WMF Andro and Saco HVAC Repair

Amendment / Modification

• Amendment 0003 adds the vendor RFI Document.

• The Period of Performance has been updated to 03/15/2026 to 04/15/2026.

• Item 9A (Amendment of Solicitation No.) and Item 11 (This item only applies to amendments of solicitations) are relevant to this amendment.

• This amendment extends the offer receipt date to 01/27/2026.

• Vendors are required to acknowledge receipt of this amendment.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Androscoggin Ranger Station and Saco Ranger Station projects, clarifying scope and requirements.

Androscoggin Ranger Station:

• Exterior Air Conditioning Units: All four exterior AC units are to be fully replaced, including pads, disconnects, and refrigerant line sets if incompatible with new equipment.
• Ductwork and Condensate Piping: Existing ductwork may be reused unless field conditions require modification. Condensate piping may be reused if compatible with new equipment.
• Boiler Connection Plumbing: Replacement of corroded plumbing is limited to the immediate near-boiler connections.
• Electrical Service: Current electrical connections and panel capacity are adequate for the replacement AC units and air handler.
• Controls: Existing controls and thermostats are to remain in place; new equipment integrates with existing controls.
• Permits: As a federal facility, act in accordance with all applicable laws and regulations; no local AHJ permits or inspections are required.
• Project Magnitude: Estimated government magnitude of construction is under $150,000.
• BAS Integration: No existing Building Automation System (BAS) at Androscoggin Ranger Station; therefore, no integration is required.

Saco Ranger Station:

• Curb Adapter: Whether a curb adapter is required is unknown.
• Condensate Piping: Existing piping may be reused.
• Electrical Service: Existing service and disconnect are assumed to be adequate for the replacement Rheem RHER-GEDYB120ACG22BAA unit.
• Controls: All new equipment is to be integrated with existing controls; no control upgrades are required.
• Permits: As a federal facility, act in accordance with all applicable laws and regulations; no local AHJ permits or inspections are required.

These clarifications confirm details regarding equipment replacement, reuse of existing components, electrical adequacy, control integration, and permit requirements. The estimated project magnitude for the combined effort is under $150,000.

Questions & Answers / Clarifications

This document provides vendor clarifications and administrative updates related to the WMF Andro and Saco HVAC Repair opportunity.

• Unit Replacement: All listed units are to be replaced, and they are strictly air conditioning units.

• Specifications: The government is attempting to locate specification photos or documentation for the units, similar to what was previously provided for air handlers.

• Solicitation Extension: The solicitation has been extended by 10 calendar days.

• New Quote Due Date: The new quote due date is March 9, 2026, at 08:00 AM Eastern Time.

Amendment / Modification

• Extends the quote due date to March 9, 2026, at 8:00 AM Eastern.

• Adds the vendor RFI Document.

• Specifies the Period of Performance as March 15, 2026, to April 15, 2026.

• Item 11 (Solicitation Amendments) indicates the due date for offers is extended.

• Item 14 describes the specific changes, including the new due date, the addition of the RFI document, and the period of performance.

• The proposal deadline has been extended to March 9, 2026.

• Bidders should note the addition of the vendor RFI Document and the specified period of performance.

Amendment / Modification

This amendment (0001) to the solicitation/contract makes the following changes:

• Adds Attachment 7: Name plate pictures (260210).

• Adds a vendor RFI/Q&A document.

• Schedules a site visit for both locations.

• Updates the Period of Performance to 03/15/2026 to 04/15/2026.

• Attachment 7

• Vendor RFI/Q&A Document

• Site visit scheduling

• Period of Performance

• The effective date for receipt of offers is not extended.

• Bidders must acknowledge receipt of this amendment.

• The Period of Performance has been updated.

Questions & Answers / Clarifications

This document provides responses to a Request for Information (RFI) and clarifications related to Solicitation 12445526Q0006.

• Air Handler Suspension: The air handlers are not suspended from ceilings.

• Model Numbers: For Air Handler and Propane Boiler model numbers, refer to the attached photos of the nameplates.

• Alternative Approach for Air Handler Replacement: An alternative approach was proposed to replace the air handler from the exterior without removing the boilers. However, due to the requirement for boiler servicing and piping replacement as stated in the SOW, this alternative method is not desired. The boilers will need to be reinstalled and tested.

• A second site visit has been scheduled for February 18th and 19th. Details for the Gorham and Conway locations, including hosts and contact information, are provided.

Form / Attachment / Pricing Sheet

This document contains nameplate information for two boilers and four air handlers. This information is relevant for understanding the specifications and operational parameters of existing or to-be-installed HVAC equipment.

Boiler Nameplate:

• Manufacturer: Bosch Thermotechnik GmbH
• Model: G215/7
• Maximum Water Working Pressure (MAWP): 58 psi
• Maximum Water Temperature: 248 °F
• Fuel: Oil #2 / Natural gas or LP Gas
• Maximum Input (Oil): 2.50 GpH
• Maximum Input (Gas): 350 Mbtu/hr
• Gross Output: 294 Mbtu/hr
• Net IBR Rating: 256 Mbtu/hr
• Serial Number: 05178458-00-8305-0709

Air Handler Nameplates (Multiple Models):

• Manufacturer: American Standard Inc. / The Trane Co.
• Models include: TWE120A300BB, TWE060D150A1, TWE090A300BB
• Serial Numbers and Manufacturing Dates provided.
• Electrical specifications including voltage, phase, frequency, motor horsepower, and amperage.
• Details on various electric heater models that can be installed, including their voltage, kW, ampacity, and circuit breaker/fuse requirements.
• Refrigerant type (R-22).
• Design pressures (High/Low).
• Installation clearances and maximum outlet air temperature.

This information is crucial for bidders to:

• Assess compatibility with existing systems.
• Accurately quote replacement or upgrade equipment.
• Understand the power and fuel requirements for installation.
• Ensure compliance with specified performance and safety standards.

Solicitation / RFP / RFQ

This document is a solicitation for "WMF ANDRO & SACO HVAC UPGRADES" (1244526Q0006). The work involves replacing an air conditioning unit at the Saco Ranger Station and replacing A/C units at the Androscoggin Ranger Station with units compatible with new refrigerant standards. This includes removing air handler units, potentially repairing damaged piping, and servicing boilers.

• Replacement of A/C units at Saco and Androscoggin Ranger Stations.

• Removal of air handler units to access boilers.

• Repair of damaged piping during boiler removal.

• Servicing of boilers.

• Furnishing all labor, materials, equipment, supervision, and transportation.

• Anticipated Award Type: Firm Fixed Price (FFP) purchase order.

• Performance Period: 90 days after Notice To Proceed (NTP). Early completion is acceptable.

• Submission Method: Email completed quotes to kevin.brown2@usda.gov.

• Submission Deadline: No later than 5:00 P.M. (Eastern) on 02/27/2026.

• Offer Acceptance Period: Prices must be held firm for 90 calendar days from the offer receipt date.

• Evaluation Criteria: Source evaluation will be based on the lowest price. Award will be made to the responsible and acceptable contractor whose quote provides the lowest price. Acceptability is based on compliance with the solicitation, and responsibility is determined by the Contracting Officer based on factors like past performance and financial health.

• Pricing: Offerors must provide pricing for all items as requested in Attachment 02 Schedule Of Items. Failure to price all items may result in exclusion.

• Not explicitly stated in the provided pages, but the solicitation is for commercial construction.

• The solicitation incorporates numerous FAR and AGAR clauses by reference. Full text is available upon request or electronically.

• Key attachments include Schedule of Items, Statement of Work, Location Map, and Wage Rates for Coos and Carroll Counties, NH.

• The solicitation is a commercial construction acquisition.

Form / Attachment / Pricing Sheet

This document is a Schedule of Items for the WMF ANDRO & SACO HVAC UPGRADES project at the White Mountain National Forest. It outlines the specific items and services required for HVAC upgrades at two locations: SACO OFFICE HVAC and ANDROSCOGGIN OFFICE HVAC.

• SACO OFFICE HVAC: Includes Mobilization, A/C Condenser Unit, and Consumable Materials.
• ANDROSCOGGIN OFFICE HVAC: Includes Mobilization, A/C Condenser Unit, Air Handler, and Consumable Materials.
• Each item has a quantity (Qty) of 1 and a Unit of Issue specified as 'Lump Sum'.
• Columns for Unit Price and Total Price are provided for bidders to complete.
• A Contractor Acceptance Statement is included, requiring the contractor to agree to terms and conditions and furnish awarded items at the scheduled prices.

This document is crucial for bidders to understand the specific components and services required for the HVAC upgrades at each location. Bidders must use this schedule to provide their pricing for each item, which will be a key factor in proposal evaluation. The completion and submission of this schedule, along with the Contractor Acceptance Statement, are necessary steps in the bidding process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To replace damaged and obsolete HVAC equipment at two locations on the White Mountain National Forest: the Androscoggin (Andro) Ranger Station and the Saco Ranger Station.

Androscoggin Ranger Station:

• Replace four existing air conditioning units with current models using modern refrigerants.
• Remove and replace the air handler unit with a system meeting current energy efficiency standards.
• Accessing the air handler may require removal and reinstallation of two propane boilers.
• Service and replace corroded plumbing associated with the boilers.
• Ensure all work complies with current plumbing, electrical, fire codes, and environmental regulations.
• Dispose of all removed materials according to local, state, and federal laws.
• All personnel must be certified or supervised by a licensed/certified technician.

Saco Ranger Station:

• Remove and replace a non-functioning R22 air conditioning unit with an approved equivalent system.

• Ensure the new system is compatible with existing equipment and meets current environmental and energy efficiency standards.

• Ensure all work complies with plumbing, electrical, and fire codes.

• Dispose of all removed materials according to local, state, and federal laws.

• All personnel must be certified or supervised by a licensed/certified technician.

• All work must adhere to current plumbing, electrical, fire codes, and environmental regulations.

• All work must meet current energy efficiency requirements and standards.

• Personnel must be certified or supervised by a licensed/certified technician.

• The work will be performed at the Androscoggin Ranger Station and the Saco Ranger Station on the White Mountain National Forest.

• Government Furnished: None.

• Contractor's Key Personnel: Site Lead / Foreman, Laborer, Electrician, Plumber.

• Security: Contractor is responsible for the security of the work area, materials, tools, and personnel.

• Deliverables: Proposed Project Plan (due within 10 business days of award) and Daily Progress Updates (due daily by 6:00 PM).

• Travel: No travel will be required once on site.

Form / Attachment / Pricing Sheet

This document provides location information and directions for two Ranger Districts relevant to the "2025 Andro and Saco HVAC Repair Contract" opportunity.

• Androscoggin Ranger District: Located at 300 Glen Road, Gorham, New Hampshire. Directions provided from Route 2 via Route 16. Contact number: (603) 466-2713, extension 0.
• Saco Ranger District: Located at 33 Kancamangus Hwy, Conway, NH. Directions provided from Route 16/113 via Kancamangus Hwy (Route 112).

This attachment is crucial for bidders to understand the physical locations where services may be required under the HVAC Repair Contract. It provides essential logistical information for site visits or understanding the operational areas.

Form / Attachment / Pricing Sheet

This document is a General Decision for building construction projects in Coos County, New Hampshire. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects in that area. Bidders must use this information to ensure compliance with labor standards.

• General Decision Number: NH20260017
• State: New Hampshire
• County: Coos County
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Asbestos Worker, Elevator Mechanic, Ironworker, Carpenter, Electrician) along with their corresponding hourly wage rates and fringe benefit rates.
• Effective Date: The rates are effective as of the dates indicated for each classification, with the overall decision dated 01/02/2026.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors), including specific requirements and minimum wage rates for 2025.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

This wage determination is critical for bidders to accurately estimate labor costs for the opportunity. Failure to comply with these prevailing wage rates and fringe benefits can lead to contract violations and penalties. Bidders must ensure their proposals reflect these labor costs and that their proposed workforce will be paid in accordance with this determination.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Carroll County, New Hampshire. It specifies prevailing wage rates and fringe benefits for various construction crafts.

• General Decision Number: NH20260016, dated 01/02/2026.
• Superseded GDN: NH20250016.
• State: New Hampshire.
• County: Carroll County.
• Construction Type: Building (does not include single family homes or apartments up to and including 4 stories).
• Crafts and Rates: Lists specific wage rates and fringe benefits for trades such as Asbestos Worker/Heat & Frost Insulator, Elevator Mechanic, Ironworker, Pipefitter, Bricklayer, Carpenter, Cement Mason/Concrete Finisher, Electrician, Ironworker (Reinforcing), Laborer (Common/General, Mason Tender), Operator (Backhoe/Excavator/Trackhoe), Painter, Plumber, Roofer, Sheet Metal Worker, and Truck Driver.
• Paid Holidays: Details holidays for which paid time off is required.
• Vacation: Outlines vacation pay credit accrual based on years of service.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).
• Wage Determination Appeals Process: Provides information on how to appeal wage determinations.

This document is crucial for bidders to understand the minimum wage and fringe benefit requirements for laborers and mechanics employed on the contract. Bidders must ensure their proposed wages meet or exceed these prevailing rates to comply with federal labor standards. Failure to adhere to these wage determinations can lead to contract violations.