COOK SUPPORT AND DINING FACILITY ATTENDANT (DFA) WEST POINT USMA, NY

Sources Sought Synopsis

This is a Sources Sought Synopsis (SSS) ONLY, issued by the U.S. Government, to determine the capabilities of potential small businesses to provide Dining Facility Attendant (DFA) and Cook Support Services at the West Point Military Academy (USMA), New York. The goal is to assess if the requirement can be set aside for small businesses. This notice does not constitute a solicitation and the Government is not seeking quotes or proposals at this time.

The anticipated need is for food service requirements, specifically encompassing DFA and Cook Support Services. This includes receiving, storing, preparing, requisitioning, and serving food. The contractor will provide all resources except Government Furnished Property (GFP), including labor, equipment, and materials for food service management and production.

• Dining Facility Attendant (DFA) and Cook Support Services

• Support for the installation food service program, ensuring flexible, efficient, and cost-effective service.

• NAICS Code: 722310, Food Service Contractors

• Size Standard: $47M

• The Government is not currently contracting for these services.

• Response Deadline: No later than 12:00 PM CST on January 20, 2026.

• Format: Electronic submissions only. Capabilities statement package (max 15 pages, single-spaced, 12pt font minimum). Microsoft Word, Adobe Acrobat, or a searchable combination preferred. Generic statements are not acceptable.

• Content: Company profile, key tasks for successful operation, interest in prime contracting vs. subcontracting (including JV/teaming partners), percentage of work by small business subcontractors, subcontractor certifications, financial capacity, suggestions for structuring requirements to facilitate small business competition, and identification of any conditions that may restrict competition.

• Email Submission: To DeOndrea Melendez (deondrea.c.melendez.civ@army.mil) and Javelin Carouthers (javelin.m.carouthers.civ@army.mil).

• Email Subject Line: Firm's Name, Response to the Sources Sought Synopsis for the Dining Facility Attendant (DFA) and Cook Support Services at West Point United States Military Academy W5168W-26-R-A018.

• Attachment Limit: Emails with attachments cannot exceed 9 megabytes (MB). Zipped files are not accepted.

• Encourages responses from all small business categories: Small Disadvantage Business (SDB), 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Women-Owned Small Business (WOSB).

• The determination to set aside the requirement for small businesses will be based on the responses received.

• Draft Performance Work Statement (PWS) and Performance Requirements Summary (PRS) are attached to the opportunity record.

• Not responding does not preclude future participation if a solicitation is issued.

• Any future solicitation will be synopsized on the Government wide Point of Entry (GPE) at sam.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) aims to augment the existing food service workforce at the United States Military Academy (USMA), West Point, NY, to ensure continuous Dining Facility Attendant (DFA) and Cook Support services. This augmentation is authorized to address temporary staffing shortages and maintain uninterrupted meal service.

• The Contractor shall provide supervision, labor, and personnel to perform activities as defined in this PWS, adhering to professional standards and applicable instructions.

• Services include facility sanitation and janitorial services in the Cadet Mess kitchen, and food preparation and sanitation of cooking equipment and kitchen areas.

• Contractor personnel will perform commercial and ministerial food service duties, distinct from inherently governmental tasks reserved for Government employees.

• Estimated workload requirements are detailed in Attachment B - Workload Data Capabilities.

• Work is subject to inspections and performance assessments. Failure to meet requirements may result in payment deductions, Corrective Action Requests (CARs), cure notices, or termination.

• A Performance Requirements Summary (PRS) outlines high-level objectives, standards, lot size, Acceptable Quality Levels (AQLs), and surveillance methods for key tasks.

• Not explicitly stated in the provided sections, but implied to be at the United States Military Academy (USMA), West Point, NY.

• Personnel: Qualified labor with required training and skills. Key personnel include a full-time on-site Manager and an Equipment Facility and Service Assistant. Supervisory personnel are also required.

• Training: Employees must be fully trained, licensed, certified, and qualified. Specific training includes Food Sanitation and Safety, DoD Level I Antiterrorism, iWATCH, Information Assurance, OPSEC, INFOSEC, CUI, TARP, Sexual Harassment and Sexual Assault, Equipment Operator/Maintenance, and HAZCOM.

• Health, Hygiene, and Dress Code: Adherence to public health, personal hygiene, and dress code requirements, including wearing Contractor-provided ID badges and safety shoes.

• Security: Compliance with installation access requirements, background checks, and potential issuance of Installation Access Cards (IACs) or Common Access Cards (CACs).

• Quality Control: Development and maintenance of a Quality Control Plan (QCP) submitted for approval within 10 days of award.

• Reporting: The Contractor shall provide various reports, including Sexual Harassment and Sexual Assault Training Plan, Quality Control Plan, Safety Plan, HAZCOM Plan, Contractor Employee Uniforms, Monthly Contractor Employee Training Status, Performance Management Review, and Adverse Weather Plan.