World Trade Center Health Program - National Program Administrator

Amendment / Modification

This amendment (00002) to Solicitation 75D301-26-R-73374 serves several purposes:

• Provides answers to all questions submitted by offerors via an attached Question and Answer document.

• Posts a revised copy of the solicitation with throughout-revised sections. Offerors must thoroughly review all changes.

• Extends the proposal receipt date to 10 AM EST on Monday, February 9, 2026.

• Acknowledging this amendment serves as acknowledgment of Amendment 0001.

• The entire solicitation document has been revised. A version with changes highlighted in red font and deletions in strikethrough, as well as a clean version, are posted.

• New and revised attachments have been included.

• The proposal deadline has been extended to February 9, 2026.

• Offerors are instructed to review all changes to the solicitation and its attachments before submitting their proposals.

Solicitation / RFP / RFQ

This solicitation is a combined synopsis/solicitation for commercial products or services for the World Trade Center Health Program National Program Administrator. The Centers for Disease Control and Prevention (CDC) intends to award a hybrid (firm-fixed-price, time and materials) contract. This announcement constitutes the only solicitation, and offers are being requested; a separate written solicitation will not be issued.

Services to be provided include:

• Transition-In services (Months 1-12)

• Sustainment services (Base Period: March 18, 2026 - March 17, 2027; Option Periods 1-4: March 18, 2027 - March 17, 2031)

• Travel (non-conference) in accordance with Federal Travel Regulation, requiring prior written approval from the COR.

• Contract Type: Hybrid (Firm-Fixed-Price, Time and Materials)

• Period of Performance: Base Period (March 18, 2026 - March 17, 2027) plus four Option Periods (March 18, 2027 - March 17, 2031).

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Questions Deadline: Monday, January 5, 2026, by 10:00 AM EST.

• Proposal Submission Deadline: Monday, February 9, 2026, by 10:00 AM EST.

• Proposals must be submitted via email to Megan Kelly (xvp9@cdc.gov) and Liubov Kriel (vyhl@cdc.gov).

• When submitting proposals, include "Solicitation #75D301-26-R-73374" in the subject line.

• Detailed proposal preparation instructions and basis of evaluation are in Sections H & I.

• This acquisition is not set-aside for small business concerns.

• Key terms are defined in ATT001_NPA_Glossary.

• Points of Contact: Megan Kelly (Contracting Officer), Liubov Kriel (Contracting Officer), and David Eccleston (Contracts Specialist).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Proposal - RFP) for commercial products or services for the World Trade Center Health Program National Program Administrator (NPA). The Centers for Disease Control and Prevention (CDC) intends to award a hybrid contract (firm-fixed-price, time and materials) to provide these services.

• Services for the World Trade Center Health Program National Program Administrator.

• The Performance Work Statement (PWS) in Section E details the scope of work, including transition-in, sustainment, and transition-out phases.

• Key areas of assistance include general member services, care coordination, monitoring/diagnostic/screening services, treatment eligibility determinations, treatment services, managed care operations, and pharmacy benefit support.

• Specific requirements include data management, security protocols (HIPAA, PII, CUI), and adherence to accessibility standards (Section 508).

• Contract Type: Hybrid (Firm-Fixed-Price, Time and Materials).

• Period of Performance: Base Period (March 18, 2026 – March 17, 2027) with four Option Periods (through March 17, 2031).

• Proposals are due by 10:00 AM EST on February 9, 2026.

• Proposals must be submitted via email to xvp9@cdc.gov with the subject line: Solicitation #75D301-26-R-73374.

• Evaluation factors, in descending order of importance, are: Technical, Past Performance, and Cost. Technical and Past Performance are more important than Cost.

• Questions regarding the solicitation are due by January 5, 2026, 10:00 AM EST, via email to Megan Kelly (xvp9@cdc.gov) and Liubov Kriel (vyh1@cdc.gov).

• This acquisition is not set-aside for small business concerns.

• The solicitation incorporates numerous FAR and HHSAR clauses by reference.

• Key attachments include the Glossary, Quality Assurance Surveillance Plan (QASP), Labor Categories, and various Technical Guidance Documents (TGDs).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for the National Program Administrator (NPA) for the WTC Health Program. It clarifies requirements, submission details, and operational aspects.

• Contractor Status: The contract is a new requirement, not an extension of an incumbent.

• Technical Guidance Documents (TGDs): All available TGDs have been provided with the solicitation; offerors should use the PWS and QASP as authoritative sources.

• Proposal Deadline: The proposal submission deadline has been extended to February 9, 2026, at 10 AM.

• Technical Approach: The solicitation provides instructions for addressing technical approaches in Volume 2 (Infrastructure, Resources, and Functionalities) and Volume 3 (Staffing Approach), covering areas outlined in Sections 4.3 and 4.4 respectively.

• Provider Network: The TPA Contractor will develop a Nationwide Provider Network consistent with contract requirements.

• Elevated Privileges: Using elevated privileges in line with the least privilege principle is acceptable, provided it is documented in the Security Assessment and Authorization (SA&A) package.

• System Image Capture: Machine or system image captures are not expected in the normal course of WTCHP operations.

• Data Segregation: Program information must not be commingled with data from other clients, ensuring logical separation for audits and access control.

• System Security Plan (SSP): The SSP is due within 60 days after contract award, not with the proposal. The initial Authorization to Operate (ATO) package is due within 45 calendar days after award.

• Subcontracting Plan: The subcontracting plan will be evaluated by the Small Business Administration.

• Ad Hoc Reports: Offerors should assume approximately 8 ad hoc reports annually of moderate-to-high complexity.

• Labor Categories Attachment (ATT023): This attachment is not included in the 30-page limit for Volume 3, Staffing Approach.

• Email Size Limit: Emails up to 100mb are allowed, but recipient gateways may enforce lower limits.

• Data Ownership: The Government owns all data; the Contractor is responsible for managing, maintaining, and securing it.

• The proposal deadline has been extended.

• Clarifications have been made regarding technical approach documentation, data handling, security requirements, and submission details.

• Specific sections and attachments have been corrected or clarified based on vendor questions.

Form / Attachment / Pricing Sheet

This document is an Offeror Non-Disclosure Agreement (NDA) required for entities granted access to non-public information concerning the World Trade Center Health Program. It is necessary for developing a proposal in response to RFP No. 75D301-26-R-73374.

• Defines "confidential information" and "privileged information."
• Prohibits employees from disclosing non-public information, except as permitted by lawful government purpose.
• Requires protection of non-public information from unauthorized disclosure.
• Mandates prompt reporting of any unauthorized disclosures.
• Requires deletion of non-public information upon elimination from competition or contract award.
• Outlines procedures for teaming partners or subcontractors, requiring them to complete a separate NDA.

Potential bidders must review and understand the terms of this NDA. They will need to complete and sign this agreement if they are granted access to non-public information for proposal development. Teaming partners or subcontractors requiring access must also complete their own NDA.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Proposal (RFP) under FAR Part 12. The acquisition is not set-aside for small business concerns and incorporates provisions and clauses by reference. The Centers for Disease Control and Prevention (CDC) intends to award a hybrid (firm-fixed-price, time and materials) contract for the World Trade Center Health Program National Program Administrator.

• The contract will involve services as described in Section E, the Performance Work Statement (PWS).

• Key phases include Transition-In, Sustainment, and Transition-Out.

• Specific tasks include coordinating monitoring and treatment services, managing member enrollment and certification, providing benefits counseling, case management, and ensuring access to WTC Health Program benefits.

• Contract Type: Hybrid (firm-fixed-price, time and materials).

• Period of Performance: Base Period (March 18, 2026 – March 17, 2027) with four Option Periods (each one year).

• Estimated Value: Not explicitly stated, but includes pricing information in Section B.

• Questions Due: Monday, January 5, 2026, by 10:00 AM EST.

• Proposals Due: January 30, 2026, by 10:00 AM EST.

• Submission Method: Via email to Megan Kelly (xvp9@cdc.gov) and Liubov Kriel (vyhl@cdc.gov).

• Evaluation Factors: Technical, Past Performance, and Cost. Technical and Past Performance are more important than Cost.

• This acquisition is not set-aside for small business concerns.

• Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Key attachments and referenced documents are listed in Section D and the Table of Contents.

• Points of Contact: Megan Kelly (xvp9@cdc.gov, 404-498-4805) and Liubov Kriel (vyhl@cdc.gov, 770-488-2856).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFP #75D301-26-R-73374) for commercial products or services for the World Trade Center Health Program National Program Administrator. The Centers for Disease Control and Prevention (CDC) intends to award a hybrid (firm-fixed-price, time and materials) contract.

• Services as described in Section E – World Trade Center Program National Program Administrator Performance Work Statement.

• Includes Transition-In, Sustainment, and Transition-Out phases.

• Detailed requirements for contract management, member services, infrastructure, staffing, data management, and regulatory compliance are outlined.

• Contract Type: Hybrid (Firm-Fixed-Price, Time and Materials).

• Period of Performance: Base Period (March 18, 2026 – March 17, 2027) with four Option Periods (through March 17, 2031).

• Proposals are due by 10:00 AM EST on January 30, 2026.

• Submission is via email to xvp9@cdc.gov.

• Subject line must include: Solicitation #75D301-26-R-73374.

• Evaluation factors: Technical (Contract Management Approach, Member Service Center/Infrastructure/Operations, Staffing Approach, Similar Experience, Data Management Plan), Past Performance, and Cost/Price.

• Technical factors are more important than Past Performance, which is more important than Cost.

• This acquisition is not set-aside for small business concerns.

• Questions regarding the solicitation must be submitted via email by 10:00 AM EST, January 5, 2026, to Megan Kelly (xvp9@cdc.gov) and Liubov Kriel (vyh1@cdc.gov), using the template in Section D (ATT025).

• Applicable contract clauses and provisions are incorporated by reference (see Sections C, F, and G).

• Detailed proposal preparation instructions are in Section H, and evaluation factors are in Section I.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a template for bidders to provide fully burdened labor rates. It is intended to be used for the solicitation.

• The spreadsheet includes sections for:
  • Base Period (Performance Period: 03/18/2026-03/17/2027)
  • Option Period 1 (Performance Period: 03/18/2027-03/17/2028)
  • Option Period 2 (Performance Period: 03/18/2028-03/17/2029)
  • Option Period 3 (Performance Period: 03/18/2029-03/17/2030)
  • Option Period 4 (Performance Period: 03/18/2030-03/17/2031)
• Each period includes columns for TITLE, ESTIMATED HOURS, and HOURLY RATE.
• Bidders are expected to fill in the "$_________", "ESTIMATED HOURS", and "HOURLY RATE" fields.

This attachment is crucial for bidders to complete their pricing proposals. It requires bidders to detail their estimated labor hours and associated hourly rates for the base period and all option periods, which will be a key component of the overall contract cost.

Questions & Answers / Clarifications

This document is a template for submitting questions and answers related to RFP No. 75D301-26-R-73374 for the World Trade Center Health Program National Program Administrator.

This is a template and does not contain specific questions or answers. It outlines the expected format for submitting inquiries and receiving responses:

• Item No.
• RFP Page No.
• RFP Section No.
• Question
• Answer

This template is provided to facilitate communication between potential bidders and the government regarding the solicitation. Bidders should use this format to submit any questions they may have about the RFP.

Form / Attachment / Pricing Sheet

This document provides a template and instructions for Offerors to define the labor categories, descriptions/duties, and qualifications/education required for their proposed technical solution. It is intended to be included as part of Volume I – Technical Proposal.

• Labor Categories: Offerors must identify all labor categories necessary to perform the full scope of work outlined in the Basic PWS and Section E.
• Description/Duties: Provide detailed descriptions of the responsibilities for each labor category.
• Qualifications/Education: Specify the required education and experience for each labor category.
• Applicable Task Areas: Cross-walk each labor category to the specific task areas within the Basic PWS.

Offerors have the option to use the provided format, create their own spreadsheet with the same columns, or provide a separate attachment for descriptions/duties and qualifications/education, referencing "See Attachment" in the respective columns. There is no limit to the number of labor categories an Offeror can propose, nor is there a page limit for this attachment.

This attachment is critical for bidders to accurately define their proposed staffing approach. It directly impacts the technical proposal by requiring a clear mapping of personnel qualifications to the contract's performance work statement. Bidders must ensure all necessary labor categories are included and properly detailed to demonstrate their capability to meet the contract requirements.