Y1DA--534-26-3-5788-0016 / 534-25-102 Renovate Canteen Kitchen PH2 / (VA-26-00031573)

Quick Summary

The Department of Veterans Affairs (VA), specifically the Ralph H. Johnson VA Medical Center in Charleston, SC, is soliciting proposals for Project # 534-25-102, "Renovate Canteen Kitchen Phase II". This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for a Firm Fixed-Price construction contract. The project involves significant kitchen renovations, and proposals are due by June 10, 2026, at 10:00 AM EDT.

Scope of Work

The contractor will provide all labor, supervision, equipment, and materials for the renovation. Key deliverables include:

• Demolition of the existing front-line grill hood, fire suppression system, ductwork, and exhaust fan.
• Installation of a new front-line hood, fire suppression system, dedicated air handler, exhaust fan, and associated ductwork.
• Installation of two existing fabricated canteen kitchen hoods with associated exhaust, ductwork, electrical, and controls.
• Work must comply with provided drawings, specifications, and Statement of Work (SOW).
• Minimize construction impact and disruption to VAHCS operations, adhering to Medical Center policies, smoking prohibitions, and infection control requirements (ICRA Class IV expected).
• Use of Low/No Volatile Organic Compounds (VOC) materials and compliance with OSHA, NFPA, and VA safety standards.
• Employees must undergo background investigations and obtain appropriate badging.

Contract Details

• Contract Type: Firm Fixed Price Construction Contract
• Period of Performance: 180 calendar days after Notice to Proceed
• NAICS Code: 236220 (Commercial and Institutional Building Construction)
• Small Business Standard: $45 Million

Submission & Evaluation

• Proposals Due: June 10, 2026, 10:00 AM EDT.
• Submission Method: Via email to Pamela.Moffitt@va.gov. No physical documents will be accepted.
• Proposal Format: Must include Volume I (Price and Contract Forms) and Volume II (Technical Proposal).
• Evaluation: Lowest Price Technically Acceptable (LPTA) approach.
• Key Evaluation Factors: Qualifications, Key Subcontractors, and Project Execution.
• Site Visit: Scheduled for May 15, 2026, at 10:00 AM EDT. Attendance is encouraged but not mandatory; notification is required.
• Requests for Information (RFIs) Due: May 20, 2026, 10:00 AM EDT.
• Amendments: Offerors are responsible for monitoring SAM.gov for all amendments.

Eligibility / Set-Aside

This acquisition is a 100% Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Offerors must:

• Be certified and listed in the SBA certification database (veterans.certify.sba.gov/).
• Be registered in SAM.gov at the time of submission.
• Comply with VAAR Clause 852.219-73 (VA Notice of Total Set-Aside for Certified SDVOSBs) and VAAR Clause 852.219-75 (Limitations on Subcontracting).
• Complete and return VAAR 852.219-75 - Limitation on Subcontracting Certificate with their proposal. For general construction, contractors will not pay more than 85% of the government payment to non-certified SDVOSBs (excluding material costs).
• Comply with VETS-4212 Federal Contractor Reporting.
• Submit a proposal guarantee (SF 24).

Attachments & Notes

Key attachments include detailed Specifications (Attachment 6), Drawings (Attachment 5), an Itemized Cost Breakdown worksheet (Attachment 2), and the VA Notice of Limitations on Subcontracting Certificate (Attachment 1). Bidders must also adhere to the Davis-Bacon Act wage rates (Attachment 3 - SC20260023) for Charleston County, SC, and follow the electronic invoicing procedures via Tungsten Network (Attachment 4) for payments.