W099--Entrance Mats Rental and Cleaning at the Coatesville VAMC

Wage Determination

This document is a Wage Determination (No. 2015-4239, Revision No. 31) issued by the U.S. Department of Labor, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in the specified geographic area.

Pennsylvania Counties of Lackawanna, Luzerne, and Wyoming.

• Occupational Listings: The document provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: It indicates that fringe benefits are required and follow the occupational listing. Specific benefits mentioned include:
  • Health & Welfare: $5.55 per hour (or $222.00/week or $962.00/month).
  • Health & Welfare EO 13706: $5.09 per hour (or $203.60/week or $882.27/month).
• Executive Orders:
  • EO 13706 (Paid Sick Leave): Applies to contracts awarded on or after January 1, 2017. Contractors must provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually, for employee illness, injury, or to assist family members.
  • EO 13658 (Minimum Wage): Applies to contracts awarded between January 1, 2015, and January 29, 2022 (and not renewed/extended after Jan 30, 2022). The minimum wage rate for 2025 is $13.30 per hour (or higher if listed on the wage determination).
• Vacation: 2 weeks paid vacation after 1 year of service, 3 weeks after 10 years.
• Holidays: A minimum of twelve paid holidays per year.
• Hazardous Pay: Differentials of 8% or 4% may apply for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Contractors must provide uniforms or reimburse employees for their cost, including maintenance ($3.35/week or $.67/day), unless "wash and wear" materials are used and no special cleaning is required.
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders to understand the labor costs associated with performing services in the specified area. It sets the minimum wage and benefit standards that must be met by the contractor for covered service employees.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Entrance Mats Rental and Cleaning services to support the Coatesville, PA Veterans' Affairs Medical Center (VAMC). The government intends to award a Firm-Fixed Price contract.

• Service: Rental, cleaning, sanitizing, and replacement of entrance mats.

• Schedule: Services to be provided weekly, between 7:00 AM and 3:00 PM on Tuesdays, with adjustments for Federal holidays.

• Mat Specifications: Mats must meet static control (IBM test requirements), have a non-woven fabric primary backing (3.8oz/square yard), and a 100% nitrile rubber backing for safety. Flammability must meet FF2-70 standards. Color is charcoal heather.

• Quantities: Specific quantities of various mat sizes are detailed (e.g., 2 each 3' X 4' Mats, 60 each 4' X 6' Mats, 20 each 4' X 10' Mats, etc.).

• Placement: Mats are to be placed at various specified locations across the VAMC campus, detailed by building and room/area.

• Service Details: Mats will be pulled and replaced weekly. Clean serviced mats must be dry prior to delivery. The contractor must immediately notify the Technical Point of Contact (TPC) of any discrepancies.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Base year (04-01-2026 to 03-31-2027) plus four (1)-year option periods.

• Estimated Value: Not explicitly stated, but NAICS code 561790 has a size standard of $9 Million.

• Questions Deadline: Wednesday, February 25, 2026, at 10:00 AM EST. Questions must be submitted in writing to Lakeisiha Davenport at lakeisiha.davenport@va.gov.

• Quote Submission Deadline: Tuesday, March 3, 2026, at 1:00 PM EST. Quotes must be submitted via email ONLY to lakeisiha.davenport@va.gov.

• Evaluation Factors: Quotes will be evaluated on a Lowest-Price Technically Acceptable (LPTA) basis, considering:

  • Price
  • Past Performance (minimum of three similar commercial projects completed in the last three years)
  • Compliance with quote submission instructions.

• SAM Registration: Quoters must be registered in the System for Award Management (SAM) at the time of quote submission and award.

• This acquisition is set aside for Small Business.

• NAICS Code: 561790 (Other Services to Buildings and Dwellings)

• Size Standard: $9 Million

• The solicitation includes numerous FAR and VAAR clauses and provisions, including those related to contract terms, payment, invoicing, small business representations, and security prohibitions.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for Entrance Mats Rental and Cleaning services to support the Department of Veterans Affairs (VA) at the Coatesville VAMC. The solicitation number is 36C24426Q0114.

• Rental and cleaning of entrance mats.

• Not specified in this document.

• Questions Deadline: Submit questions in writing to Lakeisiha.Davenport@va.gov no later than Wednesday, February 25, 2026, at 10:00 AM EST. Questions submitted after this date may not be answered.

• Quote Submission Deadline: Tuesday, March 3, 2026, at 1:00 PM EST.

• Submission Method: Quotes must be emailed only to lakeisiha.davenport@va.gov.

• This opportunity is set aside by the Small Business Administration (SBA).

• The NAICS Code is 561790.

• The Product/Service Code is W099.

• The Place of Performance is Coatesville VAMC, 1400 Black Horse Hill Road, Coatesville PA 19320, USA.

• Referenced attachments include RFQ 36C24426Q0114_1 and WD 2015-4239 Luzerne County PA REV 31 dated 120325.