X-RAY PRODUCING SYSTEM PREVENTIVE AND REMEDIAL MAINTENANCE

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing Preventive Maintenance (PM) and Remedial Maintenance (RM) for X-Ray Producing Systems. The primary objective of PM is to protect equipment capability and investment by performing routine maintenance and adjustments to prevent failures. RM involves the repair of equipment to restore its designed function.

• Preventive Maintenance (PM): Semi-annual inspections of X-ray machines across AMXG, PMXG, and CMXG groups. This includes inspection of electrical connections, cleaning and inspection of X-ray tubes and generators, inspection of High Voltage (HV) cable ends, checking cooling systems, testing safety interlocks, evaluating error codes, and performing full load system tests. PMs must be performed in accordance with Original Equipment Manufacturer (OEM) specifications.

• Remedial Maintenance (RM): Repair of equipment and systems due to breakdown or stoppage. This includes replacing components and parts to restore performance. RM requires a Work Request (WR) approved by the Contracting Officer (CO).

• The contract covers the X-Ray Producing System at the Oklahoma City-Air Logistics Complex (OC-ALC) at Tinker AFB.

• On-base maintenance will be performed at Tinker AFB. If maintenance exceeds on-base capabilities, the mobile unit may be shipped off-base to the contractor's repair facility.

• Parts and Materials: Contractor must use new parts and materials unless otherwise authorized by the CO. Long lead items require identification and documentation.

• Service Reports: Draft and final service reports are required upon completion of maintenance, detailing services provided, labor costs, materials used, and any additional recommended services.

• Personnel Qualifications: Personnel must be trained and qualified by the employer to perform PM and RM services on all listed equipment. Contractors must have at least five (5) years of experience with non-portable and portable x-ray producing systems.

• Environmental and Safety Compliance: Contractors must comply with all applicable federal, state, and local laws, regulations, and instructions regarding environmental protection and occupational safety and health, including specific Tinker AFB procedures.

• Hazardous Materials (HAZMAT) and Waste: Contractors must adhere to HAZMAT management procedures and maintain a log of all HAZMAT used on base. Procedures for hazardous waste disposal and spill reporting are detailed.

• Security: Contractor personnel must comply with security requirements, including potential background investigations and training.

• Reporting: Contractor Manpower Reporting (CMR) is required via a secure data collection site (SAM.gov).

Form / Attachment / Pricing Sheet

This document is an "X-Ray Equipment List" detailing various X-ray equipment used by the 76th AMXG and 76th PMXG units. It serves as an inventory and maintenance record.

• Item/OC #: Unique identifier for each piece of equipment.
• Description: Type of equipment (e.g., Tube Head, Control, Generator).
• Model Number: Manufacturer's model designation.
• Part Number: Specific part number for the component.
• Location: Where the equipment is situated (e.g., Mobile, On Site RM Only).
• Service Required: Indicates the type of maintenance needed (e.g., On Site RM/PM Twice Annually).
• Interlock: Specifies if an interlock system is present (Yes/No).
• Interlock Type: Details the type of interlock if applicable.
• DO WE HAVE?: Confirms if the unit possesses the equipment (YES/YLS/VFA).

This list provides potential bidders with insight into the types and quantities of X-ray equipment that may be relevant to the opportunity. It can inform bidders about existing infrastructure, potential maintenance needs, or requirements for compatible equipment or services.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Oklahoma. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work for the U.S. Department of Labor. Bidders must use this information to ensure compliance with labor laws for any covered contracts.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates required fringe benefits (Health & Welfare).
• Includes notes on Executive Orders related to paid sick leave and minimum wage.
• Details requirements for paid holidays and vacation time.
• Outlines the process for requesting additional classifications and wage rates (conformance).

This document is critical for bidders to understand the labor costs associated with performing federal contracts. It establishes the minimum wages and benefits that must be paid to employees working on covered contracts, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed labor rates meet or exceed these determined rates.

Solicitation / RFP / RFQ

This solicitation is a combined synopsis/solicitation for commercial items for X-Ray Producing System Preventive and Remedial Maintenance services at Tinker AFB, OK. The Air Force Sustainment Center's Maintenance Contracting Branch intends to award a Firm Fixed Price (FFP) purchase order.

• Preventive Maintenance (PM) services.

• Remedial Maintenance (RM) services, which may be discovered during PM or required at other times, subject to CO approval.

• Services are to be performed in accordance with the Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price (FFP) purchase order.

• Period of Performance (PoP): 1 Feb 2026 - 31 Jan 2031, with option years.

• Estimated Value: Not explicitly stated, but evaluation is based on Total Evaluated Price (TEP).

• Quotes are due by 15 Jan 2026, 12:00 PM (Noon) CST.

• Submission is via email to Annita Wooten (cc Jennifer Azbill).

• Award will be based on two evaluation factors: 1. Lowest Total Evaluated Price (TEP) and 2. Offeror capability and experience (Pass/Fail).

• TEP includes PM and RM line items for all years, plus a 6-month extension of services (calculated by the Government).

• Capability & Experience requires demonstrating ability to meet PWS requirements and providing at least two customer references from the last 5 years (one within the last 2 years).

• This is a 100% Small Business Set-aside.

• NAICS Code: 811210; Size standard: $34M.

• Large businesses are not eligible for award.

• Attachments include: Performance Work Statement (PWS), Equipment List, Quote Sheet, and Wage Determination.

• Offerors must complete and return the CLIN pricing and Capability & Experience information.

Form / Attachment / Pricing Sheet

This document is a quote sheet and certification of response for the "X-RAY PRODUCING SYSTEM PREVENTIVE AND REMEDIAL MAINTENANCE" solicitation (FA813226Q0011). Offerors are required to complete and return this document with their quotation.

• Section 1: Offeror Information: Requires company name, address, CAGE Code, UEI Number, Small Business Size, Web Page URL, Point of Contact, and POC Phone/email.
• Section 2: Services and Price: Details the CLINs for Preventive Maintenance (PM) and Remedial Maintenance (RM) for X-Ray Producing Systems. It outlines the base year (1 Feb 2026 - 31 Jan 2027) and four option years. For RM, bidders must provide a fully-burdened labor rate and multiply it by estimated annual hours to determine the total annual price. Travel labor rates are also requested but do not impact award evaluation. Invoicing is to be done via WAWF.
• Section 3: Certification of Response: Requires the offeror's representative to sign, date, and provide their title, certifying their agreement to furnish and deliver items as specified and to provide commercial product literature.

This document is critical for bidders to provide their pricing and company information as required by the solicitation. It outlines the specific services, contract periods (base year and option years), and the method for calculating pricing for remedial maintenance. Completing this form accurately is a mandatory step in the proposal submission process.