WSNC Interpreter Translation Services IDIQ

Form / Attachment / Pricing Sheet

This document, "Attachment C WSNC Addresses.xlsx", provides a comprehensive list of addresses for various Veterans Affairs (VA) facilities across multiple VISN regions. It is intended to supply bidders with the physical locations of these facilities, which may be relevant for understanding the geographic scope of potential opportunities or for logistical planning.

• The document is organized by VISN (Veterans Integrated Service Network).
• For each VISN, it lists specific VA stations (Medical Centers, Clinics, CBOCs).
• For each station, it provides the Station Name, Address, and Region.

This attachment is crucial for bidders to identify the specific locations where services might be required or where site visits may be necessary. Understanding the geographic distribution of these facilities can inform logistical strategies, resource allocation, and overall bid competitiveness. It helps in assessing the operational reach and potential complexities associated with an opportunity that involves these locations.

Amendment / Modification

This amendment (0001) to solicitation 36C26025Q0808 addresses vendor questions and amends the Performance Work Statement (PWS).

Key changes include:

• Answers to vendor questions are provided on subsequent pages.

• A typo in paragraph 'c' of the 'Workplace Conditions' section of the PWS has been corrected.

• Paragraph 'g' has been added to the 'Records Management' section of the PWS.

• Performance Work Statement (PWS): Specifically, the 'Workplace Conditions' section (paragraph c) and the addition of a new paragraph 'g' to the 'Records Management' section.

• Vendors are required to submit a signed copy of this amendment as part of their quote submission.

• No other changes to the solicitation are noted.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide interpreter and translator services for Western States Network (WSNC) facilities. The services will be ordered via individual Task Orders (TOs).

• In-person, telephonic, and video conference translator and interpreter services.

• Services cover a wide range of languages, including American Sign Language (ASL), Spanish, French, German, and many others. Additional languages may be added at the Contracting Officer's discretion.

• Interpreters/translators must possess knowledge of medical terminology and be proficient in English and the required language.

• Contractors must meet all required qualifications and certifications.

• Machine translation is not permitted.

• Services will be scheduled with short or no notice, or in advance.

• Pricing is based on notice period (less than 48 hours for short notice, 48 hours or more for advance notice).

• Document translation services are also required for both short and normal turnaround times.

• Security requirements include mandatory "VA Privacy and Information Security Awareness and Rules of Behavior" training and the use of a cross-cut paper shredder for sensitive information.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

• Period of Performance: May 13, 2026, through May 12, 2031 (5 years, including one Base Year and up to 4 ordering periods).

• Guaranteed Minimum Value: $50,000.00

• Price Ceiling: $1,500,000 over the life of the IDIQ.

• Individual Task Orders (TOs) may not exceed $100,000.

• Solicitation Number: 36C26025Q0808

• Offer Due Date: February 24, 2026, 10:00 AM PDT

• Questions Due: February 3, 2026, 10:00 AM PDT

• Offers must be submitted via email to darien.justice@va.gov.

• Evaluation will be based on Relevant Experience and Price.

• Relevant experience must be within the past 3 years and include details of similar work performed.

• This acquisition is set aside for Small Business.

• NAICS Code: 541930 (Translation and Interpretation Services)

• Size Standard: $22.5 Million

• The Place of Performance includes WSNC medical facilities across various VISNs (17, 19, 20, 21, 22) within the Continental United States for in-person services.

• Travel costs are included in the unit price and will not be paid separately.

Form / Attachment / Pricing Sheet

This document, "Attachment A Estimated Quantities.xlsx", provides estimated annual quantities for various language interpretation and translation services across multiple Veterans Integrated Service Areas (VISNs) and service modalities (In-Person, Video Conference, Telephonic, Documentation).

• CLINs (Contract Line Item Numbers): Detail specific services offered.
• Description: Specifies the service (e.g., ASL Interpreter, Spanish-English Translation, Other Language Translation, Document Translation, Braille/Tactile Signing Interpreter), notice period (e.g., >48 hours, <48 hours), location (VISN numbers), and modality.
• Unit: The unit of measure for the service (Hour, Minute, Word).
• Estimated Annual Units: The projected quantity of units needed annually for each CLIN. Some quantities are listed as "<10".

This attachment is crucial for bidders to understand the potential volume and scope of services required for the opportunity. It allows vendors to estimate resource needs, assess their capacity, and develop accurate pricing proposals for each CLIN across different VISNs and service types. The estimated quantities directly inform the potential value and scale of the contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for documentary, in-person, telephonic, and virtual translator and interpreter services for various Veterans Health Administration (VHA) facilities within the Wholesale Network Service Center (WSNC). Services will be ordered on individual Task Orders (TO) under an Indefinite Delivery Indefinite Quantity (IDIQ) contract. All VHA facilities within the WSNC are authorized to order services.

• Provide interpreter and translator services for VHA medical facilities supporting VISNs 17, 19, 20, 21, and 22.

• Services include documentary, in-person, telephonic, and virtual interpretation.

• All services must conform to the IDIQ terms and Price-Cost Schedule.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• All responsible sources may submit a quotation.

• The response date is January 13, 2026, at 10:00 AM Pacific Time, Los Angeles, USA.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• NAICS Code: 541930 (Translation and Interpretation Services)

• Product Service Code: R426

• Contracting Office ZIP Code: 98661

• Contracting Office Address: Network Contracting Office 20, Vancouver, WA.

• Point of Contact: Darien Justice, Contracting Officer (darien.justice@va.gov)

Form / Attachment / Pricing Sheet

This document, "Attachment B Price Schedule.xlsx", provides the detailed pricing structure for the opportunity. It outlines various line items for services, including different types of interpretation, translation, and document translation services, across multiple Veterans Integrated Service Networks (VISNs) and service modalities (in-person, video conference, telephonic).

• Line Item Descriptions: Covers ASL Interpreter, Spanish-English Translation, Other Language-English Translation, Document Translation, and Braille/Tactile Signing Interpreter services.
• Service Modalities: Includes in-person services for VISNs 17, 19, 20, 21, and 22, as well as video conference and telephonic services.
• Notice Periods: Differentiates between services requiring more than 48 hours notice and those requiring less than 48 hours notice.
• Pricing Structure: Details pricing per hour (HR) for in-person services and per unit (EA) for video conference and telephonic services, with specific pricing provided for different contract options (Option 1 through Option 5).
• Contract Period: Specifies base and option periods for each line item.
• Product/Service Codes: Lists relevant NAICS (541930) and PSC (R426) codes.

This pricing sheet is critical for bidders to understand the cost structure associated with providing interpretation and translation services. It details the specific services, geographic coverage (VISNs), service delivery methods, and pricing tiers across multiple contract options. Bidders must use this document to formulate their pricing proposals accurately, ensuring they align with the government's requirements and the established pricing framework.