X1AB--Executive Leadership Training
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Veterans Benefits Administration (VBA), has issued a solicitation for Executive Leadership Training (ELT) conference space and audio/visual (A/V) services. This requirement is for a three-day event for approximately 100 participants, scheduled for April 20-22, 2026, in Baltimore, MD. Quotes are due by April 7, 2026.
Scope of Work
This solicitation seeks comprehensive services for a three-day VBA Executive Leadership Training event. Key requirements include:
- Meeting Rooms: One general session room (min. 8,000 sq ft) with crescent seating for 100, a head table, and ramp/step access. Three breakout rooms (min. 1,000 sq ft each) in classroom style for 45 people. Two administrative rooms for 10 people, and a boardroom for calls/brief meetings.
- Ancillary Services: 20-30 easels for signage, two keys for event staff for all rented rooms, and a registration area with skirting, chairs, and a trash can.
- Audio Visual (A/V) Equipment: A full A/V package for general session and breakout rooms, including confidence monitors, LCD projectors, screens, microphones, sound systems, cameras, and dedicated technicians. Wi-Fi is mandatory in all main event spaces.
- Meals: While participants arrange their own meals, water stations and coffee service are requested.
Contract & Timeline
- Opportunity Type: Solicitation (originally a pre-solicitation)
- NAICS Code: 721110 - Hotels (except Casino Hotels) and Motels
- Estimated Value: $40 Million
- Contract Period: April 20, 2026 - April 22, 2026 (Base Period)
- Response Due: April 7, 2026, 2:00 PM UTC
- Published Date: April 3, 2026
Eligibility & Set-Aside
This is an Unrestricted Solicitation. However, Service-Disabled Veteran-Owned Small Businesses (SDVOSB) will receive a 5% price evaluation credit, and Veteran-Owned Small Businesses (VOSB) will receive a 3% price evaluation credit. Offerors must be located within a two-mile radius of the Baltimore Marriott Waterfront (700 Aliceanna Street, Baltimore, MD) and must have current and active registration in the System for Award Management (SAM) at the time of submission.
Submission & Evaluation
Quotes must be submitted via email to bridget.bartolomei@va.gov. Award will be based on a best value determination, with Technical Capability being more important than Price. Offers will be evaluated comparatively.
Additional Notes
The solicitation incorporates various FAR and VAAR clauses. Payment will be made via Electronic Funds Transfer (EFT) through the TUNGSTEN Network, with invoices submitted upon completion of services. A Wage Determination (2015-4265 Rev 32) for Maryland is attached, outlining minimum wage rates and fringe benefits for service contract employees.