Y--SYNAR AML Reclamation Construction

Amendment / Modification

This amendment modifies Solicitation 140S0326B0002, with an effective date of April 7, 2026. The primary change is the addition of "TERMS and CONDITIONS" to the solicitation.

• Item 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS" is checked, indicating changes to the solicitation itself, not a modification of an existing contract.

• Item 14: "DESCRIPTION OF AMENDMENT/MODIFICATION" references a "continuation page" for details, which includes the addition of "TERMS and CONDITIONS".

• The amendment extends the date specified in Item 9B to April 7, 2026. Bidders must acknowledge receipt of this amendment.

• The document specifies requirements for Payment Bonds and Performance Bonds for construction costs exceeding $150,000.00, requiring them within 14 days of award.

• It details the penal amounts for these bonds, which are 100% of the original contract price and 100% of any increase.

• NAICS code 562910 is applicable.

• The Davis Bacon Act applies, with wage determination attached.

• Bidders must have an ACTIVE Registration in the System for Award Management (SAM).

• The Project Magnitude is estimated between $1 million and $5 million.

• Bids determined to be materially unbalanced may be rejected.

• A "SPECIAL NOTICE" requires all Contractors and Sub-Contractors receiving 10% or more of contract funding to obtain an Applicant/Violator System (AVS) data evaluation under 30 CFR 874.16. Completion of the AML Contractor Information Form (OMB 1029-0119) is mandatory for AVS data evaluation, and award cannot be made until the OSMRE AVS office processes the form. Sub-contractors not deemed eligible must be replaced at no additional cost to the Government.

Solicitation / RFP / RFQ

This is an Invitation for Bid (IFB) for construction services for the reclamation of hazardous abandoned coal mine sites in Oklahoma. The project is a 100% set-aside for small businesses. The North American Industry Classification System (NAICS) code is 562910 (Remediation Services) with a small business size standard of $25 million. The estimated project magnitude is between $1 million and $5 million.

The scope of work includes grading and shaping approximately 89 acres of spoils to conform to the topography, eliminating dangerous highwalls and hazardous water bodies, utilizing best management practices for erosion and sedimentation control, and planting permanent vegetative cover. Specific tasks include:

• Mobilization

• Clearing and Grubbing

• Air Curtain Incinerator

• Earth Fill (without pumping)

• Fence (5-wire)

• Temporary Fence (3 wire)

• Traffic Bound Surface Course

• Temporary Erosion and Sediment Control

• Rip Rap Type IA (12")

• Deep Disking

• Permanent Erosion Control

• Seeding

• Contract Type: Fixed-price construction contract.

• Period of Performance: Anticipated from 05/04/2026 to 05/03/2027 (349 calendar days for construction, including 4 non-work holidays).

• Bonds: Performance and Payment Bonds of 100% are required if construction costs exceed $150,000.

• Bid Submission Deadline: 04/27/2026 at 2:00 PM Eastern Time, submitted via email to cathy_boulware@ios.doi.gov.

• Bid Opening: Publicly opened electronically on 04/27/2026 at 3:30 PM Eastern Time via Microsoft Teams.

• Evaluation Criteria: Award will be made to the lowest evaluated bid conforming to the requirements, considering price, responsiveness, and responsibility. The bidder must have a current and active SAM registration.

• Pre-bid Meeting: Mandatory on 04/09/2026 at 10:00 AM local time.

• 100% set-aside for small business.

• Bidders must be registered in the System for Award Management (SAM).

• Bidders must meet eligibility requirements cited under federal regulations 30 CFR 874.16 and complete an AML Contractor Information Form.

• Archaeological or historic materials discovered during project activities require work stoppage and notification.

• A Stormwater Pollution Prevention Plan (SWPPP) is required.

• Buy American Act requirements apply to construction materials.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Internet Payment Platform System (IPP).

Solicitation / RFP / RFQ

This document is a solicitation for the Synar AML Reclamation CE-023-005 project. The government requires performance of the described work.

• The project involves reclamation activities.

• Performance bond and payment bonds are required if construction costs exceed $150,000.00. The penal amount for these bonds is typically 100% of the contract price, with additional amounts for increases.

• Registration in the System for Award Management (SAM) is mandatory for award.

• Bidders must complete the Applicant/Violator System (AVS) data evaluation to determine eligibility for contracts under the Abandoned Mine Lands (AML) Program. The OSMRE's automated AVS must confirm contractor eligibility.

• Bidders must complete the AML Contractor Information Form and submit it with their bid.

• Sub-contractors receiving 10% or more of contract funding must also obtain AVS data evaluation prior to performing work equal to or greater than 10% of the contract cost.

• The project magnitude is estimated to be between $1 million and $5 million.

• The performance period is 349 calendar days after notice to proceed.

• Offers are due by 04/27/2026 at 1530 local time.

• Offers must be submitted in original and copies to the address in Item 8.

• Sealed envelopes must be marked with offeror's name, address, solicitation number, and due date/time.

• Bids determined to be materially unbalanced may be rejected.

• Unit prices are for payment purposes only; extended prices will prevail in the evaluation of bids.

• Offers providing less than 14 calendar days for Government acceptance after the due date will be rejected.

• Registration in SAM is required.

• AVS data evaluation is required for contractors and sub-contractors.

• NAICS code 562910 is applicable.

• Davis Bacon Act applies.

• Wage determination is attached (ATTACH 2) and available at http://www.wdol.gov/dba.aspx.

• Performance and Payment Bond forms are available at https://www.gsa.gov/reference/forms.

• The delivery location is OSMRE, Tulsa Field Office, 1 West Third Street, Suite 1600, Tulsa OK 74103-3521 US.

Form / Attachment / Pricing Sheet

This document is the Abandoned Mine Lands (AML) Contractor Information Form. It is required for contractors to request an eligibility evaluation from the Office of Surface Mining Reclamation and Enforcement (OSMRE) to determine their eligibility for an AML contract. This requirement is mandated by OSMRE regulations (30 CFR 874.16).

• Part A: General Information: Collects basic business details including Business Name, Tax ID, Address, Phone Number, and Email Address.
• Part B: Obtain an Organizational Family Tree (OFT) from the Applicant Violator System (AVS): Provides instructions and a link for downloading an OFT from the AVS, and contact information for assistance.
• Part C: Certifying and updating information in the AVS: Requires the contractor to certify whether their business is listed in the AVS, if the information is accurate, or if it needs updating or addition. This section requires a signature and date.
• Part D: OFT Information: To be completed if the AVS information is incomplete or missing. It requires detailed information about officers, directors, partners, members, and individuals owning 10% or more of the business, including their roles and tenure.

This form is crucial for any bidder seeking an AML contract. It must be completed, signed, and dated within 30 days of submission to be considered for a current bid. Failure to provide accurate and complete information may affect eligibility for AML contracts.

Form / Attachment / Pricing Sheet

This document is a Contractor's Qualifications Statement that must be completed in full and submitted with an offer. It is required to enable the government to make a determination of responsibility for a contract award. Failure to submit this information may not be cause for rejection of the offer, but it will be requested if the firm is in line for an award.

• Name and Permanent Place of Business: Requires contractor's name, address, phone number, and Duns number.
• Equipment: Requires a list of all equipment to be utilized in performing the work, including type, model/manufacturer, size/capacity, age/condition, and lien holder information. It also specifies that all equipment must be in satisfactory operating condition and commensurate with the work. The contractor must provide qualified operating personnel and is responsible for all fuel, grease, cables, repair parts, tools, and other supplies, as well as repairs within 48 hours of breakdown.
• Contractor's Experience: Requires a description of previous and current work similar to the project, including project name, location, owner's name and address, engineer in charge, phone number, date of work, and cost.
• Offeror's Proposed Superintendent and Experience: Requires the name, address, and phone numbers of the proposed superintendent, along with a description of their experience with similar projects, specifically mentioning earthwork and concrete construction.
• Subcontractors: Requires a list of proposed subcontractors, their addresses, and a description of the proposed work. It also requires details on the subcontractor's experience comparable to the proposed work.
• Bonding: Requires information on the proposed corporate surety and agent for a Payment Guarantee.
• Principals: Requires a list of full names and permanent addresses of persons and firms involved as principals.
• Outstanding Actions: Requires a list of any outstanding court judgments, mechanics liens, and other civil or criminal actions pending against the offeror or principals.

This form is critical for bidders to complete accurately and thoroughly. It directly impacts the government's assessment of the bidder's capability and responsibility to perform the contract. The information provided here will be used to evaluate the bidder's resources, experience, and personnel.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract, as required under 40 USC Chapter 31, Subchapter III, Bonds. Bidders may need to complete and submit this form as part of their proposal or upon contract award, depending on the specific solicitation requirements.

• Principal: Legal name and business address of the entity awarded the contract.
• Surety(ies): Name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum Of Bond: The face value of the bond.
• Contract Date & Number: Details of the contract for which the bond is issued.
• Obligation & Conditions: Outlines the terms under which the bond is valid, primarily ensuring prompt payment to labor and material suppliers.
• Signatures & Seals: Sections for authorized representatives of the Principal and Surety(ies) to sign and affix seals.

This form is a standard requirement for certain government contracts. Bidders should be aware that if awarded a contract, they will likely need to provide a payment bond using this form or a similar one. The form requires information about the Principal (the bidder if awarded) and the Surety company that will guarantee payment. The penal sum will be specified in the solicitation or contract documents. Instructions on page 3 detail how to properly complete the form, including requirements for corporate seals and individual surety affidavits if applicable.

Form / Attachment / Pricing Sheet

This document appears to be a construction schedule or a breakdown of tasks and their associated timelines. It lists various construction features and items, with a timeline indicated by days (1-15).

• Features/Items: Mobilization, Clearing and Grubbing, Air Incinerator, Earth Fill, Fence (5 wire), Traffic Bound Surface Course, Straw Wattle, Rock Check Dam, Rip Rap Type IA (12”), Gradient Terrace, Deep Disking, Agriculture Lime, Nitrogen, Phosphorus, Potassium, Seeding.
• Timeline: A grid indicating the progression of these items over 15 days.

This schedule provides potential bidders with insight into the expected sequencing and duration of construction activities. It can help in understanding the project's complexity, resource allocation, and overall timeline, which is crucial for developing a realistic bid and project plan.

Form / Attachment / Pricing Sheet

This document is Standard Form 28 (Rev. 10/2023), "Affidavit Of Individual Surety." It is used to provide information about an individual surety who is pledging assets to support a government contract bond. Bidders may need to provide this form if they are using an individual surety.

• Personal information of the individual surety (name, address, occupation, employer).
• Information about any surety broker used.
• Details of the financial institution submitting the pledge of securities.
• A representation of the assets pledged as security for the bond.
• Identification of any liens, judgments, or encumbrances on the assets.
• Information on other bonds for which assets have been pledged.
• Signature and notarization of the surety.

If the opportunity requires a bond and the bidder intends to use an individual surety, this form must be completed and submitted with the bond. It ensures that the individual surety is financially capable and legally qualified to act as a surety. The form requires specific details about the surety's assets and any existing financial obligations or pledges.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 10/2023), a Bid Bond. It is required when a bid guarantee is necessary for an opportunity. Bidders must use this form to provide a bond from a surety to guarantee their bid.

• Principal: Information about the bidder (legal name, address, type of organization).
• Surety(ies): Information about the surety company or companies providing the bond (name, address, state of incorporation, liability limit).
• Penal Sum of Bond: The amount of the bond, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the principal executes further contractual documents and provides required bonds after bid acceptance).
• Instructions: Guidance on completing the form, including requirements for authorized signatures, corporate seals, and surety qualifications (e.g., appearing on the Department of the Treasury's list of approved sureties).

This form is critical for bidders who are required to submit a bid bond. It specifies the format and information needed to secure a surety bond, which is a prerequisite for bid acceptance in certain solicitations. Failure to provide a properly executed bid bond may result in bid disqualification.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation No. 140S0326B0002) for the Synar AML Reclamation CE-023-005 project. The government requires performance of the work described.

• The project is identified as Synar AML Reclamation CE-023-005.

• Performance bonds and payment bonds are required if construction costs exceed $150,000.00. The penal amount for performance bonds must equal 100% of the original contract price, and 100% of any increase if the contract price increases. Payment bonds must be no less than the amount of the performance bond.

• NAICS code 562910 is applicable.

• Davis Bacon Act applies.

• Wage determination is attached (ATTACH 2) and available at http://www.wdol.gov/dba.aspx.

• Registration in the System for Award Management (SAM) is mandatory; award will not be made to contractors not meeting this requirement.

• All OSMRE Contractors and Sub-Contractors receiving 10% or more of the contract funding are required to obtain an Applicant/Violator System (AVS) data evaluation to determine eligibility for award under the Abandoned Mine Lands (AML) Program. The AML Contractor Information Form (OMB 1029-0119) must be completed and submitted with the bid. Award cannot be made until the OSMRE AVS office processes the form. Sub-contractors deemed ineligible must be replaced at no additional cost to the Government.

• The project magnitude is estimated to be between $1 million and $5 million.

• The performance period is 349 calendar days after notice to proceed.

• Offers are due by 04/27/2026 at 1530 (hour) local time at the address specified in Item 8.

• Sealed envelopes must be marked with the offeror's name and address, solicitation number, and due date/time.

• Offers providing less than 14 calendar days for Government acceptance after the due date will be rejected.

• Bids determined to be materially unbalanced may be rejected. Unit prices are for payment purposes only; extended prices shall prevail in the evaluation of bids.

• Not explicitly stated, but AVS evaluation is required for contractors and sub-contractors receiving 10% or more of contract funding.

• The delivery location is OSMRE, Tulsa Field Office, 1 West Third Street, Suite 1600, Mailbox#43, Tulsa OK 74103-3521 US.

• Forms for performance and payment bonds are available at https://www.gsa.gov/reference/forms.

Forms / Attachments / Pricing Sheets

This document contains the "Plans and Specifications" for the SYNAR AML Reclamation Project, located in Rogers County, Oklahoma. It details the technical requirements, materials, and construction methods for the reclamation work.

• Table of Contents: Outlines the various sections, including Special Provisions, Supplemental Specifications for specific bid items (Mobilization, Clearing and Grubbing, Air Curtain Incinerator, Earth Fill, Fencing, Erosion Control, Rip Rap, Filter Fabric, Deep Disking, Permanent Erosion Control), and required Federal Regulations.
• Special Provisions: Covers general contract requirements, bidder eligibility (including SAM.gov registration), equipment submission, preconstruction meetings, contract administration, compliance with ODOT and OSMRE specifications, subcontracting, engineer's responsibilities, and safety.
• Supplemental Specifications: Provides detailed descriptions, measurement, and payment for each bid item, including:
  • Mobilization
  • Clearing and Grubbing (approx. 63 acres)
  • Air Curtain Incinerator
  • Earth Fill (approx. 351,777 cubic yards)
  • Removal of Structures and Obstructions
  • 5-wire Fence
  • Temporary 3-wire Fence
  • Traffic Bound Surface Course
  • Temporary Erosion and Sediment Control (Straw Wattles, Rock Check Dams)
  • Rip Rap Type IA (12") (approx. 700 Ton for rock drop, 400 Ton for inflow)
  • Filter Fabric
  • Deep Disking (approx. 72 acres)
  • Permanent Erosion Control (including lime, fertilizer, and seeding)
• Federal Regulations: Lists required federal regulations and their references.
• Drawings: Includes various sheets detailing the project vicinity, existing and proposed site conditions, SWPPP, cross-sections, and specific details for construction entrances, fences, straw wattles, and rock check dams.

This document is critical for potential bidders as it defines the scope of work, technical specifications, materials, quantities, and payment terms for the SYNAR AML Reclamation Project. Bidders must thoroughly review these plans and specifications to accurately estimate costs, develop a project plan, and ensure compliance with all requirements.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number" wage determination for Heavy Construction Projects in Le Flore County, Oklahoma. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally funded construction projects subject to the Davis-Bacon Act and related acts.

• General Decision Number: OK20250024 (dated 01/03/2025)
• State: Oklahoma
• County: Le Flore County
• Construction Type: Heavy (includes sewer/water line construction, treatment plants, industrial sites; excludes heavy dredging and water well drilling).
• Applicable Executive Orders: Details minimum wage requirements under Executive Order 14026 (effective Jan 30, 2022) and Executive Order 13658 (effective Jan 1, 2015).
• Wage Rates & Fringe Benefits: Lists specific hourly rates and fringe benefits for various classifications including Electrician, Power Equipment Operator (multiple groups), Ironworker, Cement Mason/Concrete Finisher, Form Worker, Laborer (Common/General, Pipelayer), and various Operators (Backhoe/Excavator, Bulldozer, Drill, Grader/Blade, Loader, Mechanic, Scraper, Trackhoe) and Truck Driver.
• Union Rate Identifiers: Explains how union rates are identified and updated.
• Survey Rate Identifiers: Explains how survey rates are identified and updated.
• State Adopted Rate Identifiers: Explains how state-adopted rates are identified.
• Wage Determination Appeals Process: Outlines the process for appealing wage determinations.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract non-compliance. The document specifies the minimum wage rates and fringe benefits required for all laborers and mechanics on the covered contract.

Form / Attachment / Pricing Sheet

This document is a bid schedule for the SYNAR AML CE-023-005 opportunity in Rogers County. It lists various items required for the project, along with their estimated quantities and units of measure. Bidders are expected to use this form to provide their unit prices and calculate the total cost for each item and the overall project.

• Item Number: Sequential numbering for each line item.
• Item Description: A brief description of the goods or services required (e.g., Mobilization, Clearing and Grubbing, Earth Fill, Fence, Rip Rap, Seeding).
• Unit: The unit of measure for each item (e.g., LSUM, ACRE, CY, LF, TON, LBS).
• Estimated Quantity: The government's estimate of the quantity needed for each item.
• Unit Price: A field for the bidder to enter their price per unit.
• Price: A field for the bidder to enter the total price for the item (Unit Price x Estimated Quantity).
• TOTAL COST: A field for the bidder to enter the total cost of the bid.

This document is critical for bidders to prepare their proposals. It outlines the specific materials and services expected, their estimated quantities, and provides the structure for submitting pricing. Bidders must carefully review each item, determine their unit costs, and ensure accurate completion of the pricing fields to submit a compliant and competitive bid.

Sources Sought Notification / Pre-Solicitation Notice

This notice is issued for market research purposes to identify potential construction vendors capable of completing the Synar AML Reclamation project in Rogers County, OK. The project aims to reclaim an emergency AML site, critical for public health, safety, and property protection. The Office of Surface Mining Reclamation and Enforcement (OSMRE) is conducting this research to refine requirements and determine the best acquisition approach. This notice does not constitute an Invitation for Bid (IFB) or Request for Proposal (RFP) and does not commit the government to a future contract.

• Grading and shaping approximately 89 acres of spoils to conform to the adjacent topography.

• Maintaining current stormwater flow.

• Eliminating a dangerous highwall and a hazardous water body.

• The government is seeking a construction vendor.

• The period of performance is estimated at 349 days for construction.

• This is a request for information, not a solicitation for proposals or quotes.

• Interested firms are requested to submit a capability statement (limit 2 pages) including:

  • Business Name, Address, and UEI
  • Business Size and Socioeconomic Status
  • Bonding Capacity (single and aggregate)
  • Relevant Experience within the last 5 years
  • Point of Contact Information

• Responses are due by 04/06/2026 via email to cathy_boulware@ios.doi.gov.

• Market research will determine potential for small business set-asides (8(a), HUBZone, WOSB, SDVOSB, or total small business).

• Interested small businesses are encouraged to respond.

• Solicitation Issue: On or before 04/06/2026

• Pre Proposal/Bid Site Visit: 04/09/2026

• Questions Due: 04/17/2026

• Proposal/Bid Due: 04/27/2026

• Estimated Construction Start: 5/4/2026

• No costs incurred in preparation of responses will be reimbursed.

• Submitted information becomes government property.

• No drawings, specifications, or solicitation documents are available at this time.

• Availability of Plans and Specifications will be provided electronically in the future solicitation.