Washburn Ranger District Heat and Pump Repair

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Schedule of Items for the "CNF-CON FSLM-Washburn Heat Pump Repair" opportunity. It outlines the specific items and associated costs for the repair work.

• Item 1: Condensing Motor (Lump sum)
• Item 2: Condensing Motor Fan (Lump sum)
• Item 3: Labor & Travel (Lump sum)
• The spreadsheet includes columns for Description, Unit, Quantity, Unit Cost ($), and Total Cost ($). Currently, only the items and units are specified; cost fields are blank.

This pricing sheet is crucial for bidders to understand the components of the repair work and to prepare their cost proposals. Bidders will need to fill in the Unit Cost and Total Cost for each item to submit a complete bid.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT C UPDATED SOI_Washburn Heat Pump Repair 03 03 2026.xlsx", appears to be a Schedule of Items (SOI) related to the "Washburn Heat Pump Repair" opportunity. It details the components and labor associated with the repair.

• Item 1: Condensing Motor (Lump Quantity: 1)
• Item 2: Condensing Motor Fan (Lump Quantity: 1)
• Item 3: Labor & Travel (Lump Sum, Quantity: NA)

This attachment provides a breakdown of the items and labor required for the heat pump repair. Bidders should use this information to understand the scope of work and to prepare their pricing. The "Unit Cost" and "Total Cost" columns are currently empty, indicating that bidders are expected to fill these in as part of their proposal submission.

Form / Attachment / Pricing Sheet

This document is an "Experience and Capability Questionnaire" designed to gather information from potential contractors regarding their qualifications and capacity to perform a specific project. It is intended to help the government assess a bidder's suitability.

• Contractor Information: Name, address, telephone number, and type of business (Company, Corporation, Non-profit Organization, Co-partner, Individual).
• Experience: Years of experience in the line of work, years as a prime contractor or subcontractor.
• Past Performance: Details of completed projects in the last 3 years (contract amount, type of project, date completed, contact information for references).
• Current Commitments: Details of current contract commitments (contract number, amount, type, estimated completion date, contact information).
• Performance History: Questions regarding failure to complete work or work completed by performance bond, with a request for details if applicable.
• Organizational Capacity: Information on the number of employees available, whether employees are on payroll, and available equipment.
• Rate of Progress: For applicable projects, minimum and maximum rates of progress (e.g., acres per day).
• Key Personnel Experience: Experience of principal individuals within the business (name, position, years of experience, type of work).
• Remarks: A section for additional comments.
• Certification: A statement certifying the accuracy of the information provided and authorizing references to release information.

Bidders must complete this questionnaire accurately and thoroughly. The information provided will be used by the government to evaluate the bidder's experience, capability, and capacity to successfully perform the contract requirements. Failure to provide complete and accurate information may impact the evaluation of the bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To repair one condensing fan motor and fan blade on a Daikin Outdoor Unit RXTQ60TBVJUA (SN: E002814).

• Provide all necessary materials, supplies, and labor for the repair.

• Verify proper functioning of the outdoor unit.

• Check the indoor unit for errors.

• If errors are present in either unit, complete diagnostics to determine the problem.

• Period of Performance: Before May 15, 2026

• Work Location: 113 East Bayfield St. Washburn, WI 54891

• Work Days & Hours: Monday through Friday, 0800-1600

• Mark Beuning

• Phone: 715-661-0116

• Email: mark.beuning@usda.gov

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, constituting the only solicitation. It is a Request for Quotation (RFQ) for Heat Pump Repair services for the Washburn Ranger District. The acquisition is set-aside for small business concerns, with a North American Industry Classification Standard Code of 561730 and a small business size standard of $9.5M.

• The document references several attachments detailing requirements:

  • Attachment A: Solicitation Terms and Conditions
  • Attachment B: Scope of Work
  • Attachment C: Schedule of Items (SOI)
  • Attachment D: Experience Questionnaire
  • Attachment E: Wage Determination

• Specific FAR clauses are incorporated by reference, including those related to inspection, acceptance, changes, warranty, whistleblower rights, combating trafficking in persons, and subcontracting.

• Award Type: Lowest Price Technically Acceptable (LPTA).

• Contract Type: Anticipated Firm Fixed Price Contract.

• Period of Performance: Not explicitly stated in this section, but implied by the need for heat pump repair.

• Estimated Value: Not explicitly stated, but the solicitation number is 124446Q0019.

• Offers will be evaluated based on Price Proposal and Technical Acceptability.

• Price Proposal: Evaluated for fairness and reasonableness, requiring the completed Schedule of Items (Attachment C) and acknowledgement of amendments.

• Technical Acceptability: Rated as "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach. This includes evaluating Past Performance (using references, CPARS, etc.) and requiring a detailed explanation of any requirements that cannot be met.

• Submission Deadline: Offers must be emailed to Debra.Derickson@usda.gov by 9:00 am March 10th, 2026 CST. Emails should contain two separate attachments: Attachment C (Price Proposal) and Attachment 5 (Experience Questionnaire).

• Offer Acceptance Period: Offerors agree to hold prices firm for 90 calendar days from the specified receipt date.

• Questions Deadline: Questions are due by 03/05/2026, at 12:00 PM Central Time, via email to Debra.Derickson@usda.gov.

• Total Small Business Set-Aside.

• All responsible sources may submit a quotation.

• Qualification Requirements: Offerors or products/services are not required to meet a qualification requirement to be eligible for award.

• The full text of incorporated provisions and clauses may be accessed electronically at www.acquisition.gov.

• The government intends to make one award.

• The document also includes information on the USDA Ombudsman Program for Agency Protests.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items (SOI) for the Washburn Heat Pump Repair, likely intended for bidders to provide pricing information.

• Items: Condensing Motor, Condensing Motor Fan, Labor & Travel, Overtime.
• Units: Lump Sum for parts, Hours for labor.
• Quantity: Specified for each item (1 for parts, 8 hours for regular labor, 5 hours for overtime).
• Cost Fields: Unit Cost and Total Cost columns are provided for bidders to complete.
• Bidder Information: Fields for Vendor Name, SAMS/UEI Number, Date, Signature, Email, and Phone Number are included for submission.

Bidders must use this sheet to calculate and submit their pricing for the specified repair items. Completing this form accurately is essential for proposal submission and evaluation.