X1DZ--Lease of Space for a Community Based Outpatient Clinic in Berks County, PA 33,020 Rentable / 28,128 ABOA

Form / Attachment / Pricing Sheet

This document, "AGENCY TECHNICAL AND SPECIAL REQUIREMENTS," outlines the detailed technical specifications and requirements for office space to be leased by the VA for a Community Based VA Clinic in Berks County, Pennsylvania. It serves as a critical attachment to the solicitation, detailing the Lessor's responsibilities for design, construction, utilities, services, and specific room requirements.

• Site Selection: Location within Berks County, proximity to public transportation, and preference for co-location with existing medical/healthcare space.
• Space Requirements: Details on Net Usable Square Feet (NUSF) for various functions (Exam Rooms, Lab, Offices, etc.), totaling 18,130 NUSF.
• Design and Construction: Adherence to applicable design, energy, environmental, historical, fire safety, physical security, and NFPA codes and standards.
• Utilities and Services: Lessor's responsibility for providing heat, electric, water, AC, backup power, snow removal, trash removal, chilled water, elevator service, window washing, and initial painting.
• Special Requirements: Includes cleaning, patching, painting, and repair of walls and flooring; door identification signage; electrical outlet specifications; back-up electrical generator requirements; parking (150 spaces, 15 accessible); telecommunications room design; and automated data processing capabilities (LAN).
• Room-Specific Requirements: Detailed specifications for various rooms including vestibules, clerk's areas, staff toilets, veteran restrooms, break rooms, telecommunication closets, exam rooms, and more, covering finishes, HVAC, electrical, and plumbing.
• Security: Requirements for security systems, including motion detection, access control, and electronic personal identity verification.
• Sustainability: Mandates for green products, recycled materials, and sustainable practices in renovations and construction.
• HVAC and Plumbing: Detailed requirements for heating, ventilation, air conditioning, and plumbing systems, including energy efficiency and water conservation.

This document is essential for potential bidders (Lessors) as it defines the exact technical and physical specifications for the leased space. It dictates the scope of work, construction standards, required amenities, and compliance requirements. Bidders must thoroughly review these requirements to accurately estimate costs, develop proposals, and ensure their proposed space meets all VA criteria. Failure to comply with these specifications could lead to disqualification or contract non-compliance.

Form / Attachment / Pricing Sheet

This document outlines the required volumes and their contents for submitting lease proposals. It details the specific sections and subsections within each volume, specifying the required documents and their formats or limitations.

Volume 1: Consists of five sections covering:

• Section 1: FEMA Flood Plains map, legal description, tenant list, area map, zoning evidence, VA security requirements narrative, and public transportation proof.
• Section 2: Site plan, parking plan, conceptual layout for space, GSA Form 12000 (Fire Protection & Life Safety), and asbestos certification/management plan.
• Section 3: Offeror's team vitae, subcontracting plan (if applicable), proof of ownership/agreement to acquire, proof of signing authority, conflict of interest statement, SAM registration, conditional commitment of funds, and proof of status/preferences.
• Section 4: Narrative on schedule understanding and maintenance, construction schedule (Critical Path), and Program Management & Response Plan for Build Out Phase.
• Section 5: Program Management & Response Plan for Operational Phase and Emergency Preparedness Plans.

Volume 2: Consists of one section:

• Past performance references (up to 3).
• List of VA lease projects completed in the past five years.
• List of non-VA lease projects completed in the past five years with similar scope.

Volume 3: Consists of one section:

• GSA Form 1364, Proposal to Lease Space.
• GSA Form 1217, Lessor's Annual Cost Statement.
• Security Unit Price List.
• TI Unit Price List.
• Tenant Improvements Cost Summary (TICS).

Volume 4 (Optional): Other / Miscellaneous information.

This document is critical for bidders as it dictates the structure and content of their lease proposals. Failure to adhere to the specified volume and subsection requirements may result in proposals being considered unresponsive. Bidders must carefully review each item to ensure all necessary documentation and information are included in the correct format and volume.

Amendment / Modification

This amendment modifies the original RLP (Request for Lease Proposals) with several changes:

• RLP Section 1.05, Paragraph A: Clarifies that VA dedicated on-site parking will be no less than 150 spaces and may need to be increased to meet current local code.
• RLP Section 3.02: Updates to include "Volumes" and references RLP Amendment 0001 Attachment 4.
• RLP Section 3.06, Paragraphs R & S: Paragraph R is replaced with new text requiring new construction to be built to LEED Checklist standards (certification not required). Paragraph S is removed entirely.
• RLP Section 4.05: The "Evaluation Factor Description" for "Subfactor 2. Building and Design Concept" is replaced with detailed requirements for accommodating PACT design, single-story access, and core elements.
• RLP Section 4.07: "Volumes" are removed from this section and moved to RLP Section 3.02.
• Lease Section 3.49: "High-Performance Building Rating Certification for Tenant Interiors" is removed.
• Lease Section 4.01, Paragraph A: The table for "Schedule for Completion of Space" is replaced with updated timelines for award, meetings, and design submissions (Schematic Design, 35% Design, 65% Design, Final CD).
• Lease Section 4.01, Paragraph D: A number in the sentence regarding TI completion conforming to approved DIDs is changed from '15' to '16' Calendar Days.
• Lease Section 6.07: The "Janitorial Services" section is replaced entirely. Janitorial services will be provided by the Government, but the Lessor must maintain plants/lawns, provide initial supply/installation/replacement of light bulbs, and manage pest and nuisance wildlife control using integrated pest management techniques.
• Lease Section 6.08 & 6.09: "Selection of Cleaning Products" and "Selection of Paper Products" are removed entirely.
• Lease Section 7.06: The number in the sentence regarding fire protection code review is changed from '65%' and '95%' to '65%' and '95%' design review, with comments responded to, resolved, and incorporated by the 95% design review.
• Exhibit B: "Agency Specific Requirement" is replaced entirely, referencing Attachment 5 for Agency Technical Requirements.

Multiple sections of the RLP and Lease Agreement are affected, including sections on parking, proposal receipt, construction standards, evaluation factors, design schedules, janitorial services, and agency requirements.

This amendment introduces significant changes to the project timeline and specific requirements, particularly regarding design submissions, janitorial services, and building certifications. Bidders should carefully review all updated sections and timelines to ensure their proposals accurately reflect the revised requirements. The deadline for final CD submission is now Day 175.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Request for Lease Proposal (RLP) # 36C24426R0031 for Berks County, PA.

• Incumbency: The solicitation is open to all offerors; there is no incumbent performing these services.
• File Submission: No dropbox files are used. Follow RLP Section 3.02 for email submissions, with a 40 MB total message and attachment size limit. ShareFile is not accepted.
• Exhibit M (TICS Table): Required at this stage as a not-to-exceed price.
• Forms: Forms not explicitly mentioned in the main volumes should be included in "Volume 4 - Additional Requirements," as referenced in RLP Amendment 0001, Attachment 4.
• Past Performance: Past Performance Questionnaires within the last five (5) years are acceptable; new PPQs are not required.
• Building Security Unit Price List (Exhibit J): Required to be completed and submitted with the proposal.
• Operating Costs: The Government prefers a fixed rate, not CPI adjustments.
• New Construction: The Government prefers an existing building but may consider new construction.
• Award Date: The target award date is FY 2026.
• LEED Requirements: New construction must be built to the LEED Checklist; LEED certification is not required. Existing buildings are not required to meet the LEED checklist.
• Security Guards: Hiring of security guards is not a requirement.
• Space Measurement: The NUSF, ABOA, and RSF use different measurement methods. The offered space must not exceed the listed NUSF, ABOA, RSF in the RLP.
• Carpet: Carpet will be required within the rooms indicated in the ASR.

This Q&A document clarifies several submission requirements, definitions, and specific details related to the RLP, impacting how offerors should prepare and submit their proposals. Key clarifications include submission methods, required forms, and specific technical requirements like LEED and security.

Other / Unclassified

This document announces a pre-proposal meeting for the Request for Lease Proposal (RLP) No. 36C24426R0031, Berks County, PA. The meeting will be held virtually via Microsoft Teams to explain solicitation requirements and answer general questions from prospective offerors. Attendance is encouraged but not mandatory.

• Meeting Date and Time: March 18, 2026, at 10:00 AM EST.
• Registration: Required by March 13, 2026, 12:00 PM EST, by responding to the Point of Contact (POC): Maricela Everitt at Maricela.Everitt@va.gov. A Teams invite will be sent upon registration.
• Questions Submission: Written questions are due on or before March 13, 2026, 12:00 PM EST to the POC. Offerors unable to attend the meeting can also submit questions.
• Publicization: Minutes of the meeting and all submitted questions with answers will be published as an amendment to the RLP in SAM.GOV.
• Important Note: Any remarks or explanations during the pre-proposal conference do not alter the solicitation's terms and conditions unless formally amended in writing by a warranted Lease Contracting Officer.

Amendment / Modification

This amendment to the Request for Lease Proposal (RLP) makes the following changes:

• Extended RLP Closing Date: The closing date has been extended from March 13, 2026, to April 13, 2026, at 3 PM EST.

• Question Submission Policy: Questions regarding the RLP will not be answered by telephone. All questions must be submitted in writing via email to the Point of Contact (POC) listed in the RLP. Questions and answers may be publicized as an amendment. The deadline for submitting questions is March 27, 2026, at 3:00 PM EST.

• Pre-Proposal Meeting Information: Information regarding a Pre-Proposal Meeting is provided in Attachment 1.

• Offeror Question Responses: Answers to offeror questions are provided in Attachment 2.

• RLP Amendments: Additional amendments to the RLP are included in Attachment 3.

• Volume Additions: New volumes have been added and are available in Attachment 4.

• Exhibit B Replacement: Exhibit B has been replaced in its entirety and is provided in Attachment 5.

• RLP Closing Date

• Question submission process and deadline

• Attachments 1, 2, 3, 4, and 5 are added or modified.

• Exhibit B is replaced.

The proposal deadline has been extended to April 13, 2026. Offerors must adhere to the new question submission policy and review the updated attachments and Exhibit B.

Amendment / Modification

This document contains Amendment 0001 to Solicitation 36C24426R0031.

• Amendment 36C24426R0031 0001 Berks County jr.
• Attachment 1. Pre-Proposal Meeting. Berks County.
• Attachment 2. Questions_Answers. Berks County.
• Attachment 3. Amendment to RLP.
• Attachment 4. Volumes - Berks.
• Attachment 5. Exhibit B. ASR Berks REV 3-5-26.

This amendment likely impacts proposal deadlines, requirements, or evaluation factors by introducing new information and attachments. Bidders should review all attached documents for changes.

Form / Attachment / Pricing Sheet

This document, labeled "Exhibit K," provides the prevailing wage determination for building construction projects in Lebanon County, Pennsylvania. It is intended to inform bidders of the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on the project, in accordance with the Davis-Bacon Act.

• General Decision Number: PA20260093, effective 01/09/2026.
• Scope: Applies to Building Construction Projects (excluding single-family homes or apartments up to and including 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Asbestos Worker, Boilermaker, Carpenter, Electrician, Laborer, Operator, Plumber, etc.) with their corresponding hourly wage rates and fringe benefits.
• Footnotes: Includes important information regarding paid sick leave (Executive Order 13706) and minimum wage requirements (Executive Order 13658) for federal contractors.
• Appeals Process: Outlines the procedure for appealing wage determination decisions.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations. The document helps ensure fair competition by establishing a baseline for labor costs on federally funded construction projects.

Form / Attachment / Pricing Sheet

This document is a standard form, GSA Form 1364, "Proposal to Lease Space." It is used by prospective lessors to submit proposals for leasing space to the U.S. General Services Administration (GSA).

• Section 1: Lessor Information: Details about the proposing party.
• Section 2: Property Description: Information about the proposed space, including location, size, and amenities.
• Section 3: Lease Terms: Proposed lease duration, rent, and other financial terms.
• Section 4: Lessor's Certifications: Assurances and certifications required from the lessor.
• Section 5: GSA Acceptance: For GSA use only.

Bidders interested in leasing space to the GSA must complete and submit this form as part of their proposal. It is the primary document for outlining the terms and conditions of a lease proposal and is crucial for the evaluation process.

Form / Attachment / Pricing Sheet

This document, "Exhibit E. GSA 3517B General Clauses Berks County.pdf," is an attachment to a SAM.gov opportunity record. It contains a comprehensive list of "General Clauses" applicable to the "Acquisition of Leasehold Interests in Real Property." These clauses are essential for understanding the terms and conditions of a potential lease agreement.

The document is structured by category, listing specific clause numbers, their corresponding Federal Acquisition Regulation (FAR) or General Services Acquisition Manual (GSAM) references, and the clause titles. Key categories include:

• General: Definitions, subletting, assignment, successors bound, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, and mutuality of obligation.
• Performance: Default by lessor, inspection rights, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with applicable law, alterations, and acceptance of space.
• Payment: System for award management maintenance, prompt payment, assignment of claims, and payment by electronic funds transfer.
• Standards of Conduct: Contractor code of business ethics and conduct, and covenant against contingent fees.
• Adjustments: Price adjustment for illegal or improper activity, price reduction for defective cost or pricing data, and proposals for adjustment/changes.
• Audits: Examination of records by GSA and audit and records-negotiation.
• Disputes: Procedures for handling disputes.
• Labor Standards: Post-award small business program rerepresentation, equal opportunity for veterans, workers with disabilities, and employment reports on veterans.
• Small Business: Protecting government interests, subcontractor certified cost or pricing data, price evaluation preference for HUBZone small business concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, and reporting executive compensation.
• Cybersecurity: Security requirements and personal identity verification.
• Other: Incorporation by reference of representations and certifications, and clauses incorporated by reference.

This document is critical for any bidder responding to an opportunity involving real property leases. It outlines the legal and contractual obligations, rights, and responsibilities of both the Lessor and the Government. Bidders must review these clauses carefully to understand the full scope of requirements, potential liabilities, payment terms, and compliance obligations associated with the lease. Failure to understand and comply with these general clauses could significantly impact proposal development, contract negotiation, and contract performance.

Solicitation / RFP / RFQ

This document, "Exhibit D. GSA 3516 Solicitation Provisions Berks County.pdf," contains solicitation provisions related to the acquisition of leasehold interests in real property. It outlines instructions for offerors, definitions, and procedures for submitting proposals.

• Submission Instructions: Proposals must be submitted on prescribed forms, signed, and initialed for any erasures or changes. Paper submissions in sealed envelopes are generally required unless electronic commerce or facsimile is permitted.

• Late Proposals: Specific conditions under which late proposals or revisions may be considered are detailed, including mail submission deadlines and electronic transmission requirements.

• Modifications and Revisions: Offerors may submit modifications before the closing date or in response to amendments. Revised proposals may be submitted if requested by the Contracting Officer.

• Deviations: Proposals may depart from stated requirements, but any deviations must be clearly identified along with their comparative advantage to the Government.

• Data Restriction: Procedures for restricting disclosure and use of proposal data are outlined, requiring specific legends on the title page and individual sheets.

• Lease Award: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The Government reserves the right to reject any or all proposals.

• Proposal Evaluation: Proposals will be evaluated to determine the best value. Discussions may be conducted with offerors within the competitive range.

• Post-Award Debriefings: Information that may be disclosed in post-award debriefings includes the successful offeror's evaluated cost/price and technical rating, overall ranking, and the rationale for award.

• System for Award Management (SAM): Offerors are required to be registered in SAM at the time of award and maintain registration throughout contract performance. Specific information required for SAM registration is detailed.

• Security Prohibitions and Exclusions: Provisions address representations and certifications related to covered telecommunications equipment/services, FASCSA orders, Sudan business operations, and Iran sanctions.

• This document includes standard GSA solicitation provisions and clauses, such as "INSTRUCTIONS TO OFFERORS - ACQUISITION OF LEASEHOLD INTERESTS IN REAL PROPERTY," "PARTIES TO EXECUTE LEASE," "SERVICE OF PROTEST," "FACSIMILE PROPOSALS," "SYSTEM FOR AWARD MANAGEMENT – LEASING," "UNIQUE ENTITY IDENTIFIER," and "SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS."

Form / Attachment / Pricing Sheet

This document, Exhibit O, is a "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment" form. It requires offerors to represent whether they provide or use certain telecommunications equipment or services that are subject to prohibitions under Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019. Offerors must complete this form if required by the solicitation instructions.

• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Prohibition: Outlines the restrictions on procuring or obtaining equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or critical technology.
• Procedures: Directs offerors to check the System for Award Management (SAM) for lists of excluded parties.
• Representation: Requires offerors to state whether they will provide covered telecommunications equipment or services, and whether they use such equipment or services, after conducting a reasonable inquiry.
• Disclosures: Specifies the detailed information offerors must provide if they represent "will" (for provision) or "does" (for use) regarding covered telecommunications equipment or services. This includes entity details, equipment/service descriptions, and explanations of proposed use.

This form is critical for bidders to understand and comply with federal regulations concerning telecommunications and video surveillance equipment. Accurate completion and submission of this representation, along with any required disclosures, is necessary for a compliant offer. Failure to comply may impact an offeror's eligibility for the contract.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease of approximately 28,128 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet / 33,020 Rentable Square Feet (RSF) of contiguous space in Berks County, PA. The purpose is to procure a lease for a modern, quality building suitable for the Department of Veterans Affairs (VA).

• Space Size: 28,128 ABOA SF / 33,020 RSF.

• Building Standards: Modern, sound construction, with a facade of stone, marble, brick, stainless steel, aluminum, or other permanent materials. Existing buildings should be modernized or adaptively reused.

• Parking: 150 surface/outside parking spaces required, including 15 handicapped accessible (3 van accessible), reserved for Government use.

• Vending Facility: Approximately 250 ABOA SF for a vending facility.

• Lease Term: 10 Years Firm, with Government termination rights for convenience after the firm term (90 days' notice).

• Occupancy Date: On or about March 18, 2027, or upon acceptance of the space.

• Area of Consideration: Bounded by specific highways and streets in Berks County, PA.

• Unique Requirements: Ability to accommodate PACT design, efficient layout, and meet all RLP requirements.

• Neighborhood & Amenities: Prime commercial office district or modern, professional office park. Must have accessible sidewalks, nearby amenities (restaurants, retail, banks), and transit accessibility (bus rapid transit stop within 2,640 feet).

• Environmental: No known hazardous conditions. Compliance with Energy Independence and Security Act (EISA) and National Environmental Policy Act (NEPA) requirements. Buildings generally require an ENERGY STAR® label.

• Accessibility: Must meet Lease accessibility requirements or include plans for improvement.

• Fire Protection & Life Safety: Must meet requirements for Means of Egress, Automatic Fire Sprinkler System, and Fire Alarm System.

• Security: Requirements based on Facility Security Level (FSL).

• Contract Type: Lease agreement.

• Period of Performance: 10 Years Firm.

• Estimated Value: Not explicitly stated, but rent is based on ABOA SF and includes shell, TIs, operating costs, CAM, taxes, and security.

• Submission Method: Electronic submission via email only. No paper submissions.

• Deadline: Offers due by 03/13/2026, by 3:00 PM EST.

• Evaluation Criteria: Best value tradeoff process, considering price and technical (non-price) factors. Key factors include Quality (Location, Building/Design, Lessor Capability, Project Management), Past Performance, and Price. All factors are considered equally important.

• NAICS Code: 531120.

• Small Business Size Standard: Refer to SBA website.

• HUBZone Small Business Concern Price Preference Waiver option available.

• The RLP includes numerous attachments and exhibits detailing specific requirements, forms, and clauses.

• Offerors must submit proposals in three volumes as specified.

• Tenant Improvements (TIs) are to be provided by the Lessor as part of the rental consideration, based on turnkey pricing.

• The Government will award a lease scoring as an operating lease under OMB Circular A-11.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit I: Government Typical Layout Berks County," is a floor plan illustrating the typical layout for a government facility. It includes a "First Floor Furniture Plan" and a "Key Plan." This exhibit is referenced by RLP No. 36C24426R0031 and Lease No. 36C24426L0002.

• Floor Plan: Depicts room layouts, corridors, and specific areas within the facility (e.g., patient rooms, treatment areas, staff stations, waiting areas, storage).
• Legend: Provides symbols and their meanings for various construction elements and features shown on the plan.
• General Notes: Contains important information regarding construction details, design references, and contractor responsibilities for verifying existing conditions.
• Furniture Plan: Specifically shows the placement of furniture on the first floor.
• Key Plan: A schematic overview of the facility layout.

This exhibit is crucial for bidders to understand the physical space and layout requirements for the opportunity. It provides a visual representation of the facility, which is essential for planning any proposed work, renovations, or services that involve the physical space. Bidders should review this plan to assess the scope of work, potential site conditions, and any spatial constraints related to the opportunity.

Lease Agreement

This document is a Lease Agreement (Lease No. 36C24426L0002) between the U.S. Department of Veterans Affairs (VA) and a Lessor for space in Berks County CBOC. It outlines the terms and conditions for leasing approximately 33,020 rentable square feet (RSF), yielding up to 28,128 ANSI/BOMA Occupant Area (ABOA) square feet.

• Lease Term: 10 Years Firm, commencing upon acceptance of the Premises.
• Rent: Annual rent is payable in monthly installments, with separate amounts for Shell Rent and Operating Costs. Parking and maintenance are included in the rent.
• Premises: Includes office and related space, with provisions for express appurtenant rights such as parking and rooftop access for telecommunications equipment.
• Tenant Improvements (TI): The Lessor is responsible for completing all build-out and Tenant Improvements to bring the building into compliance with lease requirements before Government acceptance. TI pricing is detailed, and the Government may elect to pay lump sum or amortize TI costs into the rent.
• Construction Standards: Extensive requirements are detailed for building shell components, labor standards, waste management, wood products, adhesives, sealants, building systems (HVAC, electrical, plumbing), and interior finishes.
• Utilities and Services: The Lessor is responsible for providing all utilities and services as part of the rental consideration, including heating, air conditioning, janitorial services, and snow removal.
• Maintenance: The Lessor is responsible for the total maintenance and repair of the leased Premises, including provided finishes, carpet, flooring, and systems.
• Security: The Lessor agrees to Facility Security Level II requirements.
• Fire Protection: Requirements for fire sprinkler systems and fire alarm systems are detailed.
• Indoor Air Quality: Standards for indoor air quality during construction and occupancy are specified.
• Radon: Testing and corrective action procedures for radon in air and water are outlined.
• Hazardous Materials: The leased space must be free of hazardous materials, and the Lessor is encouraged to prioritize products without PFAS.
• Mold and Water Intrusion: Procedures for addressing water damage and mold are detailed.

Several documents are attached and made part of the lease, including Agency Specific Requirements, Security Requirements, Solicitation Provisions, General Clauses, Proposal to Lease Space, Lessor's Annual Cost Statement, Prelease Fire Protection and Life Safety Evaluation, Government Typical Layout, Unit Price Lists, Tenant Improvement Cost Summary, and various other technical documents.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback on a contractor's performance. It is to be completed by an assessor who has experience working with the contractor. The information gathered will be used by the NCO4 Network Contracting Office, Pittsburgh, Pennsylvania, to evaluate proposals received for a solicitation to provide leased space for a Community Based Outpatient Clinic in Berks County, PA.

• Section A: To be completed by the Offeror (contractor). It collects information about the Offeror, the contract being assessed (Solicitation Number, Project/Requirement, Agency, Offeror details, Contractor Point of Contact, Contract Award Number, Description of Services, Contract Award Date, Period of Performance), and authorizes the release of information to the NCO4 Network Contracting Office.
• Section B: To be completed by the assessor(s). It includes a rating scale (Exceptional, Satisfactory, Marginal, Unsatisfactory, Neutral/Unknown Risk) and detailed questions across several categories:
  • Quality of Service
  • Schedule / Timeliness of Performance
  • Customer Satisfaction
  • Management / Personnel / Labor
  • Cost / Financial Management
  • Safety / Security
  • General
• The questionnaire also includes a section for comments and requires the assessor to identify their role and period of involvement.

Offerors must provide this questionnaire to their past performance references. The references will complete Section B and return it to the Offeror, who will then submit the completed questionnaire by the solicitation's closing date. The ratings and comments provided in this questionnaire directly contribute to the evaluation of the Offeror's past performance, which is a factor in proposal evaluation.

Form / Attachment / Pricing Sheet

This document, "Exhibit N - Contract Submittal Schedule," outlines the required submittals from a contractor or lessor for a lease agreement. It serves as a checklist to ensure all necessary documentation is provided at various stages of the contract and lease process.

The schedule is divided into "RLP SUBMITTALS" (Relocation Lease Proposal) and "LEASE SUBMITTALS." Each section lists specific documents, forms, narratives, and plans required, referencing specific sections of the RLP (Relocation Lease Proposal) or Lease for further details. Examples include:

RLP Submittals:

• GSA Forms (e.g., 1364, 1217, 12000)
• Proof of ownership and flood plain status
• Space concept and design narratives
• Technical capability and parking narratives
• SAM Active Registration
• LEED and Energy Star compliance documentation
• Unit Price Lists for various services

Lease Submittals:

• Building Occupancy Permit
• Water Testing Report
• Executed Lease Document (GSA Form L100)
• Firm Commitment of Funds
• Reused Building Material Plan
• Construction Schedule
• As-Built Drawings
• Interior Signage Requirements
• Commissioning Plan

This document is critical for bidders to understand the full scope of documentation required to successfully bid on and secure the contract. It dictates the specific information and evidence that must be prepared and submitted, impacting proposal development timelines and resource allocation. Failure to provide these submittals as outlined could jeopardize a bid.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Exhibit M. Tenant Improvement Cost Summary (TICS)" for the Lebanon VAMC opportunity (36C24426L0002) in Berks County, PA. It serves as a template for bidders to detail the costs associated with Tenant Improvements (TI) and Shell construction, as well as Building Specific Amortized Capital (BSAC) costs.

• TICS Sheet: Provides a Masterformat CSI breakdown for both "TI" and "SHELL" cost categories. It includes fields for common area factor, RSF, and total TIA, with all cost fields currently populated with 0.0.
• INPUT Sheet: Contains instructions for bidders on how to populate the TICS worksheet. It specifies inputting project information, including ABOA square footage, General Contractor Fee, Lessor's Project Management Fee, and A/E Fees. It also details how to input material and labor costs.
• SHELL Definitions: Provides a definition of "Shell" construction per GSA standards.
• BSAC Summary: Outlines the structure for detailing Building Specific Amortized Capital Costs.
• Division Sheets (1-33): Individual sheets for each Masterformat CSI division, allowing for detailed itemization of TI and Shell costs, including material and labor breakdowns.

This document is crucial for bidders to understand the cost breakdown structure expected for the project. Bidders must use this template to input their cost estimates for both tenant improvements and any shell work, as well as BSAC if applicable. The "INPUT" sheet provides specific guidance on how to complete the cost summary, which will be essential for proposal preparation.

Forms / Attachments / Pricing Sheets

This document, "Exhibit L. Unit Price List," provides a detailed breakdown of unit costs for various items and equipment required for the V.A. Community Based Outpatient Clinic (CBOC) project, specifically for the Berk CBOC. It serves as a pricing schedule for potential bidders to understand the cost components associated with furnishing and equipping different functional areas within the clinic.

The exhibit is organized by functional area within the clinic (e.g., Patient Aligned Care Team (PACT) Module, Consult Rooms, Procedure Rooms, Laboratories, etc.). For each area, it lists specific items and equipment, their quantities, unit costs, and calculates a total cost per room. Items range from basic telecommunication outlets and furniture to specialized medical equipment such as sphygmomanometers, vital signs monitors, and laboratory analyzers.

Bidders must use this unit price list to understand the cost structure for equipping the various rooms and areas of the clinic. It is crucial for developing accurate pricing proposals and ensuring all required items are accounted for. The list details both contractor-installed (C/C) and VA-provided (V/V or V/C) items, which is essential for defining responsibilities and costs within the bid.

Form / Attachment / Pricing Sheet

This document, "Exhibit J. Security Unit Price List FSL II Berks County.xlsx," provides a detailed breakdown of unit prices for various security-related line items associated with the Lease Number 36C24426L0002 for the Lebanon VAMC Berks County CBOC. It serves as a pricing schedule for security standards and systems.

• The spreadsheet categorizes security requirements into sections such as Facility Entrances, Interior (Government Space), Sites and Exterior, Security Systems, Structure, and Operations and Administration.
• For each security standard or system, it lists a 'Unit Price,' 'Quantity,' and 'Total.'
• Many items are marked as "Priced in Shell" or "Priced in Tenant Improvements," indicating that their costs are either included in the base lease shell price or will be handled as part of tenant improvements, rather than being separately priced line items in this exhibit.
• Several line items have a unit price and quantity of 0.0, suggesting they are either not applicable or covered elsewhere.

This pricing sheet is crucial for bidders to understand the cost structure related to security provisions for the leased space. While many items are "Priced in Shell," bidders must review the specific line items to identify any direct costs or responsibilities they may incur for security systems, installations, or maintenance not covered by the shell price. It helps in evaluating the overall cost implications of the lease and the security requirements outlined in the solicitation.

Form / Attachment / Pricing Sheet

This document, "Exhibit H: PRELEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION FOR AN OFFICE BUILDING," is a form used to evaluate the fire protection and life safety systems of a proposed office space. It is divided into two parts:

• Part A: To be completed by the Offeror or their representative for spaces located below the 6th floor. It includes questions about general building information, other uses, automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for spaces located on or above the 6th floor. It requires a detailed narrative report evaluating the building's fire protection and life safety systems, including general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.

• Part A: Requires specific details on building address, floor square footage, number of floors, building uses, and yes/no/N/A answers regarding sprinkler systems, fire alarm systems, emergency lighting, and elevators.

• Part B: Requires a detailed narrative report covering specific fire safety aspects, including compliance with codes (NFPA 101, NFPA 25, NFPA 72), hazardous fuel loads, exit stair details, emergency power, and elevator recall/operation.

• Both parts require an "Offeror's Statement" and, for Part B, a "Fire Protection Engineer Statement" and "Offeror's Statement of Correction" if work is needed.

This form is critical for bidders to understand the fire protection and life safety requirements for the offered space. Bidders must ensure their proposed space meets these standards or be prepared to make necessary corrections. The completed form, especially Part B, will be reviewed by the GSA Regional Fire Protection Engineering Office. Failure to provide complete and accurate information may result in the report being returned without review.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect detailed information from lessors regarding the estimated annual costs of services, utilities, and ownership for space being leased or considered for lease by the Government.

• Section I: Estimated Annual Cost of Services and Utilities: This section requires the lessor to itemize costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services and utilities furnished as part of the rental consideration. Costs are to be broken down for the entire building and the government-leased area.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: This section requires the lessor to detail costs for real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Lessor's Certification: A section for the lessor to certify the accuracy of the estimated annual costs provided.

This form is crucial for bidders (lessors) responding to a Request for Lease Proposals (RLP). It provides a standardized format for detailing the operational costs associated with providing leased space. The information submitted on this form will likely be used by the government to evaluate the fairness and reasonableness of rental charges and to determine the overall value of the lease proposal.

Amendment / Modification

This document, Exhibit D-1, is a Provision Addendum to GSA Template 3516/3516A - Solicitation Provisions. It introduces an "VA ALTERNATIVE PROTEST PROCEDURE – REAL PROPERTY LEASE PROCUREMENTS (MARCH 2024)".

• Alternative Protest Filing: Interested parties may file a protest as an alternative to filing with the Lease Contracting Officer.
• Protest Submission: Protests can be filed by mail or electronically to the Executive Director, Office of Construction and Facilities Management (003C), Department of Veterans Affairs, 425 I Street, NW, Washington, DC 20420 or via email to CFMORP@va.gov.
• Protest Consideration: Protests will not be considered if a protest on the same or similar issue is already pending with the Lease Contracting Officer.

This provision modifies the standard protest procedures for real property lease procurements.

This addendum provides an alternative channel for filing protests related to this procurement, potentially impacting how vendors pursue grievances.

Form / Attachment / Pricing Sheet

This document, "VA Security Requirements - Facility Security Level II," outlines specific security requirements for a leased facility. It details security criteria for site, structure, entrances, interior spaces, and security systems, as well as cybersecurity requirements.

• Site Security Criteria: Covers identification, landscaping, access points, lighting, restricted areas, signage, parking, and vehicle barriers.
• Structure Security Criteria: Addresses blast resistance for windows, facades, structures, and mail screening locations.
• Facility Entrance Security Criteria: Details badge identification, regulatory signage, employee and visitor access control, and occupant screening.
• Interior Security Criteria: Includes space planning, access to non-public areas, security of critical areas (e.g., pharmacy), building systems access, and restrooms.
• Security Systems Criteria: Specifies requirements for Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), duress alarms, communication systems, and emergency power for security systems.
• Cybersecurity Requirements: Prohibits connecting building access control systems to federal IT networks and outlines procedures for handling cybersecurity incidents.

This document is critical for bidders to understand the security obligations and standards required for the leased space. It directly impacts the design, construction, and operational costs associated with the facility. Bidders must ensure their proposals and the proposed facility meet or exceed these stringent security requirements, which are categorized by "ISC LOP" (Interagency Security Committee Level of Protection) levels.

Form / Attachment / Pricing Sheet

This document, "Exhibit B: Agency Specific Requirements Berks County," outlines the detailed technical and specific requirements for office/medical space to be leased by the VA in Berks County, Pennsylvania. It serves as a critical attachment to the solicitation, providing potential lessors with comprehensive information on the VA's expectations for the leased space.

• Site Selection: Requirements for location, proximity to public transportation, and preference for co-location with existing medical facilities.
• Lease Term: A base term of ten (10) years, with occupancy no later than March 18, 2027.
• Design and Construction: Mandates the use of a Licensed Professional Architect/Engineering firm, adherence to various codes (design, energy, environmental, fire safety, physical security, NFPA), and a phased design submission process.
• Utilities and Services: Details required utilities (heat, electric, water, AC, backup generator) and services (snow removal, trash removal, toilet supplies, etc.) to be provided by the Lessor.
• Space Requirements: Specifies the Net Usable Square Feet (NUSF) for various functional areas within the clinic, including exam rooms, consult offices, labs, waiting areas, and administrative spaces.
• Technical Specifications: Outlines detailed requirements for finishes, HVAC, lighting, electrical, plumbing, security systems (including PACS and SMS), and telecommunications infrastructure.
• Sustainability and Recycling: Mandates the use of green products, sustainable practices, and a building recycling program.

This document is essential for potential lessors to understand the full scope of the VA's requirements for the leased space. It details the design, construction, operational, and technical specifications that must be met. Bidders must carefully review these requirements to determine their ability to comply and to accurately price their proposals. The detailed breakdown of space needs and technical specifications directly impacts the cost and feasibility of providing the required facility.

Solicitation / RFP / RFQ

This is a Request for Lease Proposal (RLP) for the lease of space to establish a Community Based Outpatient Clinic (CBOC) in Berks County, PA. The required space is approximately 33,020 rentable square feet / 28,128 ABOA square feet.

• Lease of suitable space for a VA CBOC.

• Compliance with various VA and GSA requirements, including:

  • Agency Specific Requirements (Exhibit B)
  • VA Security Requirements (FSL Level II) (Exhibit C)
  • GSA Solicitation Provisions (Exhibit D)
  • GSA General Clauses (Exhibit E)
  • GSA Proposal to Lease Space (Exhibit F)
  • GSA Lessor's Annual Cost Statement (Exhibit G)
  • GSA Prelease Fire Protection and Life Safety (Exhibit H)
  • Government Typical Layout (Exhibit I)
  • Security Unit Price List (Exhibit J)
  • Wage Determination (Exhibit K)
  • Unit Price List (Exhibit L)
  • Tenant Improvement Cost Summary (Exhibit M)
  • Contract Submittal Schedule (Exhibit N)
  • FAR Representation (Exhibit O)

• Past Performance Questionnaire (Attachment 1) is required.

• Not explicitly stated, but implied to be a lease contract.

• Proposals must be submitted by the response date: 03-13-2026 at 3pm EASTERN TIME, NEW YORK, USA.

• Questions regarding the solicitation must be submitted in writing via email to the POC listed.

• All questions may be publicized with answers as an amendment.

• Not specified in the provided text.

• The contracting office is Regional Procurement Office East, Specialized Team, Wilkes-Barre, PA.

• The NAICS code is 531120 (Lessors of Real Estate).

• The Product Service Code is X1DZ.

• The Point of Contact is Maricela Everitt (Maricela.Everitt@va.gov, 570-239-1393).

Form / Attachment / Pricing Sheet

This document outlines the revised space plan for the Berks VA Clinic, dated November 5, 2025. It details the square footage allocated to various functions within the clinic.

• Functions: Lists specific areas within the clinic such as Exam Room, Consult Office, Lab, Open Office Area, Rehab Clinic, etc.
• Size (SF): The square footage for each individual function.
• Qty: The number of units for each function.
• Total NSF (Net Square Feet): The total square footage for each function.
• Summary Totals: Includes Total Net Square Feet, Corridors & Circulation, Total Net Usable Square Footage, Total ABOA (Area of Base of Operations), and Total Rentable Square Feet.

This space plan provides critical information regarding the physical layout and size requirements for the Berks VA Clinic. Bidders may need to use this data to understand the scope of potential construction, renovation, or facility management requirements associated with this opportunity. The total rentable square feet (33,020) and total net usable square footage (24,459) are key metrics for assessing facility needs.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Solicitation Number 36C24426R0031, seeking space for a Community Based Outpatient Clinic (CBOC) in Berks County, PA. The Department of Veterans Affairs (VA) intends to release a Request for Lease Proposals (RLP) for approximately 33,020 rentable / 28,128 ABOA square feet of space. The anticipated lease will be a full-service lease, covering all utilities, taxes, security, telephone, janitorial, landscape, and maintenance costs.

• Space Size: 33,020 Rentable / 28,128 ABOA Square Feet.

• Location: Berks County, PA, within a delineated area (North: I-78, East: PA-863 to Chestnut St to PA-100, South: PA-23 to I-76, West: PA-897 to PA 419).

• Configuration: Contiguous space, preferably all on the first floor, ideally ground level or served by a medical-grade elevator.

• Accessibility: Compliant with ADA and VA Barrier-Free Design Standard and ABAAS.

• Parking: Minimum of 150 parking spaces, including ADA spaces.

• Interior: Must accommodate the PACT (Patient Aligned Care Team) space model. See attached Space Plan for room estimates.

• Exclusions: Space will not be considered if located within a 100-year flood plain (unless no other options exist), in bifurcated sites, with atriums or unusually long/narrow/irregular configurations, near incompatible uses (e.g., liquor establishments, correctional facilities, firearm businesses), or within buildings containing apartment/living quarters.

• Compliance: Must meet Federal and Local Government requirements for fire safety, physical security, accessibility, and sustainability.

• Lease Term: Firm term of 10 years.

• Contracting Office: Department of Veterans Affairs, Regional Procurement Office East, Wilkes-Barre, PA.

• Response Date: March 13, 2026, 3 PM Eastern Time.

• RLP Release: Expected within 5 days of this notice.

• Costs: The Government will not pay for costs incurred in response to this notice.

• NAICS Code: 531120 (Lessors of Nonresidential Buildings), Size Standard: $47 million.

• SDVOSB/VOSB Consideration: Responses will help determine if the acquisition should be set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) concerns. SDVOSB/VOSB firms must be registered with the SBA. All firms must demonstrate technical and financial capabilities.

• This is a pre-solicitation notice; the full RLP will be released soon.

• Refer to the attached "Space Plan - Berks Clinic" for detailed space requirements.