Y1AA--528A4-26-202 CLINIC RENOVATIONS BATAVIA VAMC

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Request for Information #3.

• Electrical Devices: The project requires light fixtures to be replaced per the SOW and modification. Other light fixtures are to remain and will be reinstalled in the ceiling grid after modification from 2x4 to 2x2. There are no smoke detectors in the project area. Wireless access points will remain connected with minimal movement.
• Dimming Switches: Electrical contractors are not required to provide or change any dimming switches or controls on this project.

These clarifications do not appear to alter any requirements, due dates, or submission rules for the solicitation itself, but provide specific details on electrical work scope.

Amendment / Modification

This amendment modifies Solicitation 36C24226B0053. The primary intent is to respond to a Request for Information (RFI) as detailed in an attached document.

Key changes include:

• The Bid Due Date is extended to Tuesday, May 19, 2026, at 11 AM.

• The Bid Opening Date is extended to Tuesday, May 19, 2026, at 11:30 AM via TEAMS.

• No further RFIs will be accepted at this time.

• Bid Due Date

• Bid Opening Date

• RFI submission deadline

• Offerors must acknowledge receipt of this amendment.

• The bid due date and opening date have been extended. Bidders should ensure their offers are submitted by the new deadline. No further RFIs will be considered.

Amendment / Modification

This amendment serves to respond to a Request for Information (RFI) as detailed in an attached document.

No specific sections of the original solicitation are mentioned as being directly changed or replaced within this amendment text. The primary purpose is to provide RFI responses.

This amendment does not explicitly state any changes to proposal deadlines, requirements, or evaluation factors. Bidders are reminded to acknowledge all amendments.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Amendment 1 of the solicitation, specifically concerning lighting fixtures.

• Part Number for Downlights: The government has specified the Cooper Lighting HALO 6” Canless LED Downlight HLBSL609FS5 or an approved equal for the six (6) downlights in the reception area.
• Mounting Frame: The HALO HL 6 inch Mounting Frame for Round Canless Recessed Light is also specified.
• Wiring: #12AWG THHN Wire is required, to be run in half-inch Electrical Metallic Tubing Conduit between the six boxes for the lights.

This clarification provides specific product details and wiring requirements that bidders must incorporate into their proposals. No changes to deadlines or submission rules are indicated.

Amendment / Modification

This document contains revisions and additions to the original drawings, dated 05/08/26.

• Lighting Updates: Instructions to replace "Down Lts." in room G45 and "Replace Lights" in unspecified areas.
• Millwork Modifications:
  • "Remove Upper Millwork" in room G45.
  • "Demo - Millwork" in room G38.
  • "New Millwork" is indicated in rooms G37 and G33, with specific models noted: "Models BE05 - 0A63" in G37 and "Model TA36" in G33.
• Fixture Replacements: Specific fixture replacements are noted: "2x4 Replace" in room G41, "1x4 Replace" in room G49, and "1x4 Replace (typ. 3)" in room G33.
• Desk Installation: "Desks (3)" are indicated in room G46.

This amendment modifies architectural drawings related to lighting, millwork, and fixture installations within various rooms (G33, G37, G38, G40, G41, G45, G46, G49).

Bidders should review these updated drawings to ensure their proposals accurately reflect the revised scope of work, including all specified replacements and new installations. The date "05/08/26" appears to be associated with these revisions.

Solicitation / RFP / RFQ

This document outlines the general requirements for electrical installations applicable to all sections of Division 26. It specifies the standards, materials, equipment, and installation practices required for electrical systems.

• Furnish and install electrical systems, materials, equipment, and accessories as per specifications and drawings.

• Electrical service entrance equipment must conform to the electric utility company's requirements.

• Copper conductors are mandatory; aluminum conductors are prohibited.

• Compliance with the latest International Building Code (IBC), UL, IEEE, and NFPA codes and standards is required.

• All materials and equipment must be listed, labeled, or certified by a Nationally Recognized Testing Laboratory (NRTL).

• Manufacturers must have at least three years of experience producing the specified materials and equipment.

• Products must have been in satisfactory operation for at least three years on similar installations.

• A permanent service organization must be maintained or trained by the manufacturer.

• Materials and equipment shall be of current production and have available replacement parts.

• Protection of materials and equipment during shipment, storage, and installation against damage and environmental factors is required.

• All electrical work must comply with NFPA 70 (NEC), NFPA 70B, NFPA 70E, NFPA 99, NFPA 110, NFPA 780, and relevant OSHA standards.

• Energized electrical work is permitted only under specific conditions with strict safety protocols and approvals.

• Equipment identification signs, including arc flash warning labels, are required.

• The warranty period for all work, equipment, and materials is one year from the date of acceptance.

• Submittals must be made to the COR in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES.

• Government approval is required for all materials and equipment before delivery to the job site.

• Submittals must include descriptive literature, catalog cuts, shop drawings, test reports, certifications, and samples.

• Maintenance and Operation Manuals are required for specified systems and equipment.

• Samples of various electrical components (wire, conduit fittings, hangers, devices, etc.) must be submitted after approval and prior to installation.

• The Contractor shall provide instruction to designated Government personnel for equipment and systems.

Not specified in this document.

• This document is Section 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS.
• All work performed and materials furnished are subject to acceptance checks and tests.

Form / Attachment / Pricing Sheet

This document provides millwork diagrams for the Batavia Clinics Renovations project, dated May 8, 2026. It illustrates specific cabinet models.

• Mid Mark Model OA63 Upper Cabinets: Image and description provided.
• Mid Mark Model BE 05 Lower Cabinet: Image and description provided.
• Mid Mark model TA 36: Image and description provided.

This document is relevant for bidders as it visually depicts specific millwork components. Bidders should note that detailed finish color and dimensions for these models are provided in an Amendment dated May 8, 2026. This attachment is crucial for understanding the exact specifications of the millwork required for the project.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet from a pre-bid walk-through for the Batavia VA Hospital Clinics Renovation project. It records the names of individuals, their companies, and their email addresses who attended the walk-through.

• Date of walk-through: April 23, 2026
• Project Name: Clinics Renovation
• Project Number: 528A4-26-202
• List of attendees with their company/employer and email addresses.

This document serves as a record of potential bidders who attended the pre-bid walk-through. It can be useful for understanding who else is interested in the opportunity and for potential networking. The contact information provided may also be useful for follow-up questions or discussions related to the project.

Amendment / Modification

This amendment provides the following updates to Solicitation 36C24226B0053:

• Posting of the site visit sign-in sheet.

• Responses to Requests for Information (RFIs).

• Updated drawings for the clinic renovation project.

• Drawings for the clinic renovation project have been updated.

• Responses to RFIs clarify aspects of the project.

• Bids are due Tuesday, May 19, 2026, by 11 AM ET.

• Bid opening is scheduled for Tuesday, May 19, 2026, at 11:30 AM ET.

• Bidders are responsible for obtaining and acknowledging all amendments by the bid opening time.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions regarding the "CLINIC RENOVATIONS - BATAVIA" opportunity (Solicitation Number: 528A4-26-202).

• Electrical Receptacles: Existing receptacles are to remain; new wall plates (stainless steel) are required. No receptacles are to be replaced, but contractors must install wall board around them, potentially needing extension rings. No new circuits will be added; existing circuits will be used, with VA electricians shutting off breakers as needed.
• Lighting: Existing exit signs are to remain. Some existing light fixtures (28 STAKS) will be re-used, while others (three 1x4, one 2x4 in corridor, six downlights in G38) are to be replaced with new recessed fixtures. Existing conduit and conductors will be reused where possible, with potential need for additional conduit and #12 AWG THHN conductors for replacements.
• Millwork: Specific millwork (base and upper cabinets, countertops, desks) is detailed for reception areas (G46, G37, G38, Corridor G49) using Mid-Mark Synthesis Cabinetry or approved equal. Shop drawings are required for approval. Countertops are specified as solid surface Dupont Corian. Preferred colors/finishes are for bidding only; samples are required for approval.
• Flooring: Grinding floors down to porous concrete is still required before new flooring prep. Drains and cleanouts are to be floated to as close to flush as possible with the finished floor.
• Fire Alarm & Nurse Call: Existing fire alarm pull station to be re-mounted by the contractor. Nurse call systems should remain operational; contractors must work carefully around existing devices. RONCO testing is not expected to be needed if existing systems are not damaged.
• GFCI Requirements: GFCI receptacles are required near all water fixtures, and 45 white hospital-grade duplex and 15 white hospital-grade GFCI duplex receptacles are to be provided. Existing backboxes will be reused, and new stainless-steel covers with labels are required.
• Plumbing: The number of hand-wash sinks required has been corrected from nine to ten.

This document clarifies scope, materials, and installation details for electrical, lighting, millwork, and plumbing. It confirms that no new electrical circuits will be added and that existing circuits will be utilized. Bidders should incorporate these clarifications into their proposals. The full set of construction plans and site visit sign-in sheet will be posted via amendment.

Solicitation

This is a solicitation for construction services to perform renovations at the Batavia VA Medical Center, specifically on the ground floor of Building 1 within the Clinical Outpatient Area. The project aims to address sanitary piping issues that necessitated previous demolition, requiring replacement of walls, millwork, flooring, finishes, and ceilings. The work area remains a functioning clinical space, emphasizing the critical need for infection control, safety, and noise control measures. Some work may occur during off-hours or weekends to minimize impact on patient care.

• Replacement of walls, millwork, flooring, finishes, and ceilings.

• Installation of new plumbing fixtures (toilets, sinks, faucets).

• Electrical work including new light fixtures and receptacle reconfiguration.

• Adherence to strict infection control and safety protocols.

• Compliance with VA specifications and all applicable Federal, State, and Local codes.

• Specific requirements for floor grinding, crack/joint repair, moisture control, and subfloor preparation.

• Installation of fire-rated plywood for handrails, R15 insulation for soundproofing, 5/8” cement board, and impact panels.

• Painting of walls and door trim according to specified colors and finishes.

• Re-installation of existing handrails and corner guards.

• Replacement of ceiling grid and tiles, and installation of new light fixtures.

• Plumbing work includes replacing wall-mounted toilets and sinks, re-piping, and ensuring proper insulation and sanitization.

• Electrical work involves reconfiguring receptacles, reconnecting fire alarm devices, and installing new conduits and conductors.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: 90 days (12 weeks) from Notice to Proceed.

• Estimated Value: Magnitude of Construction is $250,000 - $500,000.

• Bids are due by 11 AM ET on Tuesday, May 19, 2026.

• Bids must be submitted electronically via email to Idalia Algarin, Contracting Officer, at idalia.algarin@va.gov.

• Bid opening will be held online via Microsoft Teams on Tuesday, May 19, 2026, at 11:30 AM ET.

• A pre-bid site visit is scheduled for Thursday, April 23, 2026, at 10 AM ET at Batavia VAMC, bldg 2.

• All questions and requests for information must be submitted in writing to Idalia Algarin via email by Friday, May 1, 2026, by 12 noon ET.

• This procurement is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Contractors must be registered in SAM.gov with a Unique Entity Identifier and verified/certified as SDVOSB in DSBS at the time of award.

• Offerors must submit their annual Vets4212 Report.

• NAICS Code: 236220 (Commercial and Institutional Building Construction), Size Standard: $45.0 Million.

• Bid bonding is required.

• Contractors must acknowledge all solicitation amendments.

• Buy American Act Certificate is required with the bid.

• FAR Part 36.209 prohibits architect-engineer firms from receiving construction contracts for the same project.

• New York State sales and use tax exemption applies to construction materials incorporated into VA real estate; offerors should not include these taxes in their bids.

Form / Attachment / Pricing Sheet

This document is a site plan for the Batavia facility. It provides a visual layout of the buildings, roads, entrances, parking areas, and other key features of the site.

• Labeled "FRONT GATE ENTRANCE"
• Labeled "FLAG POLE"
• Labeled "PARKING"
• Labeled "ENTER"
• Includes numbered building locations (e.g., 1, 2, 7, 8, 10-17, 21-30).
• Displays a phone number: 716-365-9123 (MARTY CELL).

This site plan is relevant for bidders to understand the physical layout of the facility where services may be performed or where the opportunity is located. It can assist in site visits, logistical planning, and understanding the operational environment.

Other / Unclassified

This document outlines general requirements for construction projects, focusing on safety, site preparation, security, operations, and restoration. It details procedures for site access, handling of sensitive information, vehicle restrictions, and the management of operations and storage areas. Specific requirements are provided for demolition, site preparation, and the contractor's responsibilities regarding existing structures and utilities.

• Safety Requirements: Bidders must adhere to safety and infection control protocols.
• Site Preparation: Includes demolition and removal of existing structures.
• Security: Strict security plans and procedures are mandated for all personnel, including badge requirements, site inspections, and handling of "sensitive information." Photography of VA premises and patients/staff is prohibited without written consent.
• Operations & Storage: Contractors must confine operations to authorized areas, protect existing facilities, and manage waste and materials responsibly. Coordination with the COR is required for utility shutdowns and phasing of work.
• Alterations: Requires a thorough initial survey of existing conditions and a re-survey before inspection. Protection of existing structures, equipment, and vegetation is critical.
• Disposal: Procedures for disposing of or retaining materials from demolition are specified.
• Restoration: Contractors are responsible for restoring disturbed areas and repairing any damage caused during construction to pre-construction conditions.
• As-Built Drawings: Requirements for maintaining and submitting as-built drawings are detailed.
• Warranty Management: A comprehensive warranty management plan is required, including specific procedures for inspections, response times for defects, and documentation.
• Utilities: Procedures for maintaining existing utility services and obtaining approval for interruptions are outlined. The government covers connection fees for new permanent services.
• Roadways: Use of established and temporary roads is regulated, with contractor responsibility for protection and restoration.
• Temporary Equipment Use: Guidelines for the temporary use of mechanical and electrical equipment are provided.
• Manuals & Instructions: Requirements for submitting maintenance and operating manuals and providing training are specified.

Form / Attachment / Pricing Sheet

This document outlines the general requirements and procedures for submittals, including shop drawings, product data, and samples, for the project. It defines what constitutes a submittal and the responsibilities of the Contractor in preparing and submitting these items for VA review.

• Definitions: Clarifies terms such as Preconstruction Submittals, Shop Drawings, Product Data, Samples, Design Data, Test Reports, Certificates, Manufacturer's Instructions, Manufacturer's Field Reports, Operation and Maintenance Data, and Closeout Submittals.
• Submittal Register: Requires the Contractor to maintain and update a submittal register, tracking submission and approval dates.
• Submittal Preparation: Details requirements for completeness, coordination, and format of submittals, including the use of transmittal forms.
• Submittal Format and Transmission: Specifies electronic submission in PDF format, with guidelines for file size and transmission methods (email or FTP).
• Samples: Outlines requirements for submitting physical samples, including quantity and purpose.
• Operation and Maintenance Data: Specifies the timeline for submitting O&M data.
• VA Review: Defines the VA's review period (15 business days for submittals, 10 for RFIs) and the possible notations for returned submittals (Approved, Approved as noted, Disapproved, Not reviewed).

This document is crucial for bidders as it establishes the process and requirements for all submittals throughout the contract. Understanding these procedures is essential for timely project progression and avoiding potential delays or costs associated with non-compliant submittals. It details the types of information required, submission formats, review timelines, and the contractor's responsibility in ensuring compliance.

Other / Unclassified

This document outlines the comprehensive safety requirements for a project, referencing numerous industry standards and regulations. It details requirements for accident prevention plans (APP), activity hazard analyses (AHAs), safety meetings, training, inspections, mishap reporting, and personal protective equipment (PPE).

Key areas covered include:

• Applicable Publications: Lists standards from ASSP, ASTM, FGI, NFPA, TJC, USNRC, OSHA, and USACE EM 385-1-1.
• Definitions: Clarifies terms like "Competent Person," "Qualified Person," "High Risk Activities," and "Mishap" categories.
• Submittal Requirements: Outlines necessary preconstruction and ongoing reports, plans, and certifications.
• Regulatory Compliance: Emphasizes adherence to USACE EM 385-1-1, OSHA (29 CFR 1926, 1910), and other federal, state, and local laws.
• Accident Prevention Plan (APP): Details the structure and content required for the APP, including responsibilities, training, inspections, and specific hazard control plans (e.g., fire prevention, electrical safety, fall protection).
• Activity Hazard Analyses (AHAs): Mandates AHAs for work activities with unexperienced hazards, requiring identification of hazards and control measures.
• Training: Specifies OSHA 10-hour and 30-hour requirements for workers and competent persons, respectively.
• Inspections: Requires daily site inspections and weekly formal documented inspections.
• Mishap Reporting: Defines procedures for reporting and investigating near-misses, minor, moderate, and major incidents.
• PPE: Outlines mandatory minimum PPE (hard hats, safety glasses, safety shoes, hearing protection) and specific requirements based on task hazards.
• Specific Hazard Controls: Includes detailed requirements for dust control, fire safety, electrical safety (including LOTO and arc flash), fall protection, scaffolds, ladders, and floor/wall openings.

This document is critical for bidders to understand the stringent safety protocols and compliance requirements that will be enforced throughout the project. It highlights the need for a robust safety program, detailed planning (APP, AHAs), specific training, and adherence to numerous standards. Bidders must assess their capability to meet these safety obligations, as non-compliance can lead to work stoppages. The document also specifies numerous submittals required prior to and during project execution.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings and specifications related to the renovation of clinic spaces. It provides floor plans, dimensions, and details on finishes and construction requirements.

• Floor plans with room designations (e.g., Exam Room, Work Room, Restroom).
• Room dimensions and overall project area (2,800 SF).
• Notes on infection control and safety measures, including negative air requirements.
• Specific details on flooring (VCT to match existing for a 7'x8' area).
• Callouts for millwork and typical desk configurations.
• Indication of project completion date (12/2025).

This document is crucial for bidders to understand the physical scope of the renovation project, including the layout, size of spaces, and specific construction or finishing requirements. It informs the bidding process by detailing the work to be performed and the materials or configurations to be used.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Genesee County, New York. It specifies prevailing wage rates and fringe benefits for various construction trades.

• General Decision Number: NY20260110
• Superseded GDN: NY20250110
• State: New York
• County: Genesee County
• Construction Type: Building Construction Projects (excluding single-family homes/apartments up to 4 stories).
• Effective Date: 01/02/2026 (Publication Date)
• Trades Included: TILE SETTER, CEMENT MASON/CONCRETE FINISHER, CARPENTER (various specialties), ELECTRICIAN, IRONWORKER (various specialties), PAINTER (various specialties), PIPEFITTER, PLUMBER, ROOFER, BRICKLAYER, GLAZIER, INSTALLER: METAL STUDS, INSULATOR - MECHANICAL, LABORER (various), MILLWRIGHT, OPERATOR (various heavy equipment), WELDERS.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.

Bidders must use this document to understand the minimum prevailing wage rates and fringe benefits required for laborers and mechanics employed on the construction project. This information is crucial for accurate cost estimation and proposal development to ensure compliance with federal labor standards.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Clinic Renovations at the Batavia VA Medical Center (VAMC). The project involves demolition and renovation of ground floor areas in Building 1 due to sanitary piping issues. The work area will remain a functioning clinical outpatient care area, requiring strict infection control, safety, and noise control measures. Some work may occur during nights or weekends.

• Replacement of walls, millwork, flooring, finishes, and ceilings.

• Demolition and renovation of affected spaces.

• Strict adherence to infection control, safety, and noise control protocols.

• Potential for work during nights or weekends to minimize impact on patient care.

• Estimated magnitude: $250,000 - $500,000.

• Anticipated award date: On or about May 2026.

• Solicitation documents (bid details, specifications, drawings, contract forms) will be available on SAM.gov on or about April 15, 2026.

• Bids will be accepted electronically only.

• Bid bonding will be required.

• Inquiries should be sent via email only to the Contracting Officer.

• This procurement is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0M.

• Amendments to the solicitation will be posted on SAM.gov; no paper copies will be mailed.

• Bidders are responsible for obtaining and acknowledging all amendments.

• Contact: Idalia Algarin, Contracting Officer (idalia.algarin@va.gov).