COOK SUPPORT AND DINING FACILITY ATTENDANT (DFA) WEST POINT USMA, NY

Form / Attachment / Pricing Sheet

This document, "Attachment B - WPNY Workload Data Capabilities.xlsx", provides detailed data related to the West Point Dining Facility (DFAC) operations. It is intended to inform potential bidders about the scope and scale of services required.

Service Schedule:

• Details normal and summer meal times for the Cadet Mess (Building 745).
• Specifies weekdays and weekend service days.
• Lists breakfast, lunch, dinner, brunch, and supper hours for weekdays, Thursdays, Saturdays, Sundays, and Holidays.
• Notes mandatory vs. optional meals and specific weekend breakfast hours.

DFAC Floor Space:

• Outlines the functional areas within Bldg 745 (Kitchen, Storage, Pot & Pan, Office, Walk-in Units).
• Provides estimated square footage for each area.
• Lists the floor composition (Dur-A-Flex for all areas).
• Indicates "TBD" for Exhaust Hoods in the Kitchen.

Historical Remote Site Feeding:

• Provides monthly historical feeding data (September to August) for DFAC 745.
• Includes counts for Breakfast, Lunch, and Dinner.
• Shows "Per Day" and "Total Per Month" figures, indicating significant fluctuations, particularly in June, July, and August.

This attachment provides critical workload data for the WPNY DFAC. Bidders should review the service schedules, floor space details, and historical feeding numbers to accurately estimate staffing, resources, and costs required to fulfill the contract requirements. The historical data, especially the high volumes during summer months, is particularly important for understanding peak operational demands.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Cook Support and Dining Facility Attendant (DFA) services at the United States Military Academy Cadet Mess in West Point, NY. The contract will support the Army Sustainment Command (ASC) and its Logistic and Readiness Center (LRC).

• Phase-in: 30 Days (08 May 2026 - 07 Jan 2027)

• Program Manager and Administrative Functions: 8 Months (08 May 2026 - 07 Jan 2027)

• DFAC Building 745 Operations:

  • Lead Cook/Cook II: 457 Each (08 May 2026 - 07 Jan 2027)
  • Cook 1: 1,993 Each (08 May 2026 - 07 Jan 2027)
  • Lead DFA: 392 Each (08 May 2026 - 07 Jan 2027)
  • DFA: 588 Each (08 May 2026 - 07 Jan 2027)

• Option Year 1 (Program Manager and Administrative Functions): 4 Months (08 Jan 2027 - 07 May 2027)

• Option Year 1 (DFAC Building 745 Operations):

  • Lead Cook/Cook II: 228 Each (08 Jan 2027 - 07 May 2027)
  • Cook 1: 996 Each (08 Jan 2027 - 07 May 2027)
  • Lead DFA: 196 Each (08 Jan 2027 - 07 May 2027)
  • DFA: 294 Each (08 Jan 2027 - 07 May 2027)

• Solicitation Number: W5168W26RA018

• Issue Date: 06 FEB 2026

• Offer Due Date: 17 FEB 2026, 12:00 PM

• NAICS Code: 722310 (Size Standard: USD 47,000,000.00)

• Contract Type: Firm Fixed Price

• Period of Performance: Base period from 08 May 2026 to 07 Jan 2027, with option periods.

• Inspection/Acceptance: Both Destination. See attachments for additional instructions.

• Place of Performance: US MILITARY ACADEMY SSA WAREHO, BLDG 917 WASHINGTON RD 2D FLOOR WEST POINT, NY 10996-5000 UNITED STATES

• Proposal Submission: Via email or PIEE Solicitation Module by 17-Feb-26, 12:01 PM CDT.

• Technical Questions Due: NLT 10-Feb-26, 12:01 PM CDT.

• Evaluation: Best Value tradeoff process. Technical Capability will be rated Acceptable/Unacceptable. Past Performance is significantly more important than Price.

• This acquisition is set aside for Small Business.

• It is also designated for 8(a) Small Business.

• The solicitation incorporates FAR clauses by reference, including those related to commercial items, contract terms, payment instructions (WAWF), and evaluation criteria.

• A Performance Work Statement (PWS) is referenced as Attachment A.

• Offerors must submit a Mission-Essential Contractor Services Plan.

• Required insurance includes Workman's Compensation, Comprehensive General Liability, and Comprehensive Automobile Liability.

• Incremental funding is anticipated.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback from previous customers regarding a contractor's performance on past contracts. This information is crucial for the government's evaluation of offerors' ability to perform on the proposed Army Food Services contract for Fort XXXX (Solicitation W5168W-XX-R-XXXX).

• Contract Identification: Details about the contract being reviewed, including contractor name, Cage Code, contract number, type, period of performance, and costs.
• Description of Service: A summary of the services provided under the contract.
• Customer/Agency Identification: Information about the entity that received the services.
• Evaluator Identification: Details of the individual completing the questionnaire.
• Evaluation Sections: Specific areas of performance to be rated, including Small and Small Disadvantaged Business Participation and Technical Performance. Ratings include Satisfactory (S), Marginal (M), Unsatisfactory (US), and Not Applicable (NA).
• Narrative Summary: Space for detailed comments on performance, especially for Marginal or Unsatisfactory ratings, and a question about reservations for future solicitation.

Potential bidders should be aware that their past performance will be evaluated using this questionnaire. They should ensure that their references are prepared to complete this form accurately and promptly. The feedback provided by these references will significantly influence the source selection process. Bidders should also note the specific solicitation number (W5168W-XX-R-XXXX) and the email addresses for submission (contractingofficer@army.mil and contractspecialist@army.mil).

Form / Attachment / Pricing Sheet

This document is a "Subcontractor/Teaming Partner Consent Form for the Release of Past Performance Information to the Prime Contractor." It is required to allow the Government to discuss a subcontractor's or teaming partner's past performance information with the prime contractor during the source selection process. This is necessary because past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party (the prime contractor) without their consent.

• The form requires the signature and title of an individual authorized to legally bind the company.
• It also requires the Company Name and Address.
• The form is addressed to Mr. Carouthers and indicates that the undersigned is participating as a subcontractor/teaming partner in response to a specific Request for Proposal (RFP) from the Mission and Installation Contracting Command – Fort Sam Houston Contracting Center.

Prime contractors should ensure that their major subcontractors and teaming partners complete and submit this consent form as part of their Past Performance Volume III of the proposal. Failure to obtain this consent may prevent the Government from fully assessing the past performance of the proposed team, which is an area of increased emphasis for the Government in source selections.

Form / Attachment / Pricing Sheet

This spreadsheet, "Attachment D4 - WPNY Incidental Property.xlsx", lists incidental property items associated with the opportunity. It serves as a reference for potential bidders regarding equipment that may be relevant to the contract.

• Sheet Name: Bldg 745
• Incidental Property: Computer, Monitor, Desk, Office Chair, Guest Chair
• Details Provided: Part Number, Description, National Stock Number, Quantity, Unit Acquisition Cost, Unit of Issue.

This attachment provides a list of specific incidental property items, including their quantities and acquisition costs. Bidders should review this list to understand the type and value of equipment that may be part of the contract's scope or require management. This information can inform resource planning and cost estimation for proposals.

Form / Attachment / Pricing Sheet

This document is a briefing template for a Performance Management Review (PMR) for food service operations. It is intended to facilitate a dual assessment (Contractor and Government) of contractor performance over a specified period.

• Agenda: Covers attendees, purpose, summary assessment, functional assessment, safety, corrective actions, continuous improvement, expenditures, leases, CDRL submissions, small business goals, and UCO tracker.
• Attendees: Lists key personnel from the Army Field Support Brigade, Army Sustainment Command, Army Field Support Battalion, Logistics Readiness Center, and Contractor Personnel.
• Assessment Areas: Includes sections for Government and Contractor self-assessments on overall performance, quality, schedule, management/business relations, and regulatory compliance. Performance is rated using a GREEN, AMBER, RED, Gray scale.
• Safety Overview: Details contractor accidents/incidents, mission days lost, and reviews safety plans, program requirements, accident reporting, and equipment inspections. It also highlights challenges and future actions.
• Corrective Action Request (CAR) Tracker: A log for tracking CARs, including issue, PWS requirement, and dates for issuance, CAP receipt, verification, and closure.
• Financials: Summaries for Out-of-Direct-Cost (ODC) expenditures, leased equipment, and small business goals.
• Reporting: Lists various reportables with their frequency and submission dates.

This template outlines the structure and key areas of focus for a Performance Management Review. Bidders can use this to understand the government's expectations regarding performance assessment, quality control, safety, regulatory compliance, and reporting requirements. It provides insight into the metrics and evaluation criteria that may be used to assess contractor performance, helping potential bidders prepare more competitive proposals and understand ongoing contract management expectations.

Form / Attachment / Pricing Sheet

This document, titled "Specific Relevant Contracts Reference Sheet," provides instructions and a template for offerors to submit documentation outlining their past performance on contracts that are the same or similar in nature, size, and complexity to the services being procured under the solicitation. It requires offerors to provide rationale supporting the relevance of their past work and explain how it relates to the proposed effort.

Offerors must provide the following details for each relevant contract:

• Contract Number, Award Date, and Contract Type
• Original and final (or projected final) Price/Cost
• Original and final (or projected final) Delivery Schedule
• Contact Information for the Government procuring contracting activity and contract administrative activity, including names and contact details for the Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO), and Government or Commercial Technical Representative or Contracting Officer Representative (COR).
• A detailed explanation of why the effort is considered relevant or similar, considering factors like product/service similarity, size, complexity, contract type, contract environment, company division, and subcontractor interaction.
• A narrative explanation of objectives achieved, cost growth or schedule delays encountered, and any demonstrated corrective actions taken for shortcomings.
• Copies of any cure notices, show cause letters, or contract discrepancy reports, along with descriptions of corrective actions.
• Details on any revisions to the completion/delivery schedule and the reasons for those revisions.

This document is crucial for bidders to understand the specific past performance information required by the government. It guides them on how to demonstrate their capability and experience, which is likely a significant evaluation factor. Properly completing this reference sheet is essential for a compliant and competitive proposal, as it directly addresses the government's need to assess the offeror's ability to successfully perform the proposed effort based on prior experience.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) for the state of New York, specifically for Orange County. It provides the minimum wage rates and fringe benefits required for various occupations employed under federal service contracts in that locality. Bidders must use this information to ensure their proposed labor costs comply with federal regulations.

• Occupational Listing: Details specific job titles and their corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required health and welfare benefits, paid sick leave (EO 13706), vacation time, and paid holidays.
• Executive Order Applicability: Notes the applicability of Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their specific requirements.
• Footnotes: Provides clarifications for specific occupations, such as computer employees (exemptions) and air traffic controllers/weather observers (night/Sunday pay).
• Hazardous Pay Differential: Details additional pay for working with ordnance, explosives, and incendiary materials.
• Uniform Allowance: Specifies requirements for furnishing and maintaining uniforms.
• Conformance Process (SF-1444): Explains the procedure for classifying and determining wages for occupations not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for any personnel who will perform work under the contract in the specified New York location. Failure to comply with these wage and benefit requirements can lead to contract non-compliance and penalties. Bidders must ensure their proposed wages meet or exceed these minimums and factor in the specified fringe benefits.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment K - Contractor Accident Reporting Format.xlsx". It serves as a template for contractors to report contractor injuries, mishaps, and/or property damage. It outlines the required fields and format for submitting such reports.

The spreadsheet contains a detailed form with numerous fields, including:

• POC Email Address
• COR Email Address
• Dates (Today's Date, Mishap Date)
• Unit Identification Code (UIC) and associated Brigade, Battalion, and LRC
• Location of the accident/mishap
• Accident Type (e.g., Property Damage, Fatality, Injury/Illness)
• Accident Context (e.g., Maintenance, Warehouse, Vehicle)
• Category (e.g., Exposure, Vehicular, Slip/Trip/Fall)
• Injury/Illness Details (Type, Cause, Body Area, Specific Part)
• Days in Hospital, Lost Time, Restricted Work
• Description of what was damaged and estimated cost
• Narrative section for detailed explanation
• Corrective actions to prevent recurrence

It also includes pre-defined lists for "Accident Type," "Accident Context," "Category," "Injury/Illness Type," "Cause of Injury," "Body Area," "Attributable Factor," and "GFE/GFF" to ensure consistency in reporting. A table of valid UICs with their corresponding Brigade, Battalion, and LRC is provided.

Bidders must understand this format if they are awarded a contract that requires accident and mishap reporting. This attachment specifies the exact data and format the government expects for these reports, ensuring compliance with contract terms related to safety and incident documentation.

Form / Attachment / Pricing Sheet

This Excel file, "Attachment H - WPNY Cook_DFA Support Staffing Matrix," provides a template for bidders to submit their proposed staffing plan for the opportunity. It includes instructions for entering labor categories, Full-Time Equivalents (FTEs), and productive hours.

• Instructions Sheet: Details how to populate the staffing matrix, including entering labor categories, FTEs, and productive hours per FTE. It notes that total productive hours will calculate automatically and that staffing is not requested for positions under CLIN X003 as they are priced in 8-hour shifts.
• PMO Sheet: A dedicated section for Project Management Office (PMO) labor categories and FTEs. Bidders are instructed to list each labor category only once and to only include PMO-specific roles and FTEs on this tab.

Bidders must use this matrix to detail their proposed staffing structure and resource allocation. Accurate completion is crucial for the government to evaluate the proposed labor effort and associated costs. The format dictates how staffing information, particularly for PMO roles, should be presented.

Form / Attachment / Pricing Sheet

This document is a pricing matrix spreadsheet intended for bidders to input unit prices for various CLINs and subCLINs related to the WPNY opportunity. It includes instructions for completing the pricing details.

• Instructions Tab: Provides guidance on how to use the rollup, Year 1, and Hourly Rates tabs. Specifically, it directs bidders to input unit prices in the yellow highlighted cells in Column F of the 'Year 1' tab.
• Year 1 Tab: Lists CLINs/subCLINs such as Phase-In, Program Management and Admin Functions, and various Dining Facility Attendant (DFA) roles (Lead Cook, Cook I, Lead DFA, DFA). It includes estimated quantities and units of issue, with a column for bidders to enter 'Unit Price' and calculate 'SubCLIN Total'.
• Hourly Rates Tab: Requires bidders to provide a breakdown of hourly base rates for labor categories subject to the Service Contract Act (SCA) Wage Determination and/or Collective Bargaining Agreement (CBA). Bidders should add or remove labor categories as necessary and provide the effective date of CBA rates.
• Roll Up Tab: Contains formulas to aggregate extended prices from the 'Year 1' tab, displaying total contract prices.

This attachment is critical for bidders to prepare their proposals. It outlines the specific labor categories and services for which pricing is required, the units of measure, and the format for submitting hourly rates and overall pricing. Accurate completion of this matrix is essential for a compliant and competitive bid.

Form / Attachment / Pricing Sheet

This document, "Attachment E - Sample Materials List.xlsx", provides a list of typical supplies that a contractor may be expected to provide. It serves as a reference for potential bidders to understand the types of materials that might be required under the contract.

• The list includes a wide range of items, categorized broadly by their use.
• Examples include:
  • Cleaning supplies (e.g., bleach, sanitizing solutions, toilet cleaners, glass cleaner, scouring pads, mops, brooms, buckets)
  • Personal protective equipment (e.g., rubber gloves, aprons, paper caps, hair restraints, beard nets, disposable plastic gloves)
  • Maintenance items (e.g., ladders, thermometers, sand/salt for snow removal, vacuum cleaner)
  • Office supplies (e.g., copier/printer paper, toner cartridges)
  • Specialized items (e.g., chemical test kits, litmus paper, thermocouples)

Bidders should review this list to understand the potential scope of materials they may need to procure or supply as part of their contract performance. This information can assist in cost estimation and resource planning for proposals.

Sources Sought Synopsis

This is a Sources Sought Synopsis (SSS) ONLY, issued by the U.S. Government, to determine the capabilities of potential small businesses to provide Dining Facility Attendant (DFA) and Cook Support Services at the West Point Military Academy (USMA), New York. The goal is to assess if the requirement can be set aside for small businesses. This notice does not constitute a solicitation and the Government is not seeking quotes or proposals at this time.

The anticipated need is for food service requirements, specifically encompassing DFA and Cook Support Services. This includes receiving, storing, preparing, requisitioning, and serving food. The contractor will provide all resources except Government Furnished Property (GFP), including labor, equipment, and materials for food service management and production.

• Dining Facility Attendant (DFA) and Cook Support Services

• Support for the installation food service program, ensuring flexible, efficient, and cost-effective service.

• NAICS Code: 722310, Food Service Contractors

• Size Standard: $47M

• The Government is not currently contracting for these services.

• Response Deadline: No later than 12:00 PM CST on January 20, 2026.

• Format: Electronic submissions only. Capabilities statement package (max 15 pages, single-spaced, 12pt font minimum). Microsoft Word, Adobe Acrobat, or a searchable combination preferred. Generic statements are not acceptable.

• Content: Company profile, key tasks for successful operation, interest in prime contracting vs. subcontracting (including JV/teaming partners), percentage of work by small business subcontractors, subcontractor certifications, financial capacity, suggestions for structuring requirements to facilitate small business competition, and identification of any conditions that may restrict competition.

• Email Submission: To DeOndrea Melendez (deondrea.c.melendez.civ@army.mil) and Javelin Carouthers (javelin.m.carouthers.civ@army.mil).

• Email Subject Line: Firm's Name, Response to the Sources Sought Synopsis for the Dining Facility Attendant (DFA) and Cook Support Services at West Point United States Military Academy W5168W-26-R-A018.

• Attachment Limit: Emails with attachments cannot exceed 9 megabytes (MB). Zipped files are not accepted.

• Encourages responses from all small business categories: Small Disadvantage Business (SDB), 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and Women-Owned Small Business (WOSB).

• The determination to set aside the requirement for small businesses will be based on the responses received.

• Draft Performance Work Statement (PWS) and Performance Requirements Summary (PRS) are attached to the opportunity record.

• Not responding does not preclude future participation if a solicitation is issued.

• Any future solicitation will be synopsized on the Government wide Point of Entry (GPE) at sam.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) aims to augment the existing food service workforce at the United States Military Academy (USMA), West Point, NY, to ensure continuous Dining Facility Attendant (DFA) and Cook Support services. This augmentation is authorized to address temporary staffing shortages and maintain uninterrupted meal service.

• The Contractor shall provide supervision, labor, and personnel to perform activities as defined in this PWS, adhering to professional standards and applicable instructions.

• Services include facility sanitation and janitorial services in the Cadet Mess kitchen, and food preparation and sanitation of cooking equipment and kitchen areas.

• Contractor personnel will perform commercial and ministerial food service duties, distinct from inherently governmental tasks reserved for Government employees.

• Estimated workload requirements are detailed in Attachment B - Workload Data Capabilities.

• Work is subject to inspections and performance assessments. Failure to meet requirements may result in payment deductions, Corrective Action Requests (CARs), cure notices, or termination.

• A Performance Requirements Summary (PRS) outlines high-level objectives, standards, lot size, Acceptable Quality Levels (AQLs), and surveillance methods for key tasks.

• Not explicitly stated in the provided sections, but implied to be at the United States Military Academy (USMA), West Point, NY.

• Personnel: Qualified labor with required training and skills. Key personnel include a full-time on-site Manager and an Equipment Facility and Service Assistant. Supervisory personnel are also required.

• Training: Employees must be fully trained, licensed, certified, and qualified. Specific training includes Food Sanitation and Safety, DoD Level I Antiterrorism, iWATCH, Information Assurance, OPSEC, INFOSEC, CUI, TARP, Sexual Harassment and Sexual Assault, Equipment Operator/Maintenance, and HAZCOM.

• Health, Hygiene, and Dress Code: Adherence to public health, personal hygiene, and dress code requirements, including wearing Contractor-provided ID badges and safety shoes.

• Security: Compliance with installation access requirements, background checks, and potential issuance of Installation Access Cards (IACs) or Common Access Cards (CACs).

• Quality Control: Development and maintenance of a Quality Control Plan (QCP) submitted for approval within 10 days of award.

• Reporting: The Contractor shall provide various reports, including Sexual Harassment and Sexual Assault Training Plan, Quality Control Plan, Safety Plan, HAZCOM Plan, Contractor Employee Uniforms, Monthly Contractor Employee Training Status, Performance Management Review, and Adverse Weather Plan.