific parts known to meet government needs is provided.

• Salient characteristics for GI and Pulmonary scopes are detailed.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for a Brand Name or Equal lease of GI scopes and related services for the Edward Hines, Jr. VA Hospital. The requirement is for a base lease with four one-year option periods. The base year begins March 23, 2026, and ends September 30, 2026. All equipment must be in place and operational by March 23, 2026.

• Lease of Brand Name or Equal GI Scopes and related services.

• Specific equipment includes various Fujifilm and ELUXEO endoscopic video imaging systems, processors, monitors, and accessories.

• All leased scopes must meet the detailed salient characteristics for GI scopes.

• Equipment must be maintained in optimal working condition, with regular maintenance and prompt repair/replacement services.

• Training for VA staff on scope operation is required.

• Software compatibility is required with PROVATION, ORACLE (Cerner), CPRS, and WINDOWS 10 or newer.

• An "All Inclusive Service Contract Monthly" is also required.

• Base lease period: March 23, 2026 - September 30, 2026.

• Four one-year option periods.

• NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing).

• Response Date/Time: February 11, 2026, 4:00 PM Central Time.

• Submission Method: Email to Ryan Nugent (Ryan.Nugent@va.gov).

• Evaluation Criteria: Offers will be evaluated based on Technical Capability, Cost/Price Evaluation, and Past Performance. The award will be made to the responsible offeror whose offer is most advantageous to the Government.

• Required Documentation: Quotation, OEM authorization letter (if applicable), Certificate of Compliance for supplies/products (VAAR 852.219-78), and a statement of agreement with solicitation terms.

• This solicitation does not explicitly state a set-aside. Bidders must be registered in SAM.gov.

• Vendors must be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment.

• Telephonic inquiries will not be accepted.

• Full text of FAR provisions and clauses are available at acquisition.gov and va.gov/oal/library/vaar/index.asp.

• Specific FAR and VAAR provisions and clauses apply, including those related to commercial items, Buy American, Trade Agreements, and System for Award Management (SAM).