Water Well Drilling Project at California Hotel

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for a Water Well Drilling Project at the California Hotel. The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Drilling a new well to include purchasing and installing a well pump.

• Connecting the well to a bulk water supply fill station.

• Continuous Verified Yield of 48-120 Cubic Meters per Day (CMD).

• Design and installation of a complete well system with integrated components.

• Investigation and analysis of geotechnical, geophysical, and groundwater hydrology characteristics.

• Well location must adhere to minimum distance requirements from structures and topographic features (detailed in Table 1).

• Pump specifications: three-phase, 10 HP, 400 V, capable of pumping at a head pressure of 145 psi at a minimum of 40 m above ground surface. Model: Grundfos Electric SP14-25 or approved alternate.

• Well specifications: 80m to 120m depth, 6-inch diameter, UPVC and PN16 pipes, Type 304 Stainless steel screen.

• Services include drilling, preparation of pipes, development of drilling, filling annular space with concrete grout, connecting water pipe to fill station, constructing a bulk water supply filling station, purchasing and installing pump, testing, disinfection, and water quality analysis.

• Deliverables include the water well, pump, control panel, 90mm supply pipe with sand filter, sample port/valve, and a pumphouse.

• A one-year warranty on all work is required.

• Water quality testing analysis as per Table 2.

• Field documentation report, and operation and maintenance information for the pump.

• Contract type: Purchase Order.

• Period of Performance: To be commenced within 10 calendar days after notice to proceed and completed within 30 working days.

• Estimated Value: $50,000 USD – $100,000 USD.

• Quotations are due by March 13, 2026, at 9:00 am Bujumbura Time.

• Submissions must be in English and complete.

• Quotations must be submitted electronically to BujProcurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB per file. Large submissions may require multiple emails.

• Evaluation criteria: Award will be made to the lowest priced, acceptable, responsible quoter. Acceptability will be assessed based on compliance with RFQ terms, and responsibility will be analyzed based on FAR 9.1 requirements (performance period, integrity, organization, experience, skills, equipment, facilities, and eligibility).

• Offerors must be technically qualified and financially responsible.

• Must have an established business in Burundi or plan to establish one within 30 days of award.

• Must provide proof of SAM registration.

• Must demonstrate prior construction experience with references.

• Must have necessary personnel, equipment, and financial resources.

• Must possess all required local licenses and permits.

• Must meet local insurance requirements.

• Must be able to obtain adequate performance security (bonds, irrevocable letters of credit, etc.).

• Must have no adverse criminal record.

• Must have no political or business affiliation contrary to U.S. interests.

• Attachments include: Sample Bank Letter of Guaranty, Breakdown of Price by Divisions of Specifications, Drawings, and Specifications.

• A site visit is scheduled for February 18, 2026, at the site (avenue beau site Kiriri).

Other / Unclassified

This document is a screenshot of a Google Maps view, displaying an aerial image of a location with street names "Ave Bel Air" and "Ave du Beau Site". A specific area within the image is highlighted with a yellow circle. The screenshot also includes elements of a web browser interface, such as the address bar and navigation buttons.

This document does not appear to be a standard solicitation, SOW, amendment, or Q&A document typically found on SAM.gov. Its relevance to a bidder would depend entirely on the specific context of the SAM.gov opportunity it is attached to. It might serve as a visual aid for a location-based requirement, a site survey, or a specific area of interest related to the opportunity. Bidders should refer to the main solicitation or other accompanying documents for details on how this image relates to the opportunity's requirements.

Form / Attachment / Pricing Sheet

This document contains drawings related to the "Pump House" aspect of the opportunity.

• Provides "2 D drawing" details.

Bidders should review these drawings to understand the specific physical requirements and specifications for the Pump House component of the overall opportunity. This information is crucial for accurately estimating costs, planning execution, and ensuring compliance with the project's physical infrastructure needs.

Form / Attachment / Pricing Sheet

This document is a "Breakdown of Price by Divisions of Specifications" attachment for a solicitation. It requires bidders to itemize their proposed costs across various construction divisions.

• The form lists 16 standard construction divisions (e.g., General Requirements, Site Work, Concrete, Masonry, Metals, Wood and Plastic, Finishes, Mechanical, Electrical).
• For each division, bidders must provide a breakdown of costs for Labor, Materials, Overhead, and Profit.
• It includes fields for a "TOTAL" cost per division, an overall "TOTAL" for the proposal, "Allowance Items," and "Alternates."
• Bidders are required to fill in their "Offeror" name and "Date."

This attachment is crucial for bidders to detail their pricing structure according to the specified divisions. It allows the government to analyze cost breakdowns and compare proposals effectively. Bidders must accurately complete this form to comply with solicitation requirements and provide a clear, itemized cost proposal.

Form / Attachment / Pricing Sheet

This document is a sample Letter of Bank Guaranty required as part of the contract submission. It serves as a guarantee from a bank to the Contracting Officer, ensuring payment if the contractor fails to fulfill their obligations.

• Guarantor: The bank providing the guarantee.
• Beneficiary: The Contracting Officer, U.S. Embassy, Bujumbura.
• Guaranteed Amount: Equal to 20% of the contract price during the performance period and 10% during the guaranty period. The bank also guarantees legal charges of 10% per annum.
• Contract Details: Requires specific information about the contract number, description of work, location, contractor name, address, and contract date.
• Conditions: The bank agrees to make payment immediately upon written request from the Contracting Officer without protest or legal action.
• Modifications: The bank consents to contract modifications without affecting the guaranty amount.
• Duration: The guaranty remains in effect for 3 months after the completion of the contract's guaranty period.
• Attachments: Requires a Certificate of Authority evidencing the signer's ability to bind the bank.

Bidders must obtain this bank guaranty letter from their financial institution and complete it with the specific details of the contract and their bank's information. Failure to provide a correctly executed bank guaranty may impact proposal submission and evaluation.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotes (RFQ) for a Water Well Drilling Project at the California Hotel. The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price.

• Drilling a new well, including purchasing and installing a well pump.

• Connecting the well to a bulk water supply fill station.

• Ensuring a continuous verified yield of 48-120 Cubic Meters per Day (CMD).

• Designing and installing a complete well system with integrated components.

• Investigating and analyzing geotechnical, geophysical, and groundwater hydrology characteristics.

• Locating the well at specified minimum distances from structures and topographic features.

• Providing a pump meeting specific horsepower, voltage, and head pressure requirements (Grundfos Electric, Model SP14-25 or approved alternate).

• Well specifications include depth (80-120m), diameter (6-inch), pipe type (UPVC/PN16), and screen material (304 Stainless Steel).

• Constructing a pumphouse with a reinforced concrete pad.

• Providing a one-year warranty on all work.

• Performing water quality testing.

• The contract will be a purchase order.

• The period of performance is not explicitly stated but implies completion within 30 working days after notice to proceed.

• The estimated magnitude of the construction project is $50,000 USD – $100,000 USD.

• Quotations are due by March 13, 2026, at 9:00 am Bujumbura Time.

• Submissions must be in English.

• Quotations must be submitted electronically to BujProcurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (pdf) format, not exceeding 30MB per file. Large submissions may require multiple emails.

• Evaluation will be based on the lowest priced, acceptable, responsible quoter.

• Offerors must be technically qualified and financially responsible.

• Offerors must have an established business in Burundi or plan to establish an office within 30 days of award.

• Offerors must be registered in the System for Award Management (SAM).

• Offerors must demonstrate prior construction experience and have necessary personnel, equipment, and financial resources.

• Offerors must possess all required local licenses and permits and meet local insurance requirements.

• Offerors must be able to obtain adequate performance security (bonds, letters of credit, etc.).

• Offerors must have no adverse criminal record and no political or business affiliation contrary to U.S. interests.

• The following attachments are required: SF-1442, Section A (Pricing), Section L (Representations and Certifications), additional information as required in Section J, proof of SAM Registration, and DBA Insurance.

• A site visit is scheduled for February 18, 2026, at the site (avenue beau site Kiriri).

Other / Unclassified

This document is a screenshot of a Google Maps view, displaying an aerial image of a residential area with roads labeled 'Ave Bel Air' and 'Ave du Beau Site'. A specific area within the image is highlighted with a yellow circle. The screenshot appears to be taken from a web browser, indicated by the browser's interface elements such as the address bar and tabs.

This document does not appear to be a standard solicitation, SOW, amendment, or Q&A document typically found on SAM.gov. Its relevance to a bidder would depend entirely on the specific context of the opportunity it is attached to. It might be used to identify a specific location, provide geographical context, or serve as a reference point for a site visit or a geographically defined requirement. Without further information about the associated opportunity, its direct impact on a bidder's decision-making process is unclear.

Form / Attachment / Pricing Sheet

This document contains drawings related to the "Pump House" aspect of the opportunity.

• Contains "2 D drawing" information.

These drawings provide visual details and specifications for the Pump House, which bidders should review to understand the physical requirements and scope of work for this component of the opportunity.

Form / Attachment / Pricing Sheet

This document is a "Breakdown of Price by Divisions of Specifications" form, intended for bidders to detail their proposed costs. It requires a breakdown of labor, materials, overhead, and profit for each of the 16 specified divisions of work.

• Divisions of Specifications: The form lists 16 standard construction divisions (e.g., General Requirements, Site Work, Concrete, Masonry, Metals, Wood and Plastic, Thermal and Moisture, Doors and Windows, Finishes, Specialties, Equipment, Furnishings, Special Construction, Conveying Systems, Mechanical, Electrical).
• Cost Categories: For each division, bidders must provide costs for Labor, Materials, Overhead, and Profit.
• Totals: A total cost is required for each division and an overall total for the proposal.
• Allowance Items: A section is provided for allowance items.
• Proposal Price: A field for the overall proposal price.
• Alternates: Space to list alternate proposals separately.
• Offeror Information: Fields for Offeror name and Date.

This form is crucial for bidders to itemize their pricing structure according to the government's specified divisions. It allows the government to analyze the cost breakdown and understand how the total proposal price is derived. Bidders must accurately complete this form to comply with solicitation requirements and facilitate cost evaluation.

Form / Attachment / Pricing Sheet

This document is a sample Letter of Bank Guaranty required as a deposit to guarantee the fulfillment of a contractor's obligations for a specific contract. It outlines the terms under which a bank will guarantee payment to the Contracting Officer.

• Guaranteed Amount: The bank guarantees payment up to a specified sum, which is 20% of the contract price during the final acceptance period and 10% during the guaranty period.
• Payment Trigger: Payment is guaranteed immediately upon written request from the Contracting Officer, without the need for protest or legal action.
• Contract Details: The letter references a specific contract number, description of work, location, contractor name, and contract date.
• Modifications: The bank agrees that the contract may be modified without affecting the guaranty's validity, provided the guaranty amount remains unchanged.
• Repeated Demands: The bank consents to repeated partial demands on the guaranty up to the total amount.
• Duration: The guaranty remains in effect for 3 months after the completion of the contract's guaranty period.
• Attachments: A Certificate of Authority must be attached to evidence the signer's authority to bind the bank.

Bidders need to understand the financial instrument required for contract performance. This document specifies the format and terms of the bank guaranty, including the amount, duration, and conditions for its release. It is crucial for bidders to arrange for such a guaranty if required by the solicitation to ensure their bid is compliant and to understand their financial obligations.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a one-time service project involving Water Well Drilling at the U.S. Embassy Burundi residence, California Hotel. The U.S. Embassy in Burundi will issue the formal solicitation on SAM.gov when it becomes available.

• Water Well Drilling services.

• The resultant contract will be a firm fixed price type contract.

• The Government may award the contract based on the initial offer without discussion.

• All responsible sources may submit a quotation.

• Electronic responses are allowed. Offers must not exceed 30MB per email; multiple emails may be necessary for larger submissions.

• Response Date: March 13, 2026, 9:00 am Local Time.

• SET ASIDE: N/A

• Contractors must be registered in the SAM (System for Award Management) Database prior to submitting an offer.

• A pre-quotation conference will be held; details will be provided in the solicitation.

• Place of Contract Performance: U.S. Embassy Burundi, 50 Avenue des Etats - Unis, Kigobe Sud - Ntahangwa, Bujumbura, Burundi.

• Allow Vendors to View Interested Vendors List: No.