Wheelchair Transportation Services for Valley Costal Bend (VCB)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contract Office 17, is soliciting proposals for Wheelchair Transportation Services for the Valley Coastal Bend Health Care System (TXVCBHCS) and its associated Community-Based Outpatient Clinics (CBOCs) in Texas. This is a Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). Offers are due by February 20, 2026, at 10:00 AM CST.
Scope of Work
The contractor will provide non-emergent wheelchair transportation services 24 hours a day, seven days a week, including weekends and holidays. Services include transporting patients, their luggage (up to 20 lbs), medical records, and medication. Key requirements include:
- Providing qualified, professional personnel with valid driver's licenses, background checks, and TB testing.
- Operating safe, comfortable, and compliant vehicles that meet federal, state, and local regulations, equipped with first aid kits.
- Utilizing the VetRide Vendor Portal or VA-approved transportation software for all trip requests, driver passes, and claims submission.
- Adhering to COVID-19 and other infectious disease prevention protocols.
- Implementing a Quality Control Plan (QCP).
- Responding to add-on (unscheduled) requests within 30 minutes.
- Estimated annual trip quantities are 32,000 for patients under 300 lbs and 25,000 for patients over 300 lbs.
Contract Details
- Contract Type: Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ), Single Award.
- IDIQ Ordering Period: March 16, 2026, through March 15, 2031 (60 months).
- Initial Ordering Period: Date of Award through February 8, 2027.
- IDIQ Minimum Value: $5,000.00
- IDIQ Maximum Value: $10,000,000.00
- Place of Performance: Texas Valley Coastal Bend Health Care System, covering multiple counties including Hidalgo, Cameron, Dimmit, La Salle, Zavala, Jim Wells, Kleberg, Live Oak, Refugio, Webb, Maverick, Aransas, Nueces, San Patricio, Brooks, Duval, Jim Hogg, Kenedy, Starr, Willacy, and Zapata.
- Product Service Code: V999 (Other Transportation Travel And Relocation Services).
Submission & Evaluation
- Offer Due Date: February 20, 2026, 10:00 AM CST.
- Submission Method: Quotes must be submitted on company letterhead, including a signed SF 1449 and B.2 Price Schedule. Submissions must reference "RFQ 36C25726R0008 WC Transport Solicitation - Conformed Copy2."
- Quote Validity: Quotes must be valid for a minimum of 60 calendar days.
- Evaluation Factors: Proposals will be evaluated based on Price, Past Performance, and Technical Capability. Award will be made to the responsible offeror whose offer is most advantageous to the Government.
- Contacts: Primary Contracting Officer is Astrid McKinney (astrid.mckinney@va.gov) and Contract Specialist is Anitra Carter (Anitra.Carter@va.gov).
Important Notes
Offerors must be registered and active in the System for Award Management (SAM.gov). All amendments, including Amendment 0002, must be acknowledged. Applicable Service Contract Act Wage Determinations are attached and must be considered for labor costs. A 30-day phase-in period will commence after contract award.