Y1BG--561A4-22-700 EHRM Infrastructure Upgrades Construction - Lyons, NJ VAMC

Other / Unclassified

This document is a sign-in sheet for a site visit conducted on January 30, 2026, for the EHRM Infrastructure Upgrades Construction project at the Lyons VAMC. It records the names, company affiliations, titles, email addresses, and phone numbers of attendees.

This document is relevant to potential bidders as it indicates which companies and individuals attended the site visit. This can provide insight into the level of interest in the opportunity and potentially identify competitors or partners who are actively engaged with the project.

Amendment / Modification

This amendment (0002) to solicitation 36C77626R0001 makes the following changes:

• Provides the completed site visit sign-in sheet.

• Removes FAR 52.223-20 and FAR 52.223-21 from the solicitation.

• The solicitation itself is modified.

• FAR clauses 52.223-20 and 52.223-21 are removed.

• Bidders should note the removal of the specified FAR clauses.

• The site visit sign-in sheet is now available as an attachment.

• The amendment does not extend the hour and date specified for receipt of offers.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the EHRM Infrastructure Upgrades Construction Project in Lyons, NJ.

• Date and Time: Friday, January 30, 2026, at 9:00 AM EST.
• Meeting Location: Lyons VAMC, 151 Knollcroft Road, Lyons, NJ 07939, Building 10, Second Floor Conference Room.
• Site Map: Includes a map indicating Building 10 and visitor parking.

This information is crucial for potential bidders who need to attend the site visit to gain a better understanding of the project site and its conditions. Attendance may be mandatory or highly recommended for proposal submission.

Amendment / Modification

This amendment (0001) updates Attachment 9 - Site Visit Instructions.

• Attachment 9 - Site Visit Instructions

• The date for the site visit has been corrected from Wednesday, January 30, 2026, to Friday, January 30, 2026. All other terms and conditions of the original solicitation remain unchanged.

Form / Attachment / Pricing Sheet

This document comprises the 100% Construction Documents for the EHRM Infrastructure Upgrades project at the VA New Jersey Healthcare System in Lyons, NJ. It includes detailed drawings and specifications essential for the construction phase. Additionally, it contains specific "Building 57 Panel Schedules" and "Building 135 Panel Schedules" detailing electrical panel configurations, voltage, phase, amperage, SCCR, AFC, and circuit load details (KVA, Amps/Phase, Phase) for each circuit.

• Construction Documents: Comprehensive architectural, electrical, mechanical, and structural drawings.
• Specifications: Detailed technical requirements and standards.
• Project Information: VA Contract Number (36C77624C0006), VA Project Number (561A4-22-700), construction document date (01-21-2025).
• Electrical Panel Schedules: Specific details for Buildings 57 and 135, including panel identification, electrical specifications, and circuit load information.
• Notes: Instructions for "NEW WORK IN BOLD" regarding new breakers or specific breaker types.
• Applicable Codes and Manuals: Numerous codes, regulations, and VA design manuals.
• Project Team: Owner, architect/engineer of record, and consultants.

This document is critical for bidders to understand the full scope of work, technical specifications, and project requirements for the EHRM Infrastructure Upgrades. The electrical panel schedules are essential for accurately planning and quoting electrical work, ensuring compatibility with existing infrastructure, and accounting for any necessary breaker provisions or load calculations. Accurate review of these documents is vital for precise bidding and successful project execution.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposal (RFP) for the EHRM Infrastructure Upgrades Construction project at the Lyons VA Medical Center in Lyons, NJ. The project involves selective demolition, general construction, alterations, and the completion of various building systems (Architectural, Fire Protection, Plumbing, Mechanical, Electrical, Telecommunication, Fire Alarm). The magnitude of construction is estimated between $20,000,000 and $50,000,000.

• Comprehensive construction services including demolition, alterations, and system upgrades.

• Provision of all necessary tools, equipment, materials, labor, supervision, and personnel.

• Adherence to attached Specifications and Drawings.

• Completion of the entire project within 960 calendar days after receiving the Notice to Proceed.

• Contract Type: Firm-Fixed-Price.

• Performance Period: 960 calendar days from Notice to Proceed.

• Proposals are due by 13:00 EST on March 5, 2026.

• Submission is via email to Donald.Marsh2@va.gov and Samuel.Cornwell@va.gov in three volumes (Technical, Price, Administrative) as searchable PDFs, not exceeding 20MB per email (max 3 emails).

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Key Deadlines: Questions due by February 6, 2026.

• This procurement is a 100% set-aside for Small Business concerns.

• Offerors must be certified as small businesses by the SBA at the time of proposal submission and award.

• A mandatory site visit is scheduled; details are in Attachment 9.

• Bid Guarantee required (SF 24), not less than 20% of proposal price, not to exceed $3,000,000.

• Performance and Payment Bonds (SF 25 and SF 25A) will be required upon award.

• Solicitation documents are available at sam.gov. Offerors are responsible for obtaining and acknowledging all amendments.

Form / Attachment / Pricing Sheet

This document, "Key Subcontractors Information," is a form that bidders must complete to provide details about their past performance on relevant contracts. It is intended to gather information on the bidder's experience and performance, which will be evaluated in accordance with the Request for Proposal instructions.

• Offeror Information: Name, role (prime or subcontractor).
• Contract Details: Contract number, project number, NAICS code, project title, location, contracting officer/POC, owner's project manager/POC.
• Contract Performance Dates: Award date, notice to proceed date, original scheduled completion date, actual completion date.
• Contract Financials: Award amount, final amount.
• Contract Modifications: Number of change orders and reasons for changes.
• Safety: OSHA citations (if applicable).
• Subcontractor Information: List of major subcontractors with POC and phone numbers.
• Narrative: Detailed description of work performed and its relevance (very relevant, relevant, or somewhat relevant).

Bidders must complete this form for each contract/project submitted to demonstrate their experience and performance. The information provided, particularly the narrative describing the relevance of past work, will be crucial for the evaluation of their proposal. A separate, completed form is required for each project described.

Form / Attachment / Pricing Sheet

This document provides instructions and details for an organized site visit related to the EHRM Infrastructure Upgrades Construction Project in Lyons, NJ.

• Event: Site Visit
• Project: EHRM Infrastructure Upgrades Construction Project
• Location: Lyons VAMC, 151 Knollcroft Road, Lyons, NJ 07939
• Date and Time: Wednesday, January 30, 2026, at 9:00 AM EST
• Meeting Point: Building 10, Second Floor Conference Room
• Included: A site map indicating the meeting location and visitor parking.

This document is crucial for potential bidders to understand the physical site of the construction project. Attending the site visit is often essential for gaining a comprehensive understanding of the project's scope and requirements, which can impact proposal development and bidding strategy.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations in Somerset County, New Jersey, for building construction projects. It specifies the prevailing wage rates and fringe benefits for various labor classifications.

• Geographic Area: Somerset County, New Jersey, with specific delineations for certain townships and boroughs.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Labor Classifications: Includes rates for Asbestos Worker/Heat & Frost Insulator, Bricklayer, Cement Mason, Tile Finisher/Setter, Carpenter (Scaffold Builder, Acoustical Ceiling, Drywall Hanging, Formwork), Millwright, Electrician (including low voltage wiring, cable splicer), Elevator Mechanic, Power Equipment Operators (Groups 1-5), Ironworkers, Laborer (Mason Tender, Asphalt Shoveler, etc.), Drywall Finisher/Taper, Painter, Glazier, Plasterer, Plumber/Pipefitter, Roofer, Sprinkler Fitter, Sheet Metal Worker, and Truck Drivers.
• Rates and Fringes: Provides hourly wage rates and corresponding fringe benefit rates for each classification.
• Special Conditions: Includes additional pay for specific tasks such as work on high stacks, motorized lifts, hazardous waste removal, and working at heights.
• Paid Holidays and Vacation: Outlines paid holiday schedules and vacation pay credit based on years of service.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).

This document is crucial for bidders as it establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the construction project. Bidders must ensure their cost proposals and labor practices comply with these prevailing wage requirements to be considered compliant with federal regulations.

Form / Attachment / Pricing Sheet

This document is a Pre-Construction Risk Assessment (PCRA) template used by the VHA for Construction, Renovation, and Maintenance activities. It establishes minimum requirements for categorizing activity types and safety risks to determine necessary precautions to prevent impact on patients, employees, and contractors. It must be used in conjunction with the VHA Infection Control Risk Assessment (ICRA) if required.

• Activity Details: Includes location (Lyons), activity name/number (561A4-22-700 EHRM Infrastructure Upgrades), and project start/completion dates (02/02/2026 - 12/31/2029).
• Activity Type: Categorized as 'Large Scale' construction, renovation, or maintenance, defined by work exceeding 6 months in duration and where patients/employees are not in the area until completion.
• Control Measures: Outlines specific control measures for different activity types, including general inspection/upkeep, small-scale, and large-scale work. For 'Large Scale' activities, this includes excavation safety, dust control, pollution prevention, dig safe, crane lift plans, fall protection, and confined entry plans.
• Affected Adjacent Area Assessment: Requires coordination with adjacent areas to prevent disruption, with specific plans for vacant, non-continuously occupied, and continuously occupied areas.
• Permit Information: Includes a unique permit number, project manager, contact information, contractor details, and a section for required Activity Hazard Analyses and Control Plans.
• ICRA Requirement: Indicates whether an Infection Control Risk Assessment is required, with signatures from Infection Prevention and Control, Project Manager, Safety Office, and Construction Safety Committee.

This document outlines the safety and risk management protocols that will be in place for the EHRM Infrastructure Upgrades project. Bidders should review the defined 'Large Scale' activity type and associated control measures, including safety plans, hazard analyses, and coordination requirements with adjacent areas. Understanding these requirements is crucial for planning and executing work safely and in compliance with VHA standards. The document also highlights the need for coordination with Infection Control and the potential for an ICRA.

Form / Attachment / Pricing Sheet

This document is a Geotechnical Engineering Report for the EHRM Infrastructure Upgrades project. It provides findings from subsurface exploration and geotechnical recommendations for earthwork, foundation design, floor slab construction, and pavement design.

• Project Description: Details the proposed MCR building, including its footprint, construction type, and finished floor elevation.
• Site Conditions: Describes the project location, topography, geology, and existing improvements.
• Geotechnical Characterization: Outlines the subsurface soil and bedrock conditions, including identified model layers (Loose Sand, Silt, Weathered Bedrock).
• Seismic Site Class: Classifies the site as Seismic Site Class C.
• Earthwork Recommendations: Covers site preparation, subgrade preparation, bedrock excavation, excavation safety, reuse of materials, imported fill, structural fill placement, grading, drainage, and construction considerations.
• Shallow Foundations: Provides design parameters for shallow foundations, including allowable bearing pressure, minimum foundation dimensions, and resistance values.
• Floor Slabs: Details design parameters for floor slabs, including support requirements and modulus of subgrade reaction.
• Pavements: Outlines pavement design parameters for asphaltic concrete (AC) and Portland Cement Concrete (PCC), including subgrade preparation and section thicknesses.
• Attachments: Includes Exploration and Testing Procedures, Site Location and Exploration Plans, Exploration and Laboratory Results (Boring Logs, Grain Size Distribution), and Supporting Information (General Notes, Unified Soil Classification System, Rock Classification).

This report is crucial for bidders to understand the subsurface conditions and geotechnical requirements for the project. It informs decisions regarding site preparation, foundation design, structural considerations, and pavement construction, directly impacting project planning, execution, and cost estimation.

Form / Attachment / Pricing Sheet

This document comprises the "100% Construction Documents" for the EHRM Infrastructure Upgrades project at the VA New Jersey Healthcare System, located at 151 Knollcroft Road, Lyons, NJ. It includes a comprehensive set of architectural and engineering drawings detailing site plans, utility improvements, building renovations, demolition work, exterior wall construction, roof details, interior framing, and extensive fire protection systems.

• Site & Utilities: Includes site plans, paving, grading, and detailed plans for proposed water, sanitary sewer, storm sewer, electrical duct banks, and fiber optic infrastructure.
• Building Work: Covers demolition plans, renovation plans (floor plans, reflected ceiling plans), partition types, door schedules, finish schedules, and exterior wall/roof/interior framing details.
• Fire Protection: Details firestopping requirements for wall penetrations, temporary fire suppression, fire suppression systems for telecommunication spaces and the main computer room (MCR), including hazard classifications and design criteria. Also includes fire alarm and sprinkler system scope.
• Structural: Outlines design loads, foundation requirements, concrete, reinforcing steel, masonry walls, structural steel, and steel decking specifications.
• Mechanical & Plumbing: Includes HVAC plans, controls, schedules for various equipment (CRAC units, VRF systems), duct/pipe insulation, and domestic water/waste vent diagrams.
• General & Specific Notes: Contains applicable codes, regulations, VA design manuals, infection control details, hazardous material information, and specific instructions for firestopping, ceiling restoration, and coordination.

This document is critical for bidders as it provides the complete technical specifications, design details, and scope of work for the EHRM Infrastructure Upgrades. Bidders must thoroughly review these construction documents to accurately estimate costs, develop a construction schedule, and ensure compliance with all project requirements, including site preparation, utility work, building renovations, finishes, and stringent fire protection and safety standards. The detailed drawings and specifications are essential for accurate bidding and project execution.

Form / Attachment / Pricing Sheet

This document comprises multiple attachments related to an asbestos and lead inspection report for the Lyons VA Medical Center, as part of the EHRM project. It includes the main inspection report, a Chain of Custody form for sample tracking, and an Asbestos Fiber Analysis report.

• Asbestos and Lead Inspection Report: Details findings from a limited inspection of rooms impacted by the EHRM project at Lyons VA Medical Center. Materials with greater than 1% asbestos and paints/coatings with greater than 1 mg/cm² lead were identified and require removal by licensed/certified personnel prior to renovation.
• Chain of Custody Form: Used by International Asbestos Testing Laboratories (IATL) to track bulk samples for asbestos analysis (PLM method). It lists client information, project details, sample numbers, and chain of custody records.
• Asbestos Fiber Analysis Report: Conducted by Eurofins EPK, this report details the results of PLM testing on various samples from specified buildings (GDM of Oregon Bldg 135, 141, East Guard Shack). Results for asbestos constituents were "Not Detected" in these specific samples.

This information is critical for bidders as it identifies potential hazardous materials (asbestos and lead paint) within the project area. Bidders must account for the presence, location, and quantity of these materials in their proposals, project plans, and cost estimates. The findings directly impact the scope of work, safety protocols, abatement strategies, and overall project execution, requiring removal by licensed contractors before renovation activities can commence. While the Chain of Custody form is administrative, the inspection and analysis reports provide essential data on hazardous materials.

Form / Attachment / Pricing Sheet

This document is Volume 1, Divisions 00 through 21 of the construction documents for the Electronic Health Record Modernization (EHRM) Infrastructure Upgrades project at the VA Lyons, NJ Medical Center. It contains the Table of Contents for Volume 1, outlining the various divisions and sections of the specifications.

• Division 00 - Special Sections: Includes Table of Contents and List of Drawing Sheets.
• Division 01 - General Requirements: Covers general requirements, project schedules, safety, quality control, waste management, and other administrative aspects.
• Division 02 – Existing Conditions: Details selective demolition, asbestos abatement, and lead paint removal.
• Divisions 03 through 32: Cover various construction trades and systems including Concrete, Masonry, Metals, Wood, Plastics, Composites, Thermal and Moisture Protection, Openings, Finishes, Specialties, Equipment, Conveying Equipment, Fire Suppression, Plumbing, HVAC, Integrated Automation, Electrical, Telecommunications, Electronic Safety and Security, Earthwork, Exterior Improvements, and Utilities.

This document serves as a comprehensive index to the construction specifications for Volume 1. Bidders must review this Table of Contents to understand the scope of work, identify relevant sections for their trade, and ensure they are referencing the correct specifications for the project. It is crucial for understanding the full scope of the EHRM Infrastructure Upgrades project at the VA Lyons, NJ Medical Center.

Solicitation / RFP / RFQ

This is a solicitation for a design-bid-build minor construction project (#561A4-22-700) for EHRM Infrastructure Upgrades at the Lyons VA Medical Center (VAMC) in Lyons, NJ. The Department of Veterans Affairs (VA) intends to award a single firm-fixed-price contract.

• Comprehensive renovations including selective demolition, installation, testing, and certification of Cat6a cabling throughout all buildings.

• Improvements to normal and emergency electrical distribution systems (power distribution panels, lighting, controls, receptacles, grounding-bonding, UPS, etc.).

• Upgrades to physical security and access control systems.

• Finishes for new or altered rooms (walls, floors, ceilings).

• All work must be completed in strict accordance with the SOW, drawings, and specifications.

• Contractor must provide all tools, materials, labor, quality assurance, and supervision.

• Proactive safety and infection control compliance is required.

• Contract Type: Firm-Fixed-Price

• Period of Performance: Approximately 960 calendar days from Notice to Proceed.

• Magnitude of Construction: $20,000,000 to $50,000,000.

• The solicitation will be issued as a Request for Proposals (RFP) under FAR Part 15.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) procedures.

• Response Date/Time/Zone: December 8, 2025, 13:00 Eastern Time, New York, USA.

• All questions must be submitted in writing via email to Samuel.Cornwell@va.gov. Telephone calls will not be accepted.

• This solicitation is a total Small Business set-aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction) with a size standard of $45.0 million.

• Offers from other than Small Business concerns will not be considered.

• The solicitation is anticipated to be issued in Mid-December 2025.

• The contracting office is Program Contracting Activity Central (PCAC), located in Independence, OH.

• The Place of Performance is Lyons VA Medical Center, 151 Knollcroft Road, Lyons, NJ 07939, USA.