W099--Entrance Mats Rental and Cleaning at the Coatesville VAMC

SOL #: 36C24426Q0114Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

244-NETWORK CONTRACT OFFICE 4 (36C244)

PITTSBURGH, PA, 15215, United States

Place of Performance

Coatesville

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

Lease Or Rental Of Equipment: Miscellaneous (W099)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c1308bc2fdd34cd387705de26403f790/view

Timeline

Posted

Feb 18, 2026

Last Updated

Mar 10, 2026

Submission Deadline

Mar 3, 2026, 6:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), Network Contract Office 4, has issued a Request for Quote (RFQ) for Entrance Mats Rental and Cleaning Services at the Coatesville VAMC in Coatesville, PA. This is a Total Small Business Set-Aside opportunity for a Firm-Fixed Price contract. Quotes are due by Tuesday, March 3, 2026, at 1:00 PM EST.

Scope of Work

The contractor will provide weekly rental, cleaning, sanitizing, and replacement of entrance mats at various specified locations across the Coatesville VAMC campus. Services are to be performed on Tuesdays between 7:00 AM and 3:00 PM, with adjustments for Federal holidays. Mats must meet specific technical requirements, including static control, non-woven fabric primary backing, 100% nitrile rubber backing, FF2-70 flammability standards, and be charcoal heather in color. Specific quantities of various mat sizes are detailed in the solicitation.

Contract Details

This will be a Firm-Fixed Price contract with a base year (April 1, 2026, to March 31, 2027) and four (1)-year option periods. The acquisition falls under NAICS Code 561790 (Other Services to Buildings and Dwellings) with a $9 Million size standard, and Product Service Code W099 (Lease Or Rental Of Equipment: Miscellaneous).

Submission & Evaluation

Questions must be submitted in writing to Lakeisiha.Davenport@va.gov by Wednesday, February 25, 2026, at 10:00 AM EST. Quotes must be emailed ONLY to Lakeisiha.Davenport@va.gov by Tuesday, March 3, 2026, at 1:00 PM EST. Award will be made on a Lowest-Price Technically Acceptable (LPTA) basis, considering price, past performance (minimum three similar commercial projects in the last three years), and compliance with submission instructions. Quoters must be registered in SAM.gov at the time of submission and award.

Wage Determination

A Wage Determination (No. 2015-4239, Revision No. 31) applies to this contract, outlining minimum wage rates and fringe benefits for service employees in specified Pennsylvania counties. Key provisions include Health & Welfare benefits ($5.55/hr or $5.09/hr under EO 13706), Paid Sick Leave (EO 13706), a minimum wage of $13.30/hr for 2025 (EO 13658), vacation, holidays, and uniform allowances. Bidders must account for these labor cost requirements.